Senior Executive Assistant Resume Sample
Geovanny Swift
34287 Ubaldo Mount,
Boston,
MA
+1 (555) 412 9194
Work Experience
Senior Executive Assistant
12/2015
-
PRESENT
Phoenix, AZ
- Arrange domestic and international travel schedule, reservations and logistics that optimize executive’s time. Upon completion of travel, prepare expense reports and ensure submission in a timely fashion
- Screens incoming calls, in a professional manner, optimizing the executive’s time
- Sets up and maintains SharePoint and/or web site(s) to track information and enhance departmental communications
- Resource with experience in project coordination
- Experience in network coordination
- Basic understanding of tools like Share point, e-room
- Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location
Senior Executive Assistant
04/2010
-
08/2015
New York, NY
- Calendar Management - Maintaining project team’s calendar to showcase all key events that needs to be planned
- Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
- Travel Management - Support the project team members in booking the travel ticket
- Tool Support and administration – Administrative support on various internal/external tools used across EY office
- Work professionally with senior executives and clients, think and work independently, be proactive, handle confidential information and work effectively and efficiently
- For multiple executive level employees: Identify and resolve calendar conflicts, coordinate with other Executive Assistants to optimize complex scheduling and travel
- Integrity as a team player
Education
Vincennes University - Jasper Campus
2005 - 2009
Bachelor's Degree in Business
Professional Skills
- Excellent verbal and written communication skills. Write professionally, have an excellent command of written English, grammar and strong proofreading skills
- Excellent organizational skills with scheduling, planning expertise, excellent people and team working skills
- Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills
- Strong written and verbal communications skills with excellent typing skills
- Proven administrative and organizational skills, the ability to multi-task, manage workload, and effectively prioritize in a continuously changing environment
- Strong organizational and interpersonal skills as well as problem solving, negotiation and follow-up skills
- Strong interpersonal skills with exceptional written and verbal communication skills are required
How to write Senior Executive Assistant Resume
Senior Executive Assistant role is responsible for interpersonal, organizational, microsoft, computer, administrative, advanced, powerpoint, excel, software, executive.
To write great resume for senior executive assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Executive Assistant Resume
The section contact information is important in your senior executive assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Executive Assistant Resume
The section work experience is an essential part of your senior executive assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior executive assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior executive assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Executive Assistant resume experience can include:
- Possess business writing skills, excellent proofreading and editing skills
- Strong collaboration skills; Ability to assess situations and problem solve with sound decision making skills
- Excellent organizational skills, with strong background in managing multiple priorities
- Excellent Written and verbal communications skills; and ability to work effectively with peers, managers, and executives
- Excellent verbal/written communication skills, organization skills and attention to detail
- Excellent interpersonal skills and a demonstrated customer service ability to build effective relationships and work collaboratively in a team environment
Education on a Senior Executive Assistant Resume
Make sure to make education a priority on your senior executive assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior executive assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Executive Assistant Resume
When listing skills on your senior executive assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior executive assistant skills:
- Strong written and verbal communication skills with excellent typing skills
- Strong written/oral communication skills; Strong group presentation and facilitation skills
- Advanced computer and typing skills, excellent grammatical and spelling skills
- Excellent ability to work effectively with teams throughout organization, navigate network effectively and gain support from peers and others within team
- Advanced computer, telephone and internet skills; strong office technology management skills with the ability to learn new systems
- Effective verbal and written communication skills and ability to effectively interact with employees in a team-based environment
List of Typical Experience For a Senior Executive Assistant Resume
1
Experience For Senior Executive Assistant Resume
- Excellent verbal and written communication skills, with experience in drafting reports and correspondence to a diverse audience
- Excellent verbal and written communication skills, and strong ability to prepare clear and concise internal and external facing documents for Ads team
- Excellent knowledge of Windows, MS Office products; strong excel skills required
- Excellent problem solving skills, analytical thinking, with strong attention to detail and accuracy
- Excellent computer skills especially expert level PowerPoint and proficient in Excel
- Excellent computer skills; Microsoft Office software packages (Word, Excel, PowerPoint, Access)
2
Experience For Senior Executive Assistant Resume
- Excellent composition and grammar as well as verbal communication skills
- Excellent English skills, French an advantage
- Proficient in Microsoft Office Suite to include: PowerPoint, Outlook, Excel and Word Effective written, verbal and interpersonal communication skills
- Excellent written communication skills applied to reports, memos, and presentations,
- Strong PC skills and Microsoft office expertise
- Strong Microsoft Office skills (Word, PowerPoint, Excel), including using Excel for data analysis
- Be motivated, well-organized, flexible and have a keen attention to detail and strong multi-tasking skills
- Excellent communication skills, both verbally and in writing ( French and English)
- Proven interpersonal, organizational, time management and leadership skills
3
Experience For Senior Executive Assistant Resume
- Strong multi-talking skills
- Strong collaboration skills to work with others to get work completed
- Exhibit strong problem-solving and project management skills to relieve executives of complex details
- Outstanding organizational skills and ability to manage multiple projects
- Computer skills including Outlook, PowerPoint, Word, Excel, and Expense reporting systems required
- Take ownership for the success of the office administrative functions by effectively communicating with and providing back up support to all staff, as needed
- Prioritze and manage multiple, changing priorities simultaneously, and follow through on issues in a timely manner
- Prioritize and manage multiple, changing priorities simultaneously, and follow through on issues in a timely manner
- Be a team player, dealing effectively with coworkers and internal clients at all levels
4
Experience For Senior Executive Assistant Resume
- Proficient computer PC skills including a thorough knowledge of Microsoft Office (Outlook, Word, Excel and Power Point)
- Ten or more years of experience in an administrative role of which, at least 3-5 years of experience supporting a senior executive
- Demonstrated experience exercising discretion and confidentiality with sensitive company information
- Develop a good understanding of the FraBeLux Markets business, its products and processes and how it operates within a large organization
- Strong experience working in core productivity platforms (e.g., Office/ O365; G Suite)
- Proven experience in the following computer program
5
Experience For Senior Executive Assistant Resume
- Communication skills in order to gather and summarize data for reports and to find solutions to various administrative issues
- Cross-cultural communication and collaboration skills
- Effectively deal with schedule changes, and proactively make appropriate changes/updates as they occur
- Team player with strong organizational, communication and persuasion skill
- Experience as Administrative Professional or equivalent experience
- Demonstrate an intermediate proficiency and skill set in Microsoft Office Suite (Word, PowerPoint, Excel, Adobe and Outlook) and any specific required software
- Executive Assistant experience with at least 3 years of experience supporting C-level executives
- All of the above position accountabilities require and ability to use analytical thinking and problem solving skills on own initiative
- Possess superior communication, organizational, project management and problem-solving skills
6
Experience For Senior Executive Assistant Resume
- Create and maintain files and effectively organize the office of the EVP and General Counsel
- Clearly and effectively communicate via verbal and written communication. Ability to create correspondence on behalf of others
- Create and maintain files and effectively organize the Executives’ offices as needed
- Works on problems of diverse scope and demonstrates good judgment in selecting methods and techniques for obtaining solutions
- Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing Skype and other technologies
- Superior Word, Powerpoint, and Excel skills
- Demonstrated record of teamwork and collaboration, including the ability to establish strong networks within a complex organization
- Demonstrated experience determining urgent matters that require the AVPs’ attention
- Effective support and coordinate with other Halozyme administrative assistants, especially for high priority meetings, deadlines and deliverables
7
Experience For Senior Executive Assistant Resume
- Effectively manage the details of highly confidential and critical company projects
- Leverage resources to accomplish objectives effectively and take initiative to improve office environment and operations as needed
- Use sound judgment to maximize time and effectively schedule meetings and appointments
- Exceptional organizational and time management skills required
- Exceptional communications skills in order to interact with management/employees at all levels
- Interpersonal skills and ability to be courteous to all
- Prior executive assistant experience for C-level executives
8
Experience For Senior Executive Assistant Resume
- Expert level Outlook skills
- High level of communications skills to interact with senior executives and external professionals
- Sorting and prioritizing the senior managers' mail, replying and forwarding correspondence as appropriate
- Ordering goods and services through P2P and processing invoices
- Prioritising, acknowledgement and distribution of correspondence received
- Inbox management – assisting the Global Head by prioritising emails in his inbox and responding/forwarding emails where appropriate
- Expert in multi-tasking, handling short term deadlines and conflicting priorities
- Experience operating in a high-profile executive assistant position that interacts with all levels of management including senior executives and Board members
- Hands on experience supporting communications content creation, including video, blog and/or intranet posts, power point, etc
9
Experience For Senior Executive Assistant Resume
- Experience working with and building relationships across a distributed global team
- Quickly navigate competing requests and prioritize according to business needs
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Knowledge of office procedures and office management. Experience using office equipment, including phones, printers, scanners and fax machines
- Experience scheduling complex international travel arrangements for senior leaders
- Experience working with highly confidential materials
- Plans, organizes and prioritiWorking / Environmental Conditions:es special projects
- Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines
- Experience with outsourcing services helpful
10
Experience For Senior Executive Assistant Resume
- Effective travel research and booking
- Experience working for a partner at a major law firm or a senior lawyer at a major corporation
- Significant corporate law experience, including corporate governance and corporate secretarial support
- Multi-task in an environment of competing priorities and frequent interruptions
- Demonstrates expert level ability to listen, follow moderately complex oral and written instructions and/or summarize meeting proceedings
List of Typical Skills For a Senior Executive Assistant Resume
1
Skills For Senior Executive Assistant Resume
- Strong capacity to manage own performance independently and effectively, exhibiting excellent time management, strong organization and detail orientation
- Strong written and oral communication skills to communicate effectively and professionally at multiple customer organizational levels
- Excellent verbal and written communication skills with ability to effectively interact with all levels within and outside the organization
- Expert level skills in MS Office, including OneNote and SharePoint typing skills
- Excellent telephone etiquette skills with experience directing calls and taking accurate messages
- Strong administrative experience and demonstrated ability to navigate competing priorities
2
Skills For Senior Executive Assistant Resume
- Write professionally, have an excellent command of written English, grammar and strong proofreading skills
- Excellent organizational skills with an ability to think proactively and prioritize work
- Demonstrated ability and experience to act proactively and to effectively anticipate and respond to the needs of the executive
- Demonstrate good organizational and interpersonal skills and be able to work independently as well as part of a team
- Experience effectively managing the internal/external time commitments of an executive to facilitate the most effective use of the executive’s time
- Exemplary organizational and project-management skills with demonstrated ability to respond quickly to changing priorities
- Proven track record of managing executives effectively with a “customer first” mentality and keen attention to the executive’s experience and needs
3
Skills For Senior Executive Assistant Resume
- Strong organizational skills with ability to priorities and efficiently progress multiple tasks
- Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
- Organizing and prioritizing a variety of projects and multiple tasks in an effective and timely manner, setting priorities, and meeting deadlines
- Effective communication and deductive skills for gathering and summarizing data for reports and finding solutions to various administrative issues
- Strong Decision Making & Goal Setting Skills
- Excellent computer, Internet research skills, and proficiency using Valmont phone and video conferencing systems
4
Skills For Senior Executive Assistant Resume
- Handle multiple projects or tasks while effectively delegating and prioritizing to meet deadlines
- Computer savvy and solid typing skills
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Senior Executives and external partners
- Excellent communication and listening skills - both verbal and written
- Proven leadership skills and teaming capability
- Proven experience working with multiple issues/projects with the experience/ability to support multiple employees' administrative needs
- Very strong interpersonal, coaching and managerial skills
5
Skills For Senior Executive Assistant Resume
- Excellent people skills and an ability to work with individuals of varying levels both inside and outside of Crop Science
- Strong computer skills including Word, PowerPoint and Outlook
- Solid interpersonal skills including a friendly manner and a well-groomed, professional appearance
- Demonstrated computer skills in word processing, spreadsheet and electronic mail software
- Strong analytical, organizational, interpersonal and verbal / written communication skills (spelling, grammar and punctuation) required
- Demonstrated ability to multi-task, prioritize, schedule and organize work; perform under tight deadlines and adapt to changing priorities
- Strong interpersonal skills and the ability to professionally interact with stakeholders, including other senior leaders and external partners
- Prior experience as an Executive Assistant required (10+ years) and at least 15 years’ experience as a senior level assistant
6
Skills For Senior Executive Assistant Resume
- Effective problem-solving skills with the ability to work well under pressure and make decisions
- Exceptional organizational skills: flexible with the ability to prioritize and handle multiple tasks
- Strong communication skills (via phone, email and in-person)
- Experience in effectively overseeing strategic initiatives and coordinating the work of a professional staff, as needed
- Detail oriented and strong multi-tasking skills
- Reliable and accountable with excellent judgment and decision-making skills
- Professional and excellent communication skills
7
Skills For Senior Executive Assistant Resume
- Excellent time-management skills
- Excellent verbal and written communication skills including the ability to communicate with Executive/Senior staff and clients
- Very strong Microsoft office skills especially around Excel and Powerpoint
- Strong organizational and project management skills; Dedicated, resourceful, persistent
- Excellent communication skills is a key requirement
- Strong communication skills in order to gather and summarize data for reports and to find solutions to various administrative issues
- Strong calendar management/document organization skills
8
Skills For Senior Executive Assistant Resume
- Strong interpersonal skills, highly organized, and able to work with employees at all levels of the organization
- Excellent communication skills – spelling, grammar and proofreading
- Excellent PowerPoint skills with proficiency in the Microsoft Office suite
- Strong presentation and power point skills
- Demonstrated ability to effectively manage complex schedules
- Strong technical skills and proficiency in all utilized systems
- Strong Microsoft Word, Excel, PowerPoint and SharePoint skills
- Excellent organizational, time management and interpersonal skills necessary
9
Skills For Senior Executive Assistant Resume
- Strong interpersonal, phone and verbal communication skills
- Strong computer skills required with advanced knowledge of MS Office and be able to manage other internal platforms
- Strong interpersonal skills required to maintain harmonious working environment
- Strong technical skills and proficiency in all company systems
- Excellent oral and written communication skills in both Spanish and English
- Extremely organized and detail oriented, with strong follow-up skills
- Strong oral and written communication and negotiation skills in German and English
- Exceptional organizational, time management and prioritization skills
10
Skills For Senior Executive Assistant Resume
- Relate and communicate effectively with all level personnel with tact, diplomacy and good judgement
- Effective word processing, spreadsheet, and database computer skills
- Highly organized with a strong ability to prioritize and manage competing priorities
- Excellent verbal and written communication skills and ability to interact with all levels of the organization including AIG senior management
- Handle stress effectively and shift priorities as needed to meet deadlines
- Excellent computer and Internet research skills
- Excellent written and oral communication skills in French & English
- Interpersonal skills; build and maintain strong rapport with both internal and external partners
- Strong skills in Microsoft Suite (Word, Excel, Outlook, PowerPoint) programs
List of Typical Responsibilities For a Senior Executive Assistant Resume
1
Responsibilities For Senior Executive Assistant Resume
- Create and manage a variety of complex material, including correspondence, memos, reports, presentations and confidential material. Draft correspondence for Board Members’ approval
- Strong computer skills and solid command of MS Office, including Excel, Word and PowerPoint
- Strong organization skills to be able to prioritize workloads
- Excellent written and verbal communication skills; customer service focused with excellent phone etiquette
- Demonstrate ability to maintain high level of professionalism, excellent communication skills, confidentiality, discretion and judgment
2
Responsibilities For Senior Executive Assistant Resume
- Strong budgeting and forecasting skills and experience
- Demonstrated excellent organizational, oral, and written communication skills required
- Has strong Microsoft Outlook Calendaring Skills, managing calendars between different time zones and locations
- Administrative work experience, to include knowledge and skills in the following areas
- Demonstrated proficient communication skills, (written, verbal and presentation)
- Effectively manage complex calendar which can include balancing conflicting priorities and time sensitive deadlines
- Excellent communication skills (via phone, email and in-person)
- Strong Microsoft Word, Excel, PowerPoint and Dictaphone skills
3
Responsibilities For Senior Executive Assistant Resume
- Strong analytical skills and ability to translate to operational processes
- Strong and polished interpersonal skills
- Proficient in MS Office Suites: Business Skype, Word, Excel, Outlook, and PowerPoint with excellent typing and proofreading skills
- Organized with solid analytical skills and emotional intelligence (EQ)
- Strong verbal and written communication and organizational skills with attention to detail and follow up
- Excellent communication and interpersonal skills, with the ability to interact diplomatically with a diverse group of individuals at all organizational levels
- Demonstrated problem resolution and decision-making skills
- Advanced skills in Microsoft Office, Outlook, Word, Power Point, and Excel. Experience with Raiser’s Edge, Access, and PeopleSoft are highly desirable
- Strong problem solving and conflict resolution skills to manage assignments
4
Responsibilities For Senior Executive Assistant Resume
- Strong oral and written communication. Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management
- Competent at resolving complex problems, with strong analytical skills, and proficiency in
- Managing general follow-up and generating reminders in order to effectively meet deadlines and commitments
- Proofreading and editing skills to review and edit various reports and business letters
- Outstanding planning, time management, and organizational skills
- Mentoring / coaching skills to assist other administrative assistants
- Strong in multi-tasking, organizing, and prioritizing
- Clearly and effectively communicate via verbal and written communication (grammar, spelling, editing, etc.)
5
Responsibilities For Senior Executive Assistant Resume
- Proven ability to prioritize and work independently while collaborating and partnering with a cross-functional group
- Has experience working in a fast-paced startup environment, has a good understanding of different teams in a tech environment
- Anticipate, take initiative, and resolve issues using problem solving skills
- Demonstrated, highly proficient skill level in the following technology
- Has solid domestic and international travel planning experience with Concur Expense and Travel system
- Demonstrated experience arranging complex schedules
- Demonstrate ability to remain calm under pressure and be flexible to changing priorities
- Prior experience working for a provider of construction services to Federal entities
6
Responsibilities For Senior Executive Assistant Resume
- Expertise in Microsoft Office Suite including sophisticated Power Point and Excel skills
- Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint
- Demonstrated ability and experience supporting an SVP level /C Suite Executive
- Communicate effectively within the organization on behalf of the President when required, following up on requests
- Prior experience creating expense reports
7
Responsibilities For Senior Executive Assistant Resume
- Solid ability to establish and maintain good working relationships with all levels of the organization as well as the public
- Collects and analyzes information and uses critical thinking skills to troubleshoot issues in support of assigned executive level projects
- Communicates effectively with the team and other staff
- Proven ability to manage multiple projects, priorities and employee expectations in a fast paced, deadline driven environment
- Exceptional detail orientation and organization skills required
- Prior experience developing Board of Director materials and using board presentation software such as Boardvantage
- Previous experience in positions that required multi-tasking/prioritizing
8
Responsibilities For Senior Executive Assistant Resume
- Total work experience (2+ years experience supporting top level executives)
- Prior experience with event planning and coordination
- Strong desire to have fun at work and maintain a sense of humor while managing multiple priorities
- Able to effectively handle multiple tasks in a fast paced environment
- Effectively organize and maintain the business environment for department/manager
9
Responsibilities For Senior Executive Assistant Resume
- Highly motivated and superior organizational skills
- Work effectively within a variety of situations, individuals and groups
- Review, prioritize and flag high priority communications (emails and documentation) as requested
- Exceptional organizational and communication skills – orally and in writing
- Remain calm under pressure, and effectively manage change upon short notice
- Prior executive assistant experience
- Solid EA experience within a global service-oriented organization, preferably the financial services industry
- Highly proficient technical skills (Microsoft Outlook, Excel, Word, Power Point), sharepoint and other desktop tools is also helpful
10
Responsibilities For Senior Executive Assistant Resume
- Prior administrative support or project administration experience with C-level Executives
- Exceptional organizational, communication and time management skills
- Proven ability to anticipate executive level business needs and priorities
- Flexibility and ability to work effectively on a team, sometimes under pressure with accuracy
- Effectively manage meeting requests and calendar organization
- Prior job-related experience
- Top-level executive secretarial and administrative skills
- Attention to detail, research and problem solving skills
- Advanced Outlook calendar management skills is critical
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