Executive / Team Assistant Resume Sample
Abigayle Runolfsdottir
661 Benedict Inlet,
Dallas,
TX
+1 (555) 865 5451
Work Experience
Executive / Team Assistant
11/2017
-
PRESENT
Houston, TX
- Prioritize and apply sound judgment, driving recommendations and solutions
- Collaborative with a great “get it done” attitude
- Reports, presentations and external/internal correspondence
- Organizational services and support including the ordering of supplies and equipment, organization of travel
- Organizational services and support including the ordering of supplies and equipment, organization of travel arrangements and telephone and visitor screening,
- Payroll for staff eligible for overtime and overtime reports
- Professional management of phone and e-mail communications
- Proven track record in a support function at executive level handling a wide range of administrative and executive support related tasks
Executive Team Assistant
07/2010
-
05/2017
Philadelphia, PA
- Exceedingly well organized, flexible and enjoys the administrative challenges within a fast paced environment
- Expert level written and verbal communication skills in English and German
- Strong attention to detail coupled with the ability to take decisions
- Solution oriented, calm personality with high stress resilience who functions well in a multicultural team
- Proficient MS Office user (Outlook, Word, Excel, PowerPoint)
- Highly professional, articulate and calm under pressure
- Excellent personal and communication skills, both written and oral
- Excellent planning and organisation skills, able to multi-task with ease
- Proactive, able anticipate and to work on own initiative and prioritise own workload
Executive / Team Assistant With German
09/2007
-
06/2010
Dallas, TX
- Team player with very flexible approach
- Manage and maintain calendar - scheduling of appointments, conference calls, vacation, travel and client meeting tracking
- Schedule meetings and events both small and medium scale, including coordinating locations, attendees, materials and communication across multiple time zones
- Arrange all domestic and international travel logistics (including visa applications)
- Handle invoices, expenses and T&E's - AMEX and general expenses, ensure paid on time, reconcile payments
- File maintenance and archiving
- Review and handle all incoming and outgoing correspondence, initiate follow-up action. This includes screening calls and referring callers to appropriate employees
- Handle sensitive and confidential information and maintain complete confidentiality
Education
University of Connecticut School of Business
2003 - 2007
Bachelor's Degree in Management
Professional Skills
- Excellent written communications and strong interpersonal skills
- First rate MS Office skills, ideally with previous experience of putting presentations together
- Excellent interpersonal skills Proficiency with Microsoft Excel (or similar software)
- Possess a sound knowledge of, and excellent skills in, MS Outlook, Word, Excel and PowerPoint programs
- Proven administration and time management skills
- Excellent organization skills with advance Microsoft office
- Excellent verbal and written language skills in English (C1)
How to write Executive / Team Assistant Resume
Executive / Team Assistant role is responsible for administration, microsoft, english, planning, german, organization, excel, payroll, finance, training.
To write great resume for executive / team assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Executive / Team Assistant Resume
The section contact information is important in your executive / team assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Executive / Team Assistant Resume
The section work experience is an essential part of your executive / team assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive / team assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive / team assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Executive / Team Assistant resume experience can include:
- Exceptional administration experience along with excellent organisational skills
- Organisational and administration skills
- Managing various stakeholder expectations and prioritising business requirements
- Managing various stakeholder expectations andprioritising business requirements
- Experience supporting multiple programs, initiatives, projects and/or administrators concurrently
- Experience in scheduling meetings for multiple people
Education on an Executive / Team Assistant Resume
Make sure to make education a priority on your executive / team assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive / team assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Executive / Team Assistant Resume
When listing skills on your executive / team assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical executive / team assistant skills:
- Good level of Outlook, Excel, Word and PowerPoint skills - familiarity with UBS IT and intranet architecture would be an advantage
- Excellent verbal and written language skills in German (C1)
- Good verbal and written language skills in English (B2)
- Strong administration and organisation skills: ability to multi-task and meet deadlines
- Communication, Organization, Planning, Accuracy, Time management, Influencing skills
- Strong skill set in Microsoft Office computer programs, specifically Word, Excel and PowerPoint
List of Typical Experience For an Executive / Team Assistant Resume
1
Experience For Executive Team Assistant Resume
- Excellent inter-personal and communication skills, both written and oral
- Series 7 and 66 recommended along with experience with PowerPoint and Excel
- Raising purchase orders, facilitating payment ofinvoices and follow up outstanding invoices as required
- Coordinating 1:1 coaching sessions andperformance reviews and ensuring relevant reviews are submitted on time
- Preparing the agenda of the Management Committees and writing minutes
- Organizing events such as townhalls, information events and team events
2
Experience For Executive & Team Assistant Resume
- Serve as meeting secretary, ensuring materials are distributed, logistics are coordinated and, on occasion, taking and distributing meeting minutes
- Manage and coordinate calendars across global time zones including booking of meeting rooms / video conferences / conference calls
- Provide general organizational support; including ordering supplies and equipment and organizing team events
- Minute taking, managing agenda items and actionpoints
- Review and handle all incoming and outgoing emails and phone calls across a wide range of internal and external stakeholders
- Assist in the preparation of presentation, meeting materials and taking minutes
- Liaise with senior level MD/ (GMD / GEB) internal and external clients and setting up / managing various meetings
- Provide organizational support, including the ordering of supplies and equipment and team events
3
Experience For Executive / Team Assistant With German Resume
- Coordinate the collection of information used in management reporting and decision-making
- Organisation of team meetings, activities andcatering
- Handles incoming mail and calls for the market team
- Organizational services and support to include the planning of events for the Market Employees and Clients
- Organize and participate in meetings, taking minutes etc
- Take care of settlement of accounts, processing invoices and expenses and credit card bills
4
Experience For Executive / Team Assistant, Zurich Resume
- Investor Relations Planning/Co-ordination
- Telephone and email screening
- Create and manage presentations, reports and databases using PowerPoint, Excel and Team sites
- Manage orders, expenses, purchasing process and receipts through SAP
- Great in working with people
- Manage training calendar for twice monthly staff meetings
- Manage and maintain calendars, including conference calls, vacation and meetings
5
Experience For Executive / Team-assistant Resume
- Prepare international travel arrangements including flights, accommodation and detailed itineraries
- Handle incoming mail and calls for the market team
- Organize services and support to include the planning of events for the Market Employees and Clients
- Help to create and maintain existing market outlook and asset allocation committee materials
- Process invoices and expenses and provide archiving support
- Provide additional administrative support to one other Zurich based C&ORC AM Managing Director
- Be assertive yet ensure a collaborative style when working with wider team
- Act as main point of contact for Exec Team
6
Experience For CIB Market Risk Emerging Markets Executive Team Assistant Resume
- Take minutes at meetings and circulate action points
- Compile maintain and co-ordinate key production related research and information such as table of transmissions, viewing figures, awards lists, programme synopsis, press packs etc.
- Keep calendar of upcoming awards ceremonies and co-ordinate with productions re deadlines
- Liaise with production teams,publicity execs, business affairs and legal, post production facilities and award bodies to ensure efficient and timely submission of programme entries
- Liaise with internal execs in responding to requests for information about past programmes
- Organise production gifts at end of filming
- Manage all charity prize winners for the MiC series - co-ordinating with the charity, production team, legal/BA team to issue compliant Ts & Cs and ensure copy is approved by all parties
- Organization of various events (e.g. internal and external meetings) and travel management
- Extensive diary management, including organising and scheduling internal and external meetings and appointments as required, ensuring meetings and commitments are booked according to GM’s priorities
7
Experience For Executive / Team Assistant, Temporary Resume
- Manage GM’s inbox as directed and addressing requests/issues when appropriate
- Handle invoice and billing issues
- In partnership with TWDC team be involvement in Sydney’s VoluntEARS day & Family Fun Day for ESPN
- Provide back- up administrative support as needed
- Conveys information clearly, accurately and succinctly and adjusts to the audience's needs and requirements. Has credibility and impact; uses a range of effective interpersonal skills to persuade others to adopt a particular position and/or take action
- Experience drafting written correspondence at executive level
8
Experience For Executive / Team Assistant Resume
- Has the determination, effort and enthusiasm to deliver results. Takes the initiative, originates action and keeps things moving
- Is personally well organized and keeps focused on priorities in own and others' work. Develops and monitors clear and realistic action plans to accomplish given objectives using given resources
- Strives to enhance processes and procedures, and to improve quality and efficiency. Additionally, collates and captures organizational knowledge for the benefit of themselves and others
- Manage supplier performance to ensure high service outcome
- Management of Executives/Managers inbox
9
Experience For Executive Team Assistant Resume
- Fundamental knowledge of administrative processes
- Liaise at an executive level, work under pressure and multi-task
- A high level of senior stakeholder level liaison
- A professional and influential communication style
- Planning and organisation of Board meetings and the meetings of Board Committees in line with the Board protocols. Ensuring that rooms are booked, audio/visual requirements are organised, refreshments/lunches are arranged and travel requirements are checked
- The planning and organisation of the Board’s strategy away day liaising with the venue to ensure that all requirements are met
- General office management, office supplies and assisting with office issues such as ordering new IT equipment
- Minute taking, managing agenda items and action points
10
Experience For Executive & Team Assistant Resume
- The planning and organisation of Board lunches/dinners as required
- Management of the Company Secretarial electronic filing system
- Assistance with the maintenance of the Sky plc minute books
- Act as first point of contact for members of the Company Secretariat team
- Administration of the Company Secretariat inbox
- Arrange detailed domestic/international travel plans, itineraries and agendas
List of Typical Skills For an Executive / Team Assistant Resume
1
Skills For Executive Team Assistant Resume
- Strong interpersonal skills and ability to function as a member of a team
- Advanced Key Note skills
- Large meeting planning experience would be helpful in this role
- Experience of interacting with senior management and high profile individuals
- Make judgments as to relative importance of requests, prioritizing demands
2
Skills For Executive & Team Assistant Resume
- Experience working in a support and/or coordination role at NC State University
- Prioritize, execute, and shift between multiple assignments and projects while meeting deadlines
- Proven ability to work as a team player
- Possess an excellent telephone manner; and
- Solid knowledge of Microsoft applications
- Operate at own initiative with a pro-active attitude
3
Skills For Executive / Team Assistant With German Resume
- Operate at own initiative with apro-active attitude
- Some years of experience in assistance and or management support
- Valid driver’s license and access to transportation throughout the workday
- Proactive, able to work on own initiative and prioritise own workload
- Excellent technical knowledge of MS Outlook, Word, Excel, PowerPoint
- Demonstrated proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and a quick learner of processes and systems
4
Skills For Executive / Team Assistant, Zurich Resume
- Preferably 1-2 years of administrative experience in a professional environment
- Effective and discrete communicator, able to manage confidential information and build trust of the VP and the CCE team
- Pro-active, a self-starter who is able to work independently, prioritise and multi-task
- Cooperative and strong team environment
- Several years' experience as an Executive Assistant in a fast paced, complex organization
5
Skills For Executive / Team-assistant Resume
- Incredibly organized, with an innate sense of how to prioritize and be proactive
- Experience with University tools: MarketPlace and MyPackPortal / Portal Travel Center
- Administrative/secretarial experience
- Proficient in use of Microsoft applications, strong PowerPoint required
- Experience of diary management and booking of travel and accommodation
- Demonstrable experience in an administration/executive assistant/PA role in a highly pressurised environment
- Financial Services experience desirable but not essential
6
Skills For CIB Market Risk Emerging Markets Executive Team Assistant Resume
- Demonstrates initiative and the ability to work independently
- Experienced Team Assistant - at least 1 year
- Raising purchase orders, facilitating payment of invoices and follow up outstanding invoices as required
- Coordinating 1:1 coaching sessions and performance reviews and ensuring relevant reviews are submitted on time
- Ordering software, supplies and stationery and maintaining consumables stock for the team
- Operating in a dynamic treasury environment dealing
- Marketing/ Broadcast Industry background advantageous and/or interest in the Media industry
7
Skills For Executive / Team Assistant, Temporary Resume
- Organising business appointments and travel arrangements for a team of Executives/Managers
- Coordinating the organisation of business functions
- Managing a team of Executives/Managers' diaries to make/co-ordinate appointments, book rooms and notify attendees
- Providing PC application assistance to Executives/Managers as required
- Willing to work beyond 40 hours per week
- Organizing meetings, events and conference calls with Senior Management and across locations
- Organizing agendas and all materials for meetings
- Maintaining contact information for key departmental staff
- Producing correspondence, memoranda, presentations and reports both of a general and confidential nature on behalf of a team of Executives/Managers
8
Skills For Executive / Team Assistant Resume
- Publishing and formatting content (On/Offline) eg. PowerPoint presentations, policy documents
- Publishing and formatting content (On/Offline)eg. PowerPoint presentations, policy documents
- Operating in a dynamic treasury environmentdealing
- Liaising with Board Directors and their offices in the UK and overseas
- Managing collation of inputs for investor and ratings agency presentations
- Managing collation of inputs for investor and ratingsagency presentations
9
Skills For Executive Team Assistant Resume
- Establish and maintain office files including electronic files ensuring timely filing of documents
- Maintain a list of ongoing and forthcoming projects including an allocation of resources
- Screen incoming correspondence across multiple inbox's and telephone queries an answering where appropriate
- Co-ordinate & oversee post production viewing scheduling with relevant post production supervisor
- Keep all documentation for meetings, clients, travel and correspondence (mail and email) organized and processed for action, reading, approvals and/or filing
- Fluent in English language, both oral and written, including correct punctuation, spelling and grammatical usage
- Handle meeting agendas, minutes, distribution, and record keeping
- Proficiency with Google Spreadsheets, Calendaring and Docs (or similar software)
10
Skills For Executive & Team Assistant Resume
- Team player willing to work with others
- Coordinate speaking engagements for UBS FA seminars
- Maintain a complete filing system
- Word-process documents including letters, excel spreadsheets and ppt presentations
- Liaise with relevant NBCU departments including HR, Finance and IT
- Extremely discrete, positive attitude, motivated and a self-starting team player
- Prepare presentations using a variety of mediums: PowerPoint/Excel/Keynote
List of Typical Responsibilities For an Executive / Team Assistant Resume
1
Responsibilities For Executive Team Assistant Resume
- An understanding of the DELTA organization
- Self-starter and able to take initiative in handling assigned tasks
- Manage Expenses via PeopleSoft
- Manage document execution/delivery (RMBS, MTN)
- Contact management (collation of business cards and input into Outlook contacts on regular basis)
- Arrange detailed domestic/international travelplans, itineraries and agendas
- Contact management (collation of business cardsand input into Outlook contacts on regular basis)
- Manage daily schedules for 3 Mondelez Business Services senior executives
- Organize and maintain an efficient schedule at all times
2
Responsibilities For Executive & Team Assistant Resume
- Proactively engage in tasks in anticipation of business needs
- Manage highly confidential and critical information
- Act as first point of contact for leadership team queries
- Provide comprehensive administrative support to the team
- Organize events and conferences
- Ensure timely flow of information
- Undertake ad hoc projects and tasks as required
- Assure operational excellence towards senior business executives
3
Responsibilities For Executive / Team Assistant With German Resume
- Secondary education is required
- Compile, coordinate and prep materials for all meetings and board orientation
- Proactively schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm ensuring planning for meetings, events and deliverables
- Organization of travel arrangements and media events
- Support a large team with a variety of administrative matters
4
Responsibilities For Executive / Team Assistant, Zurich Resume
- Handle invoices, expenses and T&E's – AmEx / general expenses, ensure properly processed and paid on time
- Support Senior Managers located primarily in UK and Zurich and additionally support other locations as and when required in different UBS locations
- Be responsible for SharePoint maintenance
- Manage and coordinate meetings
- Maintain calendars for members of the group
- Create reports, presentations and external/internal correspondence
- Prepare and process all executive personal expense reports via an in-house expense system
- Adhoc support for projects across the wider ITVP group
- Other adhoc secretarial support
5
Responsibilities For Executive / Team-assistant Resume
- Key point of contact for all NBCU departments
- Arrange exec team lunch run daily
- Work under minimal supervision, sometimes under tight time constraints
- Anticipate VP’s requirements to facilitate efficient operation of office
- Compose and present correspondence
6
Responsibilities For CIB Market Risk Emerging Markets Executive Team Assistant Resume
- Cafeteria (sports, relax venue, culture, travelling opportunities, language courses), free drinks and fruit in the workplace, meal vouchers fully covered by employer, free company products, company gym
- Flexible working hours, extra holidays, financial contribution to wedding, childbirth and retirement, service awards, life insurance, contribution to education, supplementary pension fund, company parties and team events
- Constant virtual and F2F learning opportunities
- Selected positions: Company car, cell phone
- International environment and further career progression
- Able to work independently and with flexible hours, when needed
- Detail-oriented and motivated to learn
- Dependable, thorough and attentive to details
7
Responsibilities For Executive / Team Assistant, Temporary Resume
- Interacts and establishes rapport with diverse individuals and groups
- Desire to learn and look for ways to evolve the role to be more impactful to the platform
- Make travel arrangements (domestic & international)
- Deal directly with Division Sales Managers, Branch Managers, TFI department to organize seminars and client visits
- Deal with PWM to organize private briefings with high ultra net worth clients
8
Responsibilities For Executive / Team Assistant Resume
- Deal directly with Corporate Communications to coordinate media/press interviews and TV appearances
- Prepare DMART disclosure press/media interviews
- Maintain BlueMatrix public appearances
- Prepare packages for meetings based on clients/topics
- Coordinate meetings with new club member recruits
9
Responsibilities For Executive Team Assistant Resume
- Prepare expense reports and reconcile with corporate card
- Fluent English, both written and spoken (German an advantage)
- Independently track budgets and prepare budgetary reports
- Independently research/investigate issues
- Attention to detail and ability to produce accurate documentation within agreed timeframes
- Helpful, professional and pro-active attitude
10
Responsibilities For Executive & Team Assistant Resume
- Interest in Treasury Activities / willingness to learn
- Concur knowledge advantageous
- Other Executive Assistants
- Treasury System Support
- Screen calls and emails
- Process invoices and expenses
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