Senior Accounting Assistant Resume Sample
Kristin Klein
986 Kub Ranch,
Boston,
MA
+1 (555) 486 8875
Work Experience
Senior Accounting Assistant
07/2017
-
PRESENT
San Francisco, CA
- Read and interpret complex business and/or technical documents. Ability to write routine reports and general business correspondence. Ability to work with groups of people such as other departments and communicate known concepts. Ability to present to a group of departments
- Maintain company’s tax certificate
- Reviews, codes, scans and processes incoming invoices, incoming revenue, cash receipts, outgoing JIB invoices, outgoing revenue and tax payments
- Perform computations such as percentages, ratios, and rates. Ability to solve practical problems through standardized solutions that require limited judgment. Ability to follow prescribed and detailed procedures to solve routine problems
- Thorough knowledge of PC software programs: ALS COM, SDL, SPWW, CIS, Auto Hub, Excel and Microsoft Word
- Working proficiency in the operational guidelines / practices in the division and the Bank’s Chart of Accounts/sub accounts and codes
- Manage customer billing, accounts receivable, accounts payable and other accounting functions
Iintercompany Senior Accounting Assistant
09/2013
-
05/2017
Phoenix, AZ
- Generates, reviews, and prepares purchase orders and invoices for payment
- Creates purchase orders for contracts in the accounting system and apply payments
- Manages customer billing, accounts receivable, accounts payable and other accounting functions
- Meet deadlines with moderate supervision, interpret customer contracts, maintain attention to detail, and work as a team member
- Manipulate and summarize large amounts of data in an organized manner to isolate essential facts
- Handle very confidential information and interact professionally with all levels of management. Ability to work with various computing and technology equipment
- Working knowledge of Microsoft Office Suite and moderate experience in accounting software programs (IE SAP, CARS, etc.)
Senior Accounting Assistant Specialist
04/2007
-
05/2013
Boston, MA
- Work is general in nature
- Reconciliations and Reports (Permanent, Miscellaneous, YTD) Monthly & Year End
- Daily TIN Matching new vendors W-9’s
- Daily Vendor and Agent Adds to the A/P System
- Agent EFT Setups
- IRS, Franchise Tax, EDD Levy Notices – tracking vendors to be garnished and placed on hold
- Independent Contractor Reporting – CA and move into all requiring states
Education
University of Phoenix - Minneapolis / St. Paul Campus
2003 - 2007
School's Degree in Business
Professional Skills
- Has developed specialized skills or is multi-skilled through job-related training or considerable on-the- job experience in a global environment
- Has developed specialized skills or is multi-skilled through job related training or considerable on-the- job experience in a global environment
- Excellent computer skills including experience with MS Word, Excel, Outlook and Access and SAP
- Proficient analytical skills and excellent attention to detail
- Strong background in MS Office, advanced Excel skills, PowerPoint, SAP and CODA would be an asset
- Effective teaming and interpersonal skills
- Advanced Microsoft Excel skills (including ability to create and use advanced functions such as Vlookup, Pivot Tables, Graphs/Charts)
How to write Senior Accounting Assistant Resume
Senior Accounting Assistant role is responsible for microsoft, sap, excel, planning, analysis, bookkeeping, accounting, integration, finance, interpret.
To write great resume for senior accounting assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Accounting Assistant Resume
The section contact information is important in your senior accounting assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Accounting Assistant Resume
The section work experience is an essential part of your senior accounting assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior accounting assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior accounting assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Accounting Assistant resume experience can include:
- Prior accounting experience
- Proven ability to provide training to less experienced team members
- Applies advanced skills to the position within assigned functional area
- Effectively interact and work with internal and external customers both verbally & written
- Experience with report creation and/or consolidation
- Prior tax and financial administration experience
Education on a Senior Accounting Assistant Resume
Make sure to make education a priority on your senior accounting assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior accounting assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Accounting Assistant Resume
When listing skills on your senior accounting assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior accounting assistant skills:
- Excellent communication and time management skills, with a demonstrated ability to prioritize and meet difficult deadlines
- Good organizational skills and a flexibility to move between priorities in fluid situation
- Strong communication skills to work through analysis and issues that arise on accounts
- Excellent computer skills, with emphasis on Microsoft Excel and Word
- Use bookkeeping skills to reconcile accounts and workday reports for all student media
- Computer Skills: Knowledge and familiarity with Microsoft Office
List of Typical Experience For a Senior Accounting Assistant Resume
1
Experience For Iintercompany Senior Accounting Assistant Resume
- Investigate erroneous/invalid entries and take appropriate corrective accounting action
- Filing, copying, scanning as required
- Monthly Commissions via check printing, EFT and ACH/Wire payment processing, customer refund processing
- 1099 daily processing and month end balancing
- Daily Bank Account reconciling of deposits and disbursements, check printing, stop payments, voids, uploads to bank and insurance system (AS400)
- Work with multiple accounting software with a high level of accuracy
- Extensive interaction with internal AP stakeholders as well as Lockheed Martin business units and banking POC’s
- Analyse complex and/or unusual accounting transactions and difficult claims for travel, tax, invoices, entitlements etc
- Review and reconcile various clearing accounts to ensure appropriate balances
2
Experience For Senior Accounting Assistant, Accounts Payable Resume
- Ensures all journal entries are submitted into the Financial Records Systems (FRS) and have been sent to the Controller’s office for filing
- Collect outstanding receivables, follow-up on bounced checks and send out bad debt letters
- Produce an aging report for Salespeople, Business Manager, and Advisor for The Miami Hurricane
- Reconcile Travel and Purchase card purchases with proper accounts using new Workday systems system and journal entries
- Assist the University CPA and Controller’s Office in preparing the annual 990-EZ for WVUM
- Advise Business Manager of UM policies and how it affects advertising needs
- Coordinate the mailing of invoices, tear-sheets, and national affidavits to clients once a week
- Follow up with salespeople in the collection of their outstanding accounts
- Keep track of parent advertising receivables, Greek organization pictures, and yearbook shipments
3
Experience For Senior Accounting Assistant Specialist Resume
- Receive and process printing invoices for each issue of magazine
- Produce underwriting letters for the President of WVUM Inc
- Assist University CPA and Controller’s office in preparing annual 990-EZ and related backup documentation
- Provide documentation to pay commission to students for underwriting
- Email and mail information concerning the meetings of the WVUM Corporate Board and the WVUM Advisory Board: six meetings in total for the year
- Keep track of Action Broadcasting checks and the specific journal entries they require
- Input data into the Licensing/Permit Access database
- Utilize the Licensing/Permit Access database to answer queries and resolve issues
4
Experience For Seasonal Senior Accounting Assistant Clerk Resume
- Partner with Tax and other corporate departments to resolve issues that impact the filing of licenses and permits
- Participate in/preparation of special assignments as initiated by the Site Accounting Manager
- Works with departments to ensure that all deficit and clearing accounts are addressed and/or cleared as necessary
- Assists the departments with questions or problems regarding Workday processes
- Provides backup support for other accounting functions as required
- Resolves billing issues and process adjustment forms
- Process intercompany invoices accurately and efficiently throughout the month utilizing core ERP technology (BAAN)
5
Experience For Senior Accounting Assistant, AP Resume
- Learn about and apply regulations regarding federal awards
- Time and Effort reporting
- Cognos / 4 Sight Report pulling for AP/GL data via templates and adhoc requests
- Freedom AP/GL and AS400 testing of our processes
- Daily Credit Card reconciling, Chargeback maintenance
- Remote Check Depositing Cashier, Cash Application
- Unclaimed Property daily and scheduled State Reporting
- Troubleshoot issues and perform root cause analysis, with an immediate focus on Beef Freezer Accounting
- Execute and implement process improvements in both reporting and A/P spaces
6
Experience For Senior Accounting Assistant Resume
- Experiemce utilizing PeopleSoft, Box and Office 365
- Perform computations such as percentages, ratios and rates. Ability to read and interpret complex business and/or technical documents
- Write routine reports and general business correspondence
- Analyses complex and/or unusual investment accounting transactions and difficult corporate action events. Makes recommendations to Chief of Unit/Section/Officer on appropriate follow-up procedures, investigates root-cause and effect of break items to ensure timely processing of transaction
- Reviews completeness of trade confirmation, trade tickets and daily trade summary reports and consolidates the accounts to prepare key performance indicator on a monthly and or periodic basis
- Prepares worksheets and analyse management fees accounts and other expenses related to Real Estate and Private Equity versus Fund Manager’s contract and or agreement prior to submission to BackOffice for payment.
- Approves capital call payment and or distribution related to Real Estate and Private Equity ensuring accurate data-entry and compliance with relevant rules and control procedures
7
Experience For Iintercompany Senior Accounting Assistant Resume
- Provides guidance and training (including the preparation of training materials) to general staff and colleagues as required
- Performs in-depth user acceptance tests on new systems upgrades, enhancements and or new system implementations related to Middle Office operations process
- Supervises other general service staff when required
- Drafts/prepares memoranda and or email communication to brokers, counterparties and global custodians. Responds to queries by IMD brokers/counterparties, staff members, internal and external auditors and from their counterparts in offices away from Headquarters
- Make recommendations to the supervisor as well as Chief of Unit/Section on appropriate follow-up procedures
8
Experience For Senior Accounting Assistant, Accounts Payable Resume
- Audit various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, travel claims, etc., to ensure correctness of disbursement computations and adherence to relevant staff rules, financial regulations, ST/AI issuances or practices
- Prepare worksheets to analyse accounts. Assist in the preparation of financial statements for various funds for assessed and voluntary contribution
- Maintain records of voluntary contributions to the Fund, prepare reports to the donors in accordance with the funding agreements, and monitor funding sources for projects funded from earmarked voluntary contribution funding
- Approve payment and journal vouchers for various claims/payments, e.g., travel reimbursement, education grants, salary advances, etc., ensuring compliance with relevant rules and control procedures
- Provide guidance and training (including the preparation of training materials) to staff at Headquarters and in the field with respect to transaction processing and the use of various systems such as United Nations ERP Umoja
- Supervise other general service staff when required
9
Experience For Senior Accounting Assistant Specialist Resume
- Draft/prepare memoranda and respond to queries by staff members, internal and external auditors and from their counterparts in offices away from Headquarters
- Support load & refunds on Sodexo’s stored value card program
- Vendor refund correctly and deposit to the bank
- Responsible for the creation of accounts, account attributes/changes, and all related account issues
- Works with departments to ensure that all deficit accounts are addressed and/or cleared as necessary
10
Experience For Seasonal Senior Accounting Assistant Clerk Resume
- Posts detailed entries to accounting records and handles routine transactions such as disbursements, voucher preparation and remittances and prepare standard ledger entries
- Interprets and applies appropriate accounting rules and regulations; ensures work performed complies with established standards and principles
- Provides back up support for other accounting functions as required
- Utilize computerized information systems. Ability to read and decipher data on source documents to be entered
- Enter and verify information with accuracy and a reasonable rate of speed. Ability to understand and follow oral and written instructions
- Resolve problems with client accounts on and off campus
- Produce a year to year comparable financial performance spreadsheet for advisor for all five media entities from Workday financial reports
- Produce a weekly profit and loss report for Business Manager and Advisor for The Miami Hurricane
List of Typical Skills For a Senior Accounting Assistant Resume
1
Skills For Iintercompany Senior Accounting Assistant Resume
- Good communication skills – proficient communicating both written and verbal
- Demonstrated ability to work in a changing environment with multiple priorities and work under deadlines
- Working Experience with the FDOT Contracts, FDOT CITS Invoicing System, and FDOT Project Cost Recovery (PCR) Process
- Banking or payment knowledge/experience
- Work experience within an industrialized manufacturing setting
- Three years of accounting, bookkeeping or related experience
- Experience with financial accounting and general ledger entries
- Experience with Banner accounting system
2
Skills For Senior Accounting Assistant, Accounts Payable Resume
- Experience in higher education accounting
- One to two years of progressive related experience in managing financial processes and office support
- Work experience in computerized billing/accounts receivable
- Experience with SAP Business One accounting software is highly desired
- Strong knowledge of accounting or database software
3
Skills For Senior Accounting Assistant Specialist Resume
- Proven detail orientated work style
- Administrative or clerical support experience
- Experience with accounts payable processes
- Experience with SAP systems/processes
- Three years of relevant work experience required
- Computer data entry and Excel spreadsheet experience
- High level of attention to detail and good aptitude with numbers
- Review completeness of reports and consolidate the accounts of overseas offices on a periodic basis
- Identify and resolve problems in a timely manner, gather and analyze information skillfully, and develop alternative solution
4
Skills For Seasonal Senior Accounting Assistant Clerk Resume
- Preparing accounting entries, reconciliations and various reports on a monthly basis
- Working knowledge of balance sheets
- Reconciling Management P&L statements on a monthly basis
- Ensuring that Vendor 1099 and W9’s are processed in accordance with IRS guidelines and due dates
- Preparing various government reports
- Perform accounting functions such as accounts payable, accounts receivable, budgets, financial planning, general accounting, billing, etc
5
Skills For Senior Accounting Assistant, AP Resume
- Follow month-end and quarter-end closing checklist and ensure activities and reporting requirements are completed per closing schedule
- Prepare monthly balance sheet schedules including fixed assets register, AR aging, AP aging, inventory and WIP sub-ledgers and ensure schedules and sub-ledgers
- Assists the departments with questions or problems regarding (FRS) or Departmental Management Accounting System (DMAS) including follow up and research
- Assist advertising customers with complaints, billing discrepancies, and advertising needs
- Partner with the Accounts Payable and Mailing departments to ensure accurate and timely processing and mailing of license/permit payments
- Build and execute reporting for new requests, implement changes to current reporting as needed, and reconcile reports to source systems
6
Skills For Senior Accounting Assistant Resume
- Basic understanding of bookkeeping principles is required
- Process payments according to each department’s instruction while meeting production standards
- Deliver checks to vendors including tracking checks with backup
- Verifies accounting entries for financial processing and reconciles report discrepancies and problems
- Use Quick Books or comparable accounting software to perform accounts receivable tasks and maintain advertising client accounts
7
Skills For Iintercompany Senior Accounting Assistant Resume
- Collect and deposit money for classified advertising, display advertising, and subscriptions
- Maintain a subscriber database, paying and non-paying subscribers (i.e. Trustees) and send out renewal notices
- Assist in training of salespeople, including office orientation
- Coordinate with photographer the receipt of daily sitting fees during senior pictures
- Record WVUM underwriting payment in underwriting database and provide report
- Create and utilize licensing/permit reports to aid the units in maintaining timely renewals and updates
- Run queries and reports for operations, scaling and accounting departments
- Background demonstrating a continuous desire to learn and grow in
- Keen desire to be a part of a dedicated, hardworking team
8
Skills For Senior Accounting Assistant, Accounts Payable Resume
- Prepares journal entries and runs system reports. Assists with the preparation of spreadsheets to support A/P’s month-end and year-end closing procedures
- Responsible for the accurate posting of customer remittances to the customers’ accounts
- Review system reports and assist with the preparation of accrual spreadsheets to support AP’s month-end and year-end closing procedures
- Provide support services through researching inquiries received via email, telephone or other communication
- Serve as a key contact for both the business and accounting centers and help drive initiatives on improvement forward
- Identify key metrics needed to track progress on initiatives and create relevant reporting around them
- Verifies mathematical accuracy of accounting documents and reports. Determines and makes appropriate corrections
- Creates correspondence, price bids and coordinates purchases with outside vendors for the Managing Director, Creative Operations
- Manages Fixed Asset Inventory tracking and disposal as assigned
9
Skills For Senior Accounting Assistant Specialist Resume
- Maintains filing systems within department; retrieves documents and responds to requests for information from the documents as necessary
- CPA accounting designation or confirmed enrollment or agreement to enroll in and successfully complete within a mutually agreed to time frame
- Knowledge of accounting policies and procedures,
- Familiarity with accounting processes,
- Advanced proficiency in finance related computer applications (Microsoft Excel), ability to develop working relationships with managers
- Familiarity with accounting processes
- A team-player with a desire to contribute high-quality work resulting in success for the overall team and company
- Knowledge of regulations regarding federal grants and contracts
10
Skills For Seasonal Senior Accounting Assistant Clerk Resume
- Be an independent, self-starter who is comfortable working with routine tasks as well as ad hoc projects
- Use critical thinking to research issues and provide meaningful solutions
- Knowledge and practice in an Accounting and/or ERP system
- Responsible for processing payables, vendor numbers, lien waivers, and insurance certificates
- Responsible for processing payables, vendor numbers
List of Typical Responsibilities For a Senior Accounting Assistant Resume
1
Responsibilities For Iintercompany Senior Accounting Assistant Resume
- Detail oriented – strong attention to details
- Administration and housekeeping
- General Tax application/filing
- Senior Accounting Assistant
- Create and update budget projection reports for all five media areas from monthly financial reports
- Work-up run-sheet for A/R, profit and loss, and commissions for The Miami Hurricane
2
Responsibilities For Senior Accounting Assistant, Accounts Payable Resume
- Maintain commission database for The Miami Hurricane and WVUM Radio
- Prepare bound copies at end of year for The Miami Hurricane
- Coordinate with SAFAC Advisor to credit clubs and organization for SAFAC Allocation
- Report to SAFAC Advisor monies not used at end of year for Hurricane
- Update records to keep track of SAFAC clubs’ use of their funds in the Hurricane
3
Responsibilities For Senior Accounting Assistant Specialist Resume
- Assist in the distribution of yearbooks when needed
- Request labels from University for mailings for parent mail-outs
- Report to SAFAC Advisor monies not used at end of year for Ibis Yearbook
- Update records to keep track of SAFAC clubs’ use of their funds in the Ibis
- Assist in coordination of magazine distribution across campus and various venues
- Manage magazine back-issue storage in Student Media Suite
- Monitor and track of advertisement sales and revenue for each issue of magazine
- Invoice advertisement sales and process accounts receivables
4
Responsibilities For Seasonal Senior Accounting Assistant Clerk Resume
- Coordinate and purchase student travel for conferences and away games
- Perform collections from other Thermofisher companies
- Process returns/replacements and credit memos
- Scan invoices and proof of deliveries
- Perform the collection process from other Thermofisher companies
- Create returns, replacements and credit memos
- Scan invoices and credit memos as needed
- Assists in the completion of yearly budgets and monthly budgets/forecasts for assigned departments
- Maintains fixed assets ledger in SAP
5
Responsibilities For Senior Accounting Assistant, AP Resume
- Reviews and approves capital investment requests
- Creates assets and classifies them
- Knowledge of some computer software such as Word and Excel
- Calculate, prepare and file license/permit applications with jurisdictions
- Review the contents of prepared license/permit registrations and W9 documents for completeness and accuracy
- Correspond directly with the Corporate Secretary’s office to maintain entity and required officer information
- Provide assistance to unit managers, jurisdictions and auditors
- Support and assist with the receipt and dissemination of license/permit applications received from units and jurisdictions
- Manage, verify and reconcile invoices and payments to government agencies on a monthly basis
6
Responsibilities For Senior Accounting Assistant Resume
- Receive all invoices, code for payment, ensure accuracy and send for payment
- Enter and manage contracts in the wood payment system. Answer any contractor queries on payment of rates, volumes, and deductions
- Support and ensure adherence to corporate and local policies and procedures
- Ensures all journal entries are processed into the financial records system (Workday)
- Posts detailed and standard ledger entries to accounting records and handles routine transactions such as disbursements, receipts, voucher preparation, and remittances
- Interprets and applies appropriate generally accepted accounting principles; ensures work performed is in compliance with established standards and principles
- Provides backup support to other Departments within the Division
7
Responsibilities For Iintercompany Senior Accounting Assistant Resume
- Utilize computerized information systems. Ability to read, analyze and decipher data on source documents to be entered
- Knowledge of Microsoft Office Suite, specifically Excel and Outlook
- Coordinates and completes daily billings
- Ensure the timely collection of receivable amounts from multiple customers
- Interfaces with Customer Service Associates (CSAs), and occassionally customers, to ensure customer accounts are accurate and up to date
- Performs AR account reconciliations monthly
- Completes various reports for Corporate Treasury monthly
- Maintains knowledge of a wide variety of prescribed accounting codes and classifications in order to select appropriate procedures for application to specific accounting transactions
- Performing and answering all questions related to payroll, accounts payable, accounts receivable, credit, collections, budgets, financial planning, general accounting, billing
8
Responsibilities For Senior Accounting Assistant, Accounts Payable Resume
- Review weekly corporate time report/dashboards/discrepancies
- Report and Vendor reconciliation
- Review temporary agency labor and invoices
- Coordinate, Collect, and File Vehicle Mileage Logs
- Cost recovery for pooled vehicles
- Communication with campus community
- Maintain schedules and reports to ensure accuracy and timeliness
- Prepare invoices to outside agencies
9
Responsibilities For Senior Accounting Assistant Specialist Resume
- Organized – arranges information in a useful manner
- Knowledge of SAP Accounts Payable system
- Able to work well independently & process a large volume of mail, invoices & inquiries on a daily basis
- Proficient in Microsoft Excel and various computer software
- High attention to detail, able meet deadlines, have good time management skills, able to work independently, and able to work in a fast-paced office environment
- Computer savvy and proficient in Microsoft Excel, PDFs and Office
- Self-motivated and able to successfully complete work assignments with limited supervision
- Leverage metrics to improve business and individual performance
- Partner with the business to develop and implement processes and procedures
10
Responsibilities For Seasonal Senior Accounting Assistant Clerk Resume
- Complete balance sheet reconciliations for various accounts across multiple entities in accordance with internal financial control standards
- Identify efficiency opportunities through innovation
- Seek and share knowledge with the business, peers, and others
- Interact with diverse business groups at various levels
- Support global business growth with awareness of differences due to culture and time zones
- Contribute both in a team environment and at an individual level
- Create best practices and improve processes and ability to form a point of view and follow through to execution
- Able to use calculator, copier and scanner
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