Accounting Administrative Assistant Resume Sample
Fleta Skiles
1329 Stoltenberg View,
Philadelphia,
PA
+1 (555) 689 3658
Work Experience
Accounting / Administrative Assistant
01/2017
-
PRESENT
Houston, TX
- Maintain event/outing budget and expense tracking
- Expense reports for 4 directors, 1 Sr. Manager
- Coordinate and manage travel arrangements and prepare detailed itineraries
- Process narrative maintenance
- Collaborate with administrative assistant to VP of Accounting on departmental coordination of outing/gatherings, and volunteer efforts ranging in size from 8-200+
- Managing processes which include
- Download and format various financial reports
- Gathering and organizing documentation requested in connection with various audits
Administrative Assistant / Accounting
10/2010
-
12/2016
Detroit, MI
- Distribute customer invoices via our online portal, standard mail, email, etc
- Receive and organize vendor invoices to ensure timely delivery to approvers
- Ensure prompt distribution and signature of vendor checks
- Process incoming ACH customer payments
- Monitor the Finance department office supplies and order process
- Follow up directly with vendors on invoice discrepancies
- Retrieve and circulate company mail
- Work with Aon colleagues / client teams to ensure deadlines are met on a consistent basis
Accounting Administrative Assistant
08/2006
-
08/2010
Philadelphia, PA
- Detailed oriented and diligent with the ability to multitask effectively
- Maintain standards of quality as established by management
- Filing and maintaining vendor files
- Account statement reconciliation
- Account research, including research discrepancies and cost effectiveness of vendors
- Experience in bookkeeping and customer service
- Strong computer skills with a proficiency in data entry, including 10-key
- Very professional phone manner
- Calendar management for 4 directors, 1 Sr. Manager
Education
Strayer University - Chesapeake Campus
2000 - 2005
School's Degree in Accounting
Professional Skills
- Strong problem solving, planning, and organizational skills including filing, time management, and coordination of office documents
- Strong PC skills including Excel, Word, PowerPoint and financial accounting systems
- Strong typing skills, 50+ wpm
- Demonstrates accurate spelling, grammar and punctuation skills
- Excellent customer service skills with the ability to formulate practical and operational friendly solutions to a myriad of business challenges
- Demonstrates effective oral and written communication skills
- Good interpersonal skills and the ability to communicate efficiently and effectively
How to write Accounting Administrative Assistant Resume
Accounting Administrative Assistant role is responsible for excel, word, credit, finance, training, database, auditing, security, accounting, shipping.
To write great resume for accounting administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Accounting Administrative Assistant Resume
The section contact information is important in your accounting administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Accounting Administrative Assistant Resume
The section work experience is an essential part of your accounting administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous accounting administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular accounting administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Accounting Administrative Assistant resume experience can include:
- Accounting office experience or Hotel Front Desk experience required
- Attention to detail, critical thinking skills and process improvement identification
- Basic computer skills (Outlook, Microsoft Word, Excel and PowerPoint)
- Great people skills and phone etiquette
- Able to function effectively in high demand environment
- Conceptual, analytical and organizational skills
Education on an Accounting Administrative Assistant Resume
Make sure to make education a priority on your accounting administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your accounting administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Accounting Administrative Assistant Resume
When listing skills on your accounting administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical accounting administrative assistant skills:
- Detail oriented , good analytical / reasoning skills
- Demonstrated success multi-tasking and managing competing priorities in a fast paced environment
- Accounting or bookkeeping experience and/or administrative support experience
- Highly developed organizational and problem solving skills
- Demonstrated customer focus experience interacting with senior level executives
- Basic PC skills including, but not limited to, MS Windows, MS Word, and Advanced MS Excel
List of Typical Experience For an Accounting Administrative Assistant Resume
1
Experience For Accounting / Administrative Assistant Resume
- Effectively communicate issues and potential resolutions to project managers and supervisor
- 2 – 3 years of experience in A/P and office support, preferably in a manufacturing environment
- Administrative assistant experience or in a clerical position
- Demonstrates familiarity with email and voicemail phone systems
- Able to organize and prioritize work
- Two years of experience as an Administrative Assistant or Customer Service Representative
2
Experience For Accounting Clerk / Administrative Assistant Resume
- Office management and administrative support for the accounting office, including reporting maintenance items, taking inventory and ordering supplies
- Act as a runner between both offices by sorting incoming mail and packages and delivering between the two buildings
- Needs to be proficient with MS Word editing tools and document formatting
- Provide administrative support to Group Finance Department including
- Scan documents and record keeping
- Assist in the auditing of expenses submitted by various departments
- Full-cycle accounts payable process. For example, matching of invoices, receipt and purchase orders
- Prepare and fact check invoices and associated backup before sending out
3
Experience For Administrative Assistant / Accounting Resume
- Prepare and send monthly AR Aging Statements
- Responsible for PPE and consumables inventory, stocking levels and purchase order requests to replenish inventory
- Assist with group mailings and event planning, to create slides for the Marlin and to assemble other publications and agendas as needed
- Maintain job postings, labor law postings and bulletin board correspondence in the break rooms and the Valley Galvanizing Facebook page
- Update the Valley Galvanizing Home Page when necessary
- Prepare, check in detail for accuracy, and distribute the following reports to Ownership and Senior Management
4
Experience For Administrative / Accounting Assistant Resume
- Maintain managements contacts and mailing lists
- Assist in month end journal entries , re-class entries , accruals & spend tracking
- Assist with SLOB reviews , operational KPI calculation and closing presentation files each month end
- Assist with freight invoices; Entering them into the system
- Inventory - Assist with wall- wall inventory counts / material loss tracking / cycle counts
- Support other A/P personnel when needed including invoice entry and statement reconciliation
- Misc. administrative items (i.e. desktop deposits, daily check clearing, cash related journal entries)
- Assist with accounts payable processing
5
Experience For Accounting & Administrative Assistant Resume
- Provides operational support for Accounting and Human Resources
- Accounts payable coding, data entry and file maintenance
- Assist accounting, executive assistant, human resources, business development, operations, and other areas with administrative support
- Thorough understanding of FDA Guidelines, ICH, GCP, NDA, IND and other applicable regulations
- Self-starter who is willing to help where needed
- File and maintain clerical records and reports pertinent to billing, accounts payable, contract and personnel
6
Experience For SPT Production Accounting Administrative Assistant Resume
- Assist in maintaining payroll files
- Prepare correspondence and recurring report for supervisor’s approval and signature
- Computer, fax, calculator, telephone, copiers, printers, adding machine, paper shredder, electronic gate opener
- Intercompany invoice clearing
- Able to learn usage and spelling of industry related technical terms
- Basic accounting and treasury knowledge helpful
- Assist with divisional training requirements as needed
- Analyze accounting data and performs financial reconciliations
- Research and resolving issues
7
Experience For Administrative & Accounting Assistant Resume
- Maintains records and tracks shipping invoices
- Provide general ledger (GL) coding for invoices
- Perform 2-way and 3-way invoice matching
- Assist with generating Purchase Orders
- Assists with preparing month end journal entries
- Record payments in accounting program
8
Experience For Client Accounting Administrative Assistant Resume
- Provide support for monthly accounting of internal Real Estate Function
- Download monthly reporting information from subsidiaries
- Formats, types and edits a variety of routine material, including: correspondence, memos, reports, and confidential material
- Prepares and updates recurring and routine internal reports, collects and verifies data, refers problems to manager for resolution
- Accurately invoice and post inter-company and custom galvanizing sales in Visual Shop and purchase order receipts in QAD
- Perform file maintenance and auditing to accounts payable, accounts receivable, vouchered invoices, inter-company orders, and custom orders
- Identify inefficiencies and cost savings for PPE and consumables from John Day and Fastenal Vending
- Close out previous owner information and process new owner information in Connect website as well as in accounting software
9
Experience For Administrative Assistant / Light Accounting Resume
- Post any charges and/or credits as related to the closing process
- Order/print coupons, statements, etc. relating to settlement
- Handle calls relating to settlements
- Prepare closing deposits
- Provides assistance to Executive Chef for executive luncheons and kitchen assistant in chef’s absence
- Knowledge of the Microsoft Office suite (Word, Excel, PowerPoint)
- Assist and support in day to day finance & interoffice operations/projects and administrative work
- Ensure owners’ addresses are changed and correct
10
Experience For Accounting Clerk Administrative Assistant Resume
- Assemble after year-end all A/R, A/P, and General ledger reports, owner check copies and place in banker’s boxes for storage. After audits are complete, send to storage room
- Responsible for processing all aspects of all Accounts Payable invoices
- Open, stamp, file back up and match invoices
- Maintain office and kitchen supplies
- Plan and prepare for guest visits
- Run Visitor security clearances, create visitor badges
- Maintain Accounts Payable and Receivable data base
List of Typical Skills For an Accounting Administrative Assistant Resume
1
Skills For Accounting / Administrative Assistant Resume
- Work smoothly and effectively with other finance staff as well as individuals outside of the department
- Previous experience in Bookkeeping related functions, including General Ledger and Accounts Payable
- Bookkeeping/accounting experience required
- Good knowledge and use of computers and various computer programs including databases, word processing and spreadsheets
- Experience performing invoicing tasks
- Experience working with expense reports, accounts payable process and expense auditing required
- Five years of experience working in a corporate office setting
- Previous Administrative and/or Accounting experience
2
Skills For Accounting Clerk / Administrative Assistant Resume
- Previous Accounting experience
- Experience in accounts receivable related bookkeeping and customer service
- Able to demonstrate a typing speed appropriate to the assignment
- A strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
- Any equivalent combination of training and experience
- Accounting assistance experience
- Advanced experience using MS Office Suite, particularly Excel
- Experience handling inbound calls
3
Skills For Administrative Assistant / Accounting Resume
- Experience in a similar role- specifically performing Accounts Receivables functions
- Proficient experience in working for Microsoft Office Suite (word, excel, power point, and outlook)
- Able to organize, plan, and prioritize work
- Experience with office equipment such as fax machines, copiers, and scanners
- Experience in Quickbooks
- Two years of experience as an Administrative Assistant or Customer Service Representative
4
Skills For Administrative / Accounting Assistant Resume
- Two years of office clerical or customer service experience
- Similar office or administrative assistant experience
- Demonstrated team player with a flexible personality and positive attitude!
- Receiving Shipments & Shipping out (no lifting)
- Creating Purchase orders, entering data and processing payment
- Scanning and Filing of Records, Vendor Invoices
- Scanning and Verifying Invoices and Documents
5
Skills For Accounting & Administrative Assistant Resume
- Providing payment details and support to accounting staff
- Scheduling for building maintenance & company car maintenance
- Dispatching and scheduling pick ups
- Preparing journal entries and compiling budget data for certain Alexander’s properties
- Working knowledge of Excel and Word software
- Processing credits, debits, defective material reports and weekly cash disbursements to vendors
- Supporting two Directors with travel, calendar, and expense reports
6
Skills For SPT Production Accounting Administrative Assistant Resume
- Scanning documents into folder
- Answering mainline phone
- Understanding of basic financial principles (IRR, NPV, Depreciation, etc)
- Filing (Digitally and Physically)
- Maintaining Vendor/Purchase Orders Files
- Daily accounts payable processing including setting up electronic payments, entering transaction in the accounting software, and monthly reporting
- New Hire/Termination internal documents preparation, composing and sending out email notes, creating and revising forms
- Observing, receiving, and otherwise obtaining information from all relevant sources
7
Skills For Administrative & Accounting Assistant Resume
- Assist with Sorting, Coding, And Entering Accounts Payable Data
- Perform various accounting functions - reconciliation, reporting, accounts payable, accounts receivable, and budgeting
- A/R work- calling on invoices that are 55+ days old - completing what they call Aging reports
- Assist with month-end close process by entering journal entries, maintaining the journal entry and account reconciliation binders
- Receiving, and otherwise obtaining information from all relevant sources
- An understanding of LEAN manufacturing
- Reconciles shipping documents to invoicing
- Clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments
8
Skills For Client Accounting Administrative Assistant Resume
- Coordination of marketing material, scheduling meetings and serve as back up reception
- Maintains scanning and filing systems for all Fixed Asset budgets and journal entries
- Enter and organize data including safety observations, safety perception surveys and LMS training
- Act as liaison with IT, building management and marketing
- Assist with making meeting and other arrangements for staff
- Prepare and send all outgoing mail and shipments via FedEx including weekly FedEx to properties
9
Skills For Administrative Assistant / Light Accounting Resume
- Familiarity with bookkeeping and basic accounting procedures
- Perform administrative functions to support daily office operations including management of vendor contacts for office equipment and ordering supplies
- Maintains department schedules by scheduling meetings, travel plans etc
- Organizes work by reading and routing correspondence; collecting information; research a wide variety of information requests and answers routing questions and furnishes information
- Prepare binders and PowerPoint presentations for Controller and Managers in Finance/Accounting
10
Skills For Accounting Clerk Administrative Assistant Resume
- Perform special projects, ad-hoc reporting and analysis as needed
- The ability to read and understand information and ideas presented in writing
- Knowledge of basic accounting principles and GL codes
- In an accounting role
- Establish and maintain professional relationships with individuals including; customers, clients, and co-workers of all levels within the company
List of Typical Responsibilities For an Accounting Administrative Assistant Resume
1
Responsibilities For Accounting / Administrative Assistant Resume
- Experience: Six months of relevant work experience (in addition to education requirement)
- Experience in accounts payable would be very beneficial
- Good knowledge of general office practice and business English
- Some experience with Microsoft Office and basic knowledge of office equipment
- Inventory – Reconcile and key production and usage for manufacturing orders. Assist inventory control staff as needed
- File material according to established procedures
2
Responsibilities For Accounting Clerk / Administrative Assistant Resume
- Coordinate signatures on banking, SEC and other documents
- Applies cash receipts to LN System
- Maintains Customer and Supplier files
- Receptionist – Answer phones and greet visitors
- Accounts Payable – Monitor DFM cases, enter purchase orders and goods received notes in IPO system. Follow up with vendor on issues. Reconcile corporate consolidated invoices
- Prepare and manage submission of expense reports for various departments
- High attention to detail and able to work in a fast-paced environment
- Assist in the reconciliation of expense account balances
- Orientate staff on Expense Report policies and procedures
3
Responsibilities For Administrative Assistant / Accounting Resume
- Process all invoices and non-payroll payments
- Reply to assigned queries correctly, efficiently and communicates in a timely manner
- Work successfully within a team environment as well as independently when necessary
- Assist with various projects for the executives and controller
- Proficient in MSOffice and Concur
4
Responsibilities For Administrative / Accounting Assistant Resume
- Work in a fast paced office
- Accurately enters budget information into the system
- Accurately post add to budget requests with proper approval
- Processes pay applications and sorts/scans all fixed asset invoices on a monthly basis
- Collections of overdue invoices
- Book travel arrangements as requested
- Monitor office supplies and replenish as needed
- Arrange in-house trainings, book conference rooms, coordinate attendees, all logistics, and arrange meal service
5
Responsibilities For Accounting & Administrative Assistant Resume
- Coordinate team events, meals, and community service programs
- Process invoice requests and back-up materials required to invoice client accounts
- Provide assistance with external business development meetings
- Proficiency in MS Office - Word, Excel, Outlook and Adobe Acrobat
- Professional demeanour and appearance necessary at all times
- Learn new computer programs
- Capability to work in a fast-paced environment and meet deadlines
6
Responsibilities For SPT Production Accounting Administrative Assistant Resume
- Track company store payments, sales tax etc
- Follow up for any Accounts receivable issues
- Follow up for any Accounts Payable issues
- Create PO's in ebuy for freight & other spend as requested
- Assist the Finance team with Budgets , LE, volume projections etc
- Assist with any account analysis as required
- Assist with monthly fixed asset review , asset capitalization, asset count etc
- Assist with any special projects as required
- BOL verification help ( as required )
7
Responsibilities For Administrative & Accounting Assistant Resume
- Compute taxes, maintain account records and prepare audit reports
- Process payroll documents, records, or checks
- Prepare and maintain records, reports, and files
- Take messages, type letters or correspondence and process mail
- Plan meetings or conferences
- Small division A/P responsibility (volume of approx. 30 invoices per week)
- Assist with check runs/requests
8
Responsibilities For Client Accounting Administrative Assistant Resume
- Enter time sheets or other documents into SAP by Design and update these records
- Provide additional telephone and reception desk coverage for the office
- Assist with maintenance, filing, and organization of critical office documents including Confidentiality Agreements, CVs, Standard Operating Procedures, job descriptions, training records, and business development database as required
- Receives supervision from Finance Manager; Executive Assistant; and Manager, Human Resources and Office Administration
- Multi-task and excel in a busy environment
- 401(k) plan: First day of employment. 50% of employee’s contribution up to 6% of salary
- Valid Driver’s License with no alcohol or drug related event within the last 5 years and no more than 3 moving violations and/or at-fault accidents within the last 3 years
- Be self-motivated and perform job tasks in a relatively unstructured environment with minimal supervision
- Be able to obtain CAM license
9
Responsibilities For Administrative Assistant / Light Accounting Resume
- Preserve confidentiality of company information
- Take initiative, follow-through on request until completion and utilized a keen attention to detail
- Accurately enter information into computer systems, programs, spreadsheets and documents
- Demonstrates general computer literacy with regard to NewMarket’s routine applications (i.e.Windows OS, Excel, Microsoft Word, PowerPoint, or similar programs
- Able to recognize and maintain confidentiality of work as needed
10
Responsibilities For Accounting Clerk Administrative Assistant Resume
- Able to cope with multiple work interruptions and to maintain attention to details and deadlines
- Able to interact with both management and staff levels effectively and demonstrate willingness toprovide administrative support to all employees at all levels in assigned area
- Attention to detail and accuracy while working in a fast paced environment with multiple deadlines and distractions
- Able to function in a team-oriented environment
- A person of passion and integrity who has the drive to excel and deliver exceptional results in safety, quality, delivery, and cost
- Aggressively follow up with participants to assure that projects are completed on time
- Type at the rate of no less than 50 words per minute
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