School Administrative Assistant Resume Sample
Merlin Thompson
331 Freddy Mountains,
Chicago,
IL
+1 (555) 602 5834
Work Experience
Ski & Snowboard School Administrative Assistant Lead
01/2018
-
PRESENT
Philadelphia, PA
- Vision abilities required by this job include close vision, depth perception and ability to adjust focus
- Professional in-person and phone etiquette
- Intermediate Microsoft Office Suite (Word, Outlook, Excel)
- Be comfortable working around children
- Make suitable recommendations on products to meet the guests’ needs and the business objectives
- Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook)
- Act resourcefully and adapt to a changing environment while providing exceptional customer service skills to guests and employees alike
School Administrative Assistant
03/2012
-
10/2017
Boston, MA
- Demonstrate ability to work well in fast paced environment
- Use the Connexus learning management system to file and maintain student records
- Send outgoing Requests for Records to other schools for newly enrolled students, and respond to incoming Requests for Records from schools for withdrawing students
- Answer phones and receive guests
- Schedule meetings and appointments
- Host administrative meetings
- Assist Administration with a wide variety of daily responsibilities and special projects; and
School Administrative Assistant
08/2006
-
11/2011
Chicago, IL
- Assist with and coordinates professional meetings
- Entering data into multiple online student information systems
- Filing and file management
- Generating and analyzing reports
- Answering phones and promptly returning calls
- Working individually and within a team to accomplish projects and tasks
- Prepared to handle heavy amounts of filing
- Proficiency with Microsoft Office tools, especially Microsoft Excel, and web-based applications is essential
Education
Indiana Wesleyan University - Cincinnati Education Center
2001 - 2006
School's Degree in Management
Professional Skills
- Oral and written communication skills including correct English usage, grammar, spelling, punctuation and vocabulary
- Use independent judgment in prioritizing, producing and supervising tasks. Flexibility and sensitivity to the needs of students and faculty
- Experience preparing financial documents
- Experience preparing documents for state audit (records retention)
- Participates in and successfully completes training programs offered to increase skill and proficiency related to assignments
- Experience with Human Resource procedures
- Intermediate skill level in MS Excel
How to write School Administrative Assistant Resume
School Administrative Assistant role is responsible for training, events, travel, payroll, procurement, database, credit, health, excel, education.
To write great resume for school administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For School Administrative Assistant Resume
The section contact information is important in your school administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your School Administrative Assistant Resume
The section work experience is an essential part of your school administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous school administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular school administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative School Administrative Assistant resume experience can include:
- Computer proficiency, including word processing, spreadsheets, and database management; especially with MS Office Suite
- Maintains an appropriate filing system and readily retrieves documents through the use of this system
- Collection and checking of immunization records
- Assists teachers in preparation of materials including copies, lamination, and the like
- Safely stores any student medications according to policy
- Administers any medications to students according to policy
Education on a School Administrative Assistant Resume
Make sure to make education a priority on your school administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your school administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in School Administrative Assistant Resume
When listing skills on your school administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical school administrative assistant skills:
- Demonstrated ability to work well in fast paced team environment
- Has the ability to organize and prioritize multiple assignments
- Operate a computer to finalize correspondence, generate reports, enter data, maintain records and complete various assignments
- Entering data into the online student information system
- Performs office routines and practices such as sorting mail, operating the copy machine, serving as telephone receptionist and others
- Principles of training and providing work direction
List of Typical Experience For a School Administrative Assistant Resume
1
Experience For Administrative Assistant to the Dean-phillips School of Nursing Resume
- Compose correspondence and written materials independently
- Provide work direction to others
- Maintains the Dean’s daily calendar
- Maintains inventory, creates service PO’s and processes all orders via Oracle to assure that appropriate supplies are available for student/staff and faculty use
- Observes the Health Care System’s compliance policies
- Public relations techniques
List of Typical Skills For a School Administrative Assistant Resume
1
Skills For Administrative Assistant to the Dean-phillips School of Nursing Resume
- Possesses strong customer orientation
- Record-keeping techniques and protocols
- Computer workstation operation, including data entry techniques and specified software usage
- Arrange receptions and meetings and contact meeting participants as necessary
- Responsible for Emergency Response in their assigned building
- Organize, coordinate and oversee office activities involving the center director
- Collect, organize, and compose correspondence for department staff
- Maintain appropriate supply inventory for the campus and off-site offices
2
Skills For Administrative Assistant, School of Education Resume
- Modern office practices, procedures and equipment operation
- Telephone techniques and proper office etiquette
- Knowledge of state procurement guidelines
- Proficiency with Microsoft Office tools and web-based applications
- Proficiency with Google Applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)
3
Skills For Administrative Assistant, High School Resume
- Maintain privacy and confidentiality (FERPA)
- Speak with Parents and Students; and
- Takes and transcribes dictation of various types, including reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents
- Maintains the schedule of appointments for the principal and makes arrangements for meetings, conferences, interviews and other activities
- Prepares evaluations, memos, newsletters, presentations and other documents at direction of the Principal
4
Skills For Ski & Snowboard School Administrative Assistant Resume
- Coordinates the assignments and the work of substitute teachers
- Prepares processes and maintains oversight of purchase orders
- Manages records and correspondence, improves systems when necessary; responds to requests for information
- Is extremely organized, process driven, and detail oriented
- Has the ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance
- Establishes excellent interpersonal skills between all constituents: is courteous, professional, and helpful; demonstrates high level of interpersonal skills to handle sensitive and confidential situations; requires demonstrated poise, tact and diplomacy
- Possesses great phone etiquette
- Is proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on highest level of quality
- Works with and interacts with staff and relates to individuals at all levels of the organization., Is sensitive to corporate needs, employee goodwill, and the public image, as unique situations present themselves
5
Skills For Ski School Administrative Assistant Resume
- Works with large amounts of data, researches and interprets records, detects errors, and makes the necessary corrections
- Strives to implement best practices
- Maintains daily attendance records and monitors student attendance
- Submits daily student lunch count to vendor and creates monthly lunch calendar
- Coordinates office and educational supplies
- Coordinates sign in and sign out of students by parents from the front office
- Calls parents when students are ill or injured to be picked up
6
Skills For Ski & Snowboard School Administrative Assistant Lead Resume
- Coordinates annual application for Tuition Assistance through Tax Credit
- Assists parents with scholarship applications
- Maintain SOE Dean’s calendar and prepare documents for meetings
- Serve as the lead and resource to the office managers at regional centers and main campus to maintain integrity and consistency of processes, procedures, records, and contracts across the SOE
- Coordinate and post the SOE Master Calendar and SOE Course Schedule
7
Skills For Administrative Assistant Iv-kaiser Permanente School of Medicine Resume
- Take minutes of the faculty and Dean’s Council meetings and post to the shared drive
- Serve as liaison with other university offices and services
- Prepare correspondence, reports, memorandums, master calendar, etc. Independently respond to letters, emails and general correspondence of a routine nature. Responsible for final proofreading of documents. Develop and maintain an annual task calendar
- Update mailing lists and database(s) and coordinate large mailings as needed
- Compile information and oversee the production of reports as requested
8
Skills For School Administrative Assistant Resume
- Make arrangements for faculty meetings and other meetings and events; assist in gathering and preparing materials and agendas for said meetings; finalize and distribute the meetings minutes
- Upload new employee information to the university’s database system
- Prepare payroll documents twice a month
- Prepare reimbursement vouchers, requests for payment, travel claims, and other forms on behalf of the dean or director as needed
- Oversee the purchase of office supplies and maintenance of office equipment and machines
9
Skills For Administrative Assistant to the Dean-phillips School of Nursing Resume
- Oversee the distribution of the faculty student evaluation feedback (IDEA)
- Track center and Dean’s Office budgets to ensure expenditures are within budgetary allocations
- Attend to administrative detail on special matters assigned by the center director
- Oversee distribution & collection of IDEA forms
- Coordinate center maintenance requests
- Maintain an efficient and professional office, orderly classrooms and furniture inventory. Schedule classroom space, equipment and room assignments
10
Skills For Administrative Assistant, School of Education Resume
- Serve as backup receptionist
- Supervise support staff at the regional center. Complete performance evaluation documents, approve timesheets and time off requests. Plan work schedules
- Complete accurate reconciliation of center’s credit cards
- Maintain confidentiality and work with discretion
- Assemble, organize and prepare data for records and reports
- Answer telephones and greet guests courteously
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