Facility Coordinator Resume Sample
Brock Cruickshank
90664 Owen Unions,
Phoenix,
AZ
+1 (555) 934 2930
Work Experience
Senior Facility Coordinator
05/2015
-
PRESENT
Detroit, MI
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
- Managing/coordinating service provider performance including tracking work order completion and validating invoices as needed
- Communicate/Escalate with appropriate parties (facility manager, client, service providers, MES, E&O, etc.) as needed
- Work with Service Center to ensure average speed to answer (ASA) is within agreed KPI thresholds
- Recommend continuous quality improvement practices across the client portfolio
- Assist Regional Facility Management Team with tactical planning for the regional facilities team’s goals and objectives
- Organize, maintain, and log facilities construction drawing files in orderly fashion. Provide copies of drawings to users when requested. Organize and version control SOPs that are used in facilities and operations
Facility Coordinator
11/2011
-
02/2015
Phoenix, AZ
- Collaborate with team to solve problems and resolve spontaneous and unique situations with professionalism and service orientation
- Schedule team meetings with IFM partners and vendors
- Meet or exceed site Key Performance Indicators (KPI’s); monitor Service Level Agreements (SLA’s) monthly to identify potential challenges and plan corrective actions accordingly
- Support requests associated with Jones Lang LaSalle’s Management and Operations team
- Opportunities for growth, development and internal promotion
- K, tuition reimbursement, and generous paid time off
- Company paid certifications, licenses and training
Facility Coordinator / Assistant Librarian
11/2004
-
08/2011
New York, NY
- Work with architects, designers, and corporate entities to provide select laboratory artwork and other design elements suitable for the science conducted at our sites
- Utilize procurement software for creating POs, approve invoices, and track spend against the POs
- Assign training and track progress of team and report status monthly
- Register and onboard new IFM facilities partners and vendors into the Access Center software. Provide information to security for creating badges. Complete IT work orders to fulfill computer needs
- Provide communications between facilities and MRL clients. Obtain feedback from clients to assist in redirecting efforts to improve service delivery and quality
- Perform monthly quality audits with an eye on continuous improvement. Follow through with vendors to correct any findings
- Assist with researching and analyzing budget variances and make recommendations for forecasting. Communicate with finance to track both capital and expense spending. Provide regular reports on status of projects and future spending trends
- Work with client to determine seating location of new personnel. Arrange with IFM partners for relocation and preparing space for occupancy. Maintain database of occupancy and space allocation
Education
Iowa State University
1999 - 2003
Bachelor's Degree in Facilities Management
Professional Skills
- Proficient in MS Office, and possess strong written, verbal and people skills Strong organizational skills and collaborative style needed
- Demonstrated organization skills and ability to manage multiple priorities across functional areas
- Demonstrated excellent customer relation skills
- Excellent written and verbal communication skills to effectively liaise with customers and suppliers
- Good communication skills and experience of working with people across different functions
- Effective time management skills, with the ability to manage conflicting priorities
- Good analytical and decision making skills; ability to multi-task effectively within a fast-paced variable environment
How to write Facility Coordinator Resume
Facility Coordinator role is responsible for organizational, customer, interpersonal, microsoft, basic, computer, word, attitude, software, multi-task.
To write great resume for facility coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Facility Coordinator Resume
The section contact information is important in your facility coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Facility Coordinator Resume
The section work experience is an essential part of your facility coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous facility coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular facility coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Facility Coordinator resume experience can include:
- Ensure facilities and its premises are in line with Facilities budget and latest health, labour and safety legislation and environmental standards, incl. the availability of all required licenses and permits
- Strong verbal and written communications skills, organized, detailed oriented, proficient in Microsoft Office programs
- Strong personal and spatial organizational skills
- Excellent oral and written skills and proficiency with all Microsoft Office applications
- Detail oriented; good verbal, presentation and written communication skills
- Excellent interpersonal skills with customer service attitude
Education on a Facility Coordinator Resume
Make sure to make education a priority on your facility coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your facility coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Facility Coordinator Resume
When listing skills on your facility coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical facility coordinator skills:
- Looking for an individual with strong customer service background and communication skills
- Proven administrative skills in an office environment including maintaining records
- Excellent organizational, filing, and record-keeping skills
- Strong analytical and problem-solving skills,able to multi-task and develop practical solutions for a variety of complexproblems
- Strong communication, organizational and multitasking skills
- Possess strong written, verbal, and people skills
List of Typical Experience For a Facility Coordinator Resume
1
Experience For Cbres Facility Coordinator Resume
- Experience operating in a controlled access/secure office environment and overseeing/directing security agent staff workflow
- Experience in building maintenance and repair or professional certification in facilities management
- Strong process orientation with attention to detail
- Maintains excellent relationships with contracted suppliers
- Ensure priority accuracy in handling the Facilities support ticket system
- Developing and sustaining building and equipment maintenance practices and systems
- Developing, tracking, and publishing maintenance department performance metrics
2
Experience For Maintenance & Facility Coordinator Resume
- Coordinating and managing the budgeting of funds given
- Maintaining records on facility equipment and systems; maintaining records on Air-Conditioning Systems, generator and UPS (when applicable)
- Working knowledge of WIN central and plant receiving, profile access and printing
- Performing day-to-day oversight/monitoring of work order completion and follow-up with vendor and client
- Scheduling and documenting routine and preventative maintenance activities. Direct and oversee repair of production machine tools
- Requisitioning all supplies and parts for machine tool maintenance & repair; hazardous materials; safety and first aid; building maintenance & repair
- Providing industrial engineering support
- Placing service calls with certain key Vendor Partners and being accountable for the delivery of their services
3
Experience For Planogram Facility Coordinator Resume
- Acting as primary contact for all building related issues
- Maintaining/monitoring all break room supplies for the facility daily and weekly
- Resolving any equipment issues, maintain supplies, i.e. vending machines, MFD’s
- Scheduling and supervising all office maintenance tasks
- Filing and archiving of Facilities services reports & documentation
- Planning and execute non-routine maintenance/repair activities
- Supervising and develop maintenance department personnel
4
Experience For Facility Coordinator / Assistant Librarian Resume
- Ensuring adherence to environmental, health and safety regulatory requirements
- Formulating policies and procedures to insure compliance with health & safety practices and regulations
- Developing facilities budget and monitor monthly performance
- Assisting in the preparation of annual capital budget
- Assisting in the preparation and justification of Capital Expenditure Requests (CER)
- Working in conjunction with U.S. Finance to verify travel related charges through TMC’s
- Assisting vendor and other personnel
- Providing reference and research service to Christie’s staff and interns
- Utilizing departmental equipment, prepares correspondence, reports, forms, etc. from handwritten, printed copy or verbal instruction
5
Experience For UK Facility Coordinator Resume
- Ensuring all vendor invoices are approved and submitted for payment
- Ordering Name Plates and internal signage
- Submitting Purchase Order (PO) requests for entire retail portfolio
- Maintaining PO and budget trackers
- Managing Facility Managers financial budgets
6
Experience For Senior Facility Coordinator Resume
- Coordinating facility management work
- Acting as key contributor and active participant on safety committee
- Providing management reports as required on maintenance, facilities, and environmental compliance
- Manages all locksmith needs, including ordering locks, keys, distributing keys, and maintaining a current list of key holders
- Ensure adequate building supply (e.g. water, power, gas, heating, air conditioning, etc.)
- Work with client Finance group and the Facility Managers in entering, creating, and ordering PO numbers for capital projects
7
Experience For LPC Facility Coordinator Resume
- Support the Facilities Manager with assigning tasks to MES techs, completing tasks, and contacting branches with updates
- Assist with researching, analyzing and reporting budget variance
- Fully supporting Lean Manufacturing initiatives throughout the facility including Total Preventative Maintenance (TPM) activities
- Process incoming service requests; verifying work completed, and providing appropriate follow up communications
- Coordinates management and staff with operational reporting, budgeting and purchasing as necessary
- Responsible for facilities services including facility & GMP cleaning, site security, building and grounds maintenance & pest control
- Create reports for the FM and maintain visual management charts dealing with: PM completion, budget performance, downtime, labor tracking, and others
- Own the organizing and maintaining of purchase orders, work requests and associated files
8
Experience For Facility Coordinator / Houston, Texas Resume
- Works with security and building management to evacuate the building in an event of an emergency
- Responsible for tracking each staff members annual PTO and ensuring PTO is proactively documented via the Departmental calendar
- Assist Facility Director with developing and implementing transportation and facility work plans
- Assist occupancy planning team with floor plan updates and planning-related initiatives
- Provide general overall facility management services including continuous monitoring of offices/facilities
- Coordinate scheduling and store access for all ongoing maintenance activities
9
Experience For Assistant Facility Coordinator Resume
- Facilitate vendor access to the floor, i.e. Iron Mountain, coffee/vending machine suppliers, building’s property management, etc
- Capable of coordinating facility issues and responding from offsite via phone and email
- Basic understanding of statistics/quantitative analysis and basic understanding of finance
- Prepares, collects, inputs and organizes data to assist departmental members with accurate information, scheduling of jobs and on-going project status
- Ensure office space is well maintained, including mail room, supply areas, conference rooms and training rooms
- First Responders and Fire Warden Programs, coordinate education, training and keeping detailed Emergency Response Documentation to date
- Performs A/P functions such as coding and approval of invoices for processing. Uploads invoices to third party website
10
Experience For Server Room Facility Coordinator Resume
- Provide virtual facility management services including site access, conference room management, and supply ordering/management
- Support planning routines, facility operations and associated reporting and data collection to ensure alignment with client goals and objectives
- Resolve facilities issues for all building systems and equipment by determining the best solution
- Evacuation of old building including coordination of removal of assets
- Assist Facility Management team with tactical planning and execution for the regional facilities team’s goals and objectives
- Coordinate emergency repairs with external vendors, management, & purchasing
- Assist Assistant Facility Manager with tactical planning for the regional facilities team’s goals and objectives
List of Typical Skills For a Facility Coordinator Resume
1
Skills For Cbres Facility Coordinator Resume
- Strong organizational, oral and written communication skills, interpersonal skills as well as the ability to multi-task efficiently and effectively
- Work independently and good organizational skills
- Excellent oral and written skills and proficiency with all Microsoft Office (Excel) applications is required
- Strong computer skills and proficient in Microsoft Office Suite
- Strong interpersonal skills and the ability to deal with a variety of customers in a positive manner
- Working with facilities equipment and systems, CAD experience required, and experience in managing personnel
- Diplomatic self-starter with listening and problem solving skills
- A successful Facility coordination by combining your business and technical skills
2
Skills For Maintenance & Facility Coordinator Resume
- Proficient PC skills including knowledge of Excel, PowerPoint, Word and SharePoint
- Properly and effectively administer and maintain all security systems Assist with budgetary requests, analysis and reporting
- Proven experience in a Mechanical Services-related trade
- Prior procurement and mechanical/technical experience within a service/ mobile equipment environment would be highly regarded
- Other Skills and/or Abilities
- Communicates effectively and frequently with the Site Manager on all operating issues for the facilities and client
3
Skills For Planogram Facility Coordinator Resume
- Organizational skills to arrange the work schedule
- Consistently positive attitude and the ability to interact effectively with others
- Polished written and verbal communication skills in English and Japanese
- Communicate effectively with vendors with escalated maintenance issues
- Basic skills with Microsoft Office Outlook, Excel, Word and Power Point
- Properly & effectively administer and maintain assigned technology platforms, such as but not limited to, SharePoint and Corrigo
- Managing/coordinating 3rd party vendor performance including tracking work order completion and validating invoices as needed
- Ordering (small capital) goods (such as stationery, office supplies)
- Maintain excellent working relations with other staff and building tenants
4
Skills For Facility Coordinator / Assistant Librarian Resume
- Experience working in a GMP regulated manufacturing environment
- Aggressively develop a working knowledge of systems and equipment in areas of responsibility to enable effective maintenance, troubleshooting & repairs
- Has a positive attitude and is an advocate for inclusion and demonstrates an appreciation for working and recruiting people of diverse backgrounds
- Priority accuracy and problem solving
- Multi-task in a priority changing environment
- Good knowledge in MIS reporting and MSDS
- Valid driver license with a clean driving record required
5
Skills For UK Facility Coordinator Resume
- Experienced with start-up and commissioning functions as it relates to new facilities
- Min 3 years’ experience (exposure in Maintenance, Facilities or General Engineering)
- Experience in supporting large facility management teams
- Experience supporting budgets for facility management team
- Experience with managing, subcontractors, vendors and different services related to office
- 2-years of building or facilities administration experience
- Relevant job experience in an analytical or financial capacity supporting operations, facilities or other relevant field
- Function in a fast paced environment and adapt quickly to changing priorities
6
Skills For Senior Facility Coordinator Resume
- Experience with sustainably building operations
- Provide effective front desk service for all internal and external customers/contractors including
- Experience with Work order system and tools preferre
- Demonstrated proficiency in word processing, spreadsheet and email software
- Experience being self motivated and able to work with minimal supervision
- Set up, operate and troubleshoot audio visual equipment
7
Skills For LPC Facility Coordinator Resume
- Support the facility consolidation project
- Solid knowledge in Microsoft office suite, inclusive of Excel, PowerPoint, Word and Outlook
- Experience in similar role
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/
- Experience in reception or office services
- 4+years relevant facilities experience
8
Skills For Facility Coordinator / Houston, Texas Resume
- Experience with vendor management and the implementation of the corporate safety program
- Administrative professional or facilities management/services experience
- Operates all departmental office equipment
- Three to five years of work experience in a heavy volume customer service area
- Five-Seven or more years experience with commercial HVAC equipment and systems
- Experience with implementingand or managing a fire life safety system including wet and dry preventativemaintenance systems
- Experience conductinghazard/risk assessments in a manufacturing environment
9
Skills For Assistant Facility Coordinator Resume
- Incident Commander experienceand ICS 100, 200, 300 and 400 certification
- Experience with local, stateand federal regulations
- Experience in corporate environment is an advantage
- 2 – 4 years of experience in a professional, fast paced environment
- Demonstrated ability to follow directions and perform tasks efficiently and accurately
- Interact well with the general public as well as business entities to provide excellent customer service
- Real estate property/facility management or related experience
- Or 2+ years’ experience with Facility or Business Administration
- Facility management or administrative support experience in a dynamic environment
10
Skills For Server Room Facility Coordinator Resume
- Team player able to build and maintain excellent relationships across all levels of the organization
- Operate with discretion and maintain absolute confidentiality
- Maintaining accurate and organized records and processing of all invoices; maintain monthly and quarterly budget tracking, and reporting, address any variances
- Delivering mail on time to the right department and handling outgoing mail
- Supporting the timely closure of work orders by monitoring the ticket queue and ensuring appropriate assignment has taken place
- Ordering, organizing, and maintaining all facility supplies
List of Typical Responsibilities For a Facility Coordinator Resume
1
Responsibilities For Cbres Facility Coordinator Resume
- Demonstrated ability to work and communicate professionally, verbally, and in written form
- Experience in a facility support role
- Understanding of Dell Security and EH&S policies and processes
- Working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Managing the financial reporting and budget analysis of operating budget across the state of Michigan
- Manages inventory and procurement for all office, security, janitorial and catering supplies; adheres to budget while managing inventory and purchasing
2
Responsibilities For Maintenance & Facility Coordinator Resume
- Manage onsite client events, meetings and town halls; room management, scheduling, communication, catering, furniture configuration, etc
- Manage and maintain building & furniture keying system and master key box inventory; employee key sheets and help desk requisitions
- Perform facility space planning and parking lot management to maximize usable space
- Oversee and implement corporate-wide import/export/customs/transport and shipping/receiving policies and ensure compliance
- Coordinates receiving and directing work orders technical staff, vendors or other services providers
- Advanced competence with a variety of software including MS Word. MS Excel, MS Outlook, MS Powerpoint, Kindle, Replicon, Remedy, InDesign, Sharepoint
- Assist Account Manager with tactical planning for the regional facilities team’s goals and objectives
- Tertiary qualifications in Warehousing and Distribution or Transportation desired
3
Responsibilities For Planogram Facility Coordinator Resume
- Performs data entry into client’s procurement system, to produce purchase request forms, purchase requisitions, new vendor set ups including W-9 forms
- Review and understand leasing documents and vendor proposals
- Provides administrative and general support services, including aspects of project implementation, to the Facilities organization
- Troubleshoots service issues, communicating with internal technicians, Facility Manager, external service providers, Landlord and other relevant parties
- Assist Facility Management team with tactical planning for the regional facilities team’s goals and objectives
4
Responsibilities For Facility Coordinator / Assistant Librarian Resume
- Direct and schedule service staff including; handymen, movers, etc
- Identities and addresses potential safety hazards existing in the work environment created by both outside contractors and staff
- Employee follows standard precautions using personal protective equipment as required for procedures. Protective Equipment
- Basic understanding of access control and video surveillance systems operation and service
- Assist the department members in completing special projects
- Monitors and prepares resolutions for the monthly Facilities Management section of the Board of Trustees meeting with the approval of the Executive Director
5
Responsibilities For UK Facility Coordinator Resume
- Provide support to internal customers, handle inquiries, and provide resolution and tracking
- Monitor activity going in and out of the facility and ensure personnel is authorized
- Ensures optimal customer relations are met by maintaining constant communications with customer
- Assists with the coordination of meetings and special events for building
- Act as SuperUser for Oracle system to include maintenance of descriptions and pricing
- Responds to facility emergencies/urgent issues at various times including afterhours
- Works with AutoCAD to assist with space planning and design
- Orders and oversees distribution of building supplies
6
Responsibilities For Senior Facility Coordinator Resume
- Manage facility group mailbox; triage and/manage facility help desk ticketing system for employee request
- Process tickets for new hires, terminations, employees moves; update space plan reports; assist with JLL space planning audits
- Daily checks of access control and CCTV systems for deviations to Global Security policies, coordinate and help perform monthly intrusion alarm testing
- Confidently interact with all levels of the organization from Head of Department to Cleaning contractors
- Basic knowledge of building repair and maintenance
- Follow up with clients on pending payments and/or refunds
7
Responsibilities For LPC Facility Coordinator Resume
- Supervise Event Specialist and create, manage and communicate monthly schedule for staff within supervision and upcoming events
- Report to Computing Services of any IT needs for an event in advance
- Report any HVAC needs to the Energy Management staff for upcoming events
- Assist in the hiring process for Event Specialist with the Vice President of Workforce Development
- Schedule and implement annual Event Specialist training
- Nachhaltige Nutzungsplanung von Gebäuden
- Eigenständige Projektverantwortung für komplexe Umbau- und Umnutzungsprojekte in Bestandsflächen, ca. 80 % der Tätigkeiten
- Stellvertretung des Manager Moves
8
Responsibilities For Assistant Facility Coordinator Resume
- Sehr gute Kenntnisse in der Anwendung der CAFM Systeme Aperture und Planon
- Sehr gute Kenntnisse in der Anwendung der MS-Office Produkte
- Interact with client, employees, visitors and contractors with poise and diplomacy
- Possess initiative to assume additional responsibilities
- Contribute to the follow-up of the KPI’s & quality
- Ensure timely and accurate updates / communication (internal / external) concerning facilities matters on the company intranet and via all other communication channels used by EY under the line managers’ supervision and in collaboration with the communication department (MKT)
- Back-up of the facilities service desk activities
- The environment is very collaborative, interactive and requires regular communication
- Be knowledgeable about basic phone systems. (I.e. to be able to establish conference calls, etc.)
9
Responsibilities For Server Room Facility Coordinator Resume
- Problem-solve independently with minimal direction from supervisor
- Handles client service requests including creating and dispatching work orders to the appropriate internal and external service providers and relaying appropriate information to FM
- Assist Facility Management Team in management of Client’s leased facilities within region, including direct onsite facility management of 3 suburban locations
- Monitor condition of office equipment including but not limited to MFD’s, postage machine, AV, kitchen appliances
- Supervises the Company’s Accommodation (Families and Bachelors)
- Enforces the Planogram Facility Policy & Procedures
- Assists in monthly employee-only ‘’On-Line Auction’’
- Monitors service request tickets (Action Requests or AR’s) for service, repairs & maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner. Coordinates work with outside vendors to complete requests as needed
- Customer service oriented - pleasant, friendly, cheerful, energetic, ambitious, courteous and professional demeanor
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