Administrative Specialist Resume Sample
Breanne Powlowski
5643 Lemke Knoll,
New York,
NY
+1 (555) 200 1418
Work Experience
Administrative Specialist
12/2017
-
PRESENT
Houston, TX
- Manage and monitor the Executive’s calendar of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation
- Support group of auditors by preparing limited audit steps prior to the auditor’s desk/field work
- Experience in office environment
- U.S. Citizen TS/SCI Basic Skills using Microsoft Office Suite Strong interpersonal skills and demonstrated ability to work with senior level officials Strong writing and Briefing Skills Valid Driver’s License Well-developed skills in generating correspondence or logging incoming documents Basic Problem Solving Skills
- Answering and directing phone calls, emails and other inquiries
- Make and manage CSP information systems, such as email and/or telephone event reminders and
- Uses a variety of word-processing software to type letters, reports & presentation materials
- Maintains established databases, generates reports from such data
Administrative Specialist
01/2011
-
08/2017
San Francisco, CA
- Maintains supervisor's calendar, arranges appointments, meetings & travel itineraries
- Answers telephone inquires, takes & relays messages & greets visitors
- Establishes/maintains departmental filing system
- Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations
- Screens telephone calls/visitors, refers to appropriate staff member
- Lot 2 (user services): is a service integrator to provide end-to-end systems’ integration, manage user accounts, provide user services including public safety functionality
- Strong proficiency with Microsoft Office software tools, specifically Excel, Word, and PowerPoint
- Maintains PSERC’s documents, website, list serves, and event registration pages (Regonline)
Education
Webber International University
2005 - 2010
Bachelor's Degree in Marketing
Professional Skills
- Excellent customer service skills, organizational skills, phone skills, problem-solving skills, people skills, and the ability to thrive in a group environment
- Strong editing and organizational skills required Strong planning, scheduling and problem solving skills
- Strong organizational skills and demonstrated experience in planning, organizing, and working with frequent interruptions and changes in priorities
- Excellent coordination and planning skills, Proven oral and written communication skills
- Demonstrated advanced customer service skills and advanced written/verbal communication skills to interact effectively with all level of
- Exceptional communication skills, written and verbal, interpersonal skills, organizational ability and customer service skills
- Demonstrated advanced customer service skills and advanced written and verbal communication skills to interact effectively with all level of personnel
How to write Administrative Specialist Resume
Administrative Specialist role is responsible for organizational, interpersonal, microsoft, advanced, customer, computer, administrative, software, excel, organization.
To write great resume for administrative specialist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Specialist Resume
The section contact information is important in your administrative specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Specialist Resume
The section work experience is an essential part of your administrative specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative specialist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Specialist resume experience can include:
- Experience in basic mathematics, organizational skills and research skills
- Effective communications skills: written, verbal, and presentation skills
- Have excellent written and verbal communication skills, combined with highly developed interpersonal skills and cultural awareness
- Excellent written and spoken communication skills, including the ability to communicate effectively with non-native speakers of English
- Strong organizational skills, attention to details and ability to prioritize workflow according to shifting work demands
- Excellent oral and written communication skills, including demonstrated competency in preparation of correspondence, written reports, and minute taking
Education on an Administrative Specialist Resume
Make sure to make education a priority on your administrative specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Specialist Resume
When listing skills on your administrative specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative specialist skills:
- Well developed oral and written communication skills and ability to effectively use active listening skills
- Good communication skills necessary to communicate effectively with clients and co-workers using tact and diplomacy
- Demonstrated advanced customer service skills to interact effectively and assist with special projects
- Excellent communication skills with the ability to communicate and interact effectively with faculty, staff, administrators, and students
- Proficient knowledge and skill using computers and software, including Microsoft Office Suite with intermediate (or stronger) Excel skills
- Demonstrate strong organizational, follow-through and time management skills
List of Typical Experience For an Administrative Specialist Resume
1
Experience For Administrative Specialist Resume
- Project management skills to effectively balance multiple priorities
- Demonstrated skills in the MS Office Suite, with emphasis on MS Excel skills
- Thorough knowledge of tasks and responsibilities. Effectively applies skills in accomplishing tasks Influence/People
- Experience with processing vouchers in the My Payment Solution module. Excellent skills to details
- Demonstrate high attention to detail with excellent organization and planning skills
2
Experience For Administrative Specialist Resume
- Strong analytical skills to swiftly evaluate incoming information and materials for prioritization and management
- Strong analytical, organizational, prioritization, and written and oral communication skills
- Strong, effective oral and written communication skills
- Experience in computer skills with specific knowledge in CSM’s such as Symplicity, Salesforce and advanced skill level in MS Office Suite
- Strong, independent prioritization skills
- Basic computer skills and software application skills
- Strong organizational skills as evidenced by previous employment or educational success
3
Experience For Administrative Specialist Resume
- Evidence of effective verbal and written communication and analytical skills
- Demonstrate excellent verbal and customer service skills (discretion, patience, etiquette, professionalism)
- Experience that demonstrates communicating effectively with a wide variety of constituents
- Demonstrated ability to produce high quality written products; excellent oral communication skills
- Strong attention to detail, ability to set and manage deadlines, strong organizational skills, and the ability to multi-task
- Excellent interpersonal and customer service skills with demonstrated ability to positively interact with a variety of people in a diverse work environment
4
Experience For Administrative Specialist Resume
- Excellent time management skills, ability to multi task and prioritize work
- Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy
- Have excellent communication skills (reading, writing, speaking in English)
- Strong writing skills, including correct usage of grammar, spelling, and punctuation
- Strong writing skills, including proper usage of grammar, spelling, and punctuation
- Demonstrated event management skills including managing calendars and coordinating meetings
- Strong writing skills, to include writing formal letters, memos and emails for both internal and external correspondence
5
Experience For Administrative Specialist Resume
- Demonstrated skills in document production, document management, file conversion, copy editing and formatting
- Excellent problem solving/deconfliction skills
- Basic computer skills including SAP, Excel and Outlook or the demonstrated ability to learn new software applications
- Excellent communication skills - verbal and written involving high-level communications with internal and external contacts
- Effective communication skills, including written, oral, and interpersonal with a wide range of constituents
- Evidence of office management, organizational, problem solving, interpersonal, supervisory and oral and written communication skills
6
Experience For Administrative Specialist Resume
- Excellent people skills, providing an extended executive presence to the supported managers and organizations
- Proven ability to use correct math, grammar, and proofreading skills
- Excellent typing skills and telephone and e-mail etiquette
- Strong interpersonal skills with the ability to interact professionally with all levels in the organization
- Demonstrates exceptional customer service and interacts effectively with all, inside and outside of the department
- Demonstrates courteous and professional communication skills
- Strong computer skills (Enterprise Solutions platforms, Microsoft Office programs)
- Demonstrated skills with Microsoft Office products (Excel, Word, and Outlook) document management
- Intermediate computer skills and experience with Microsoft Office Suite, Adobe Acrobat, and the ability to learn new software quickly
7
Experience For Administrative Specialist Resume
- Excellent written/verbal interpersonal skills to interface with medical leaders and faculty at large
- Excellent budget skills and accountability
- High level of organizational skills with the ability to plan for and meet multiple deadlines, follow-up on actions items, and prioritize work assignments
- Intermediate computer software skills and experience with Microsoft Office Suite
- Advanced computer skills and experience with the Microsoft Office Suite
- Experienced supervisory skills
- Excellent skills in Word, Excel, Publisher, Power Point, Outlook
8
Experience For Administrative Specialist Resume
- Internal and external customer service and consultation skills demonstrated by the ability to be collaborative, flexible, and open to input from others
- Self-starter with strong communication, interpersonal and organizational skills, and is highly detail-oriented
- Well organized and possesses excellent time management skills
- Excellent computer, interpersonal, communication, and organizational skills
- Experience in organizational skills and attention to detail
9
Experience For Administrative Specialist Resume
- Demonstrated skill to handle multiple tasks and prioritize work on a daily basis
- Excellent written communication skills and the ability to compose, edit, proofread, design and format documents and publications,
- Excellent written and verbal communication skills with the ability to convey information clearly
- Demonstrated organizational and supervisory skills
- Demonstrated customer service skills - in person and via telephone (discretion, patience, etiquette, professionalism)
- Demonstrated initiative and accountability skills for work product or service of sensitive matters
- Exceptional interpersonal skills and strong customer-service orientation
10
Experience For Administrative Specialist Resume
- Evidence of effective interpersonal communication skill
- Strong analytical, oral and written communication & interpersonal skills
- Outstanding organizational, communication, and writing skills
- Outstanding written communication skills as shown by the applicant’s submitted materials
- Outstanding intercultural communication skills
- Outstanding verbal (telephone) and written communication skills
- Licensing and skills as a Notary Public highly beneficial
List of Typical Skills For an Administrative Specialist Resume
1
Skills For Administrative Specialist Resume
- Strong word processing, database management, and computer skills (Microsoft Suite)with ability to collect and organize data effectively
- Advanced experience compiling, tracking, monitoring, resolving, and reporting complex data and results with advanced organizational skills and experience
- Demonstrated secretarial and administrative experience, with accurate keyboarding, editing, grammar, and proofreading skills
- Demonstrated success applying highest level of secretarial skills.Demonstrated the ability to gain the confidence and cooperation of peers
- Demonstrated organizational and prioritization skills, along with the ability to handle multiple tasks with competing deadlines
- Customer service skills; demonstrated experience working well with associates and various levels of management and customers
2
Skills For Administrative Specialist Resume
- Strong computer experience / skills using Microsoft office suite tools (MS Word, Power Point, Excel), Microsoft Outlook email system
- Strong initiative with excellent interpersonal skills when interfacing with all levels of team members and internal customers
- Strong analytical skills and experience using data to inform decisions
- Good judgment and prioritization skills
- Excellent customer service skills with the demonstrated ability to calmly handle various complaints, problems, and questions
3
Skills For Administrative Specialist Resume
- Excellent computer skills and experience with various software applications such as Word and Excel
- Evidence of work that requires attention to detail and possess strong writing, research, and analytical skills
- Strong computer skills, proficiency in Microsoft Office Suite and experience with or ability to learn Survey Monkey
- Outstanding verbal communication skills as demonstrated in the interview process
- Good problem solving skills, including recognizing gaps and taking ownership of solving them
- Advanced secretarial and administrative experience, including accurate keyboarding, editing, grammar, and proofreading skills
4
Skills For Administrative Specialist Resume
- Possess excellent time management, planning, organization, decision making, problem solving, and leadership skills
- Demonstrated editing and proofreading skills. Ability to juggle multiple tasks and meet demanding deadlines
- Flexibility – Skill in handling multiple priorities simultaneously, to include independently resolving conflicting priorities
- Experience working with multiple tasks and prioritizing in a fast paced environment with rapidly changing priorities and limited supervision
- Secretarial and administrative experience with accurate keyboarding, editing, grammar, and proofreading skills
5
Skills For Administrative Specialist Resume
- Demonstrated problem-solving and decision-making skills necessary to identify and make strategic recommendations for administrative and calendaring problems
- Previous experience communicating and coordinating effectively with internal and external customers
- Experience in using organizational skills and being flexible
- Excellent keyboarding, grammar and proofreading skills
- Problem solving skills and experience in handling critical, confidential, time-sensitive, and emergency situations
- Multi-task with frequent interruptions, working under pressure efficiently and effectively with competing priorities
- Possess excellent keyboarding, grammar, and proofreading skills
- Effective verbal and written communication skills including the ability to write and edit reports, meeting minutes and other documents
6
Skills For Administrative Specialist Resume
- Demonstrated experience providing excellent customer service, including research and resolution to complex issues
- Skillful in communicating effectively in person or in writing
- Demonstrated skills in data entry and database management, including queries, is necessary for scope of work within this role
- Strong customers service skills, required communicating with members, department clients and staff
- Demonstrated success applying highest level of administrative support skills
- Strong organizational and problem solving skills, along with the ability to multi-task
- Very good analytical and problem-solving skills, attention to details
7
Skills For Administrative Specialist Resume
- Creates appropriate work order to complete follow-up work utilizing the most cost effective resource and skillset Reliability
- Good organizational skills and intermediate-level expertise in using MS Word, MS Access, MS Excel, PowerPoint, Outlook, Internet or comparable applications
- Strong interpersonal, conflict resolution and problem solving skills
- Experience in composition and editing skills (digital and print)
- Excellent communication, organizational and computer skills (including the MS Office Suite)
8
Skills For Administrative Specialist Resume
- Multitask effectively, prioritize and balance the workload supporting Supply Chain, Operations, and Mission Assurance functions
- Strong skills in MS Word, Excel, Outlook and calendaring to include the ability to type proficiently and accurately
- Strong organization, coordination, and problem-solving skills
- Good computer skills including use of MS Office software applications (Excel, PowerPoint, Word)
- Excellent communication, organizational, relationship building, and interpersonal skills
9
Skills For Administrative Specialist Resume
- Demonstrates outstanding organizational skills
- Effective listening skills and the ability to deal courteously, professionally and tactfully with the public
- Demonstrated skill at working independently as well as an effective team member
- Entry level experience in compensation support. Ability to interact effectively with all levels of management
- Excellent communication skills, both at the peer and management level
- Strong communication skills and the ability to work well with other departments, faculty, students, and ORNL staff
10
Skills For Administrative Specialist Resume
- Communicate and relate with high level Associates within the hospital and in community. Tact, diplomacy, and good judgment skills are essential
- Strong interpersonal skills and the ability to communicate well with all kinds of audiences
- Demonstrated computer and internet navigation skills, and proficiency with MS Office Suite software programs
- Demonstrated organizational skills, along with the ability to be detail-oriented and to handle multiple assignments concurrently
- Possess strong organizational, interpersonal, analytical, and verbal and written communication skills
- Function effectively with minimal supervision, in order to prioritize and accomplish multiple, time-constrained tasks in a fast-paced and dynamic environment
- Extreme attention to detail and accuracy; strong research and analytical skills
List of Typical Responsibilities For an Administrative Specialist Resume
1
Responsibilities For Administrative Specialist Resume
- Responsible for maintaining executive’s calendar, including scheduling appointments, arranging meetings, monitoring calendar for conflicts. Understand executive’s priorities to assist with organizing calendar independently
- Excellent interpersonal skills and strong written and verbal communications skills
- Personable with good telephone skills. Strong interpersonal and communication skills; self-direction
- Organized individual with strong administrative experience and the ability to work effectively as a member of a team
- Demonstrated advanced computer skills and experience with the Microsoft Office Suite, Entrust, Adobe Acrobat, and the ability to learn new software quickly
- Excellent reading comprehension, reasoning, writing and oral communication skills are required
- Experience coordinating, collaborating, and working effectively with other departments or units within an organization to meet business objectives
- Secretarial and administrative experience, with accurate keyboarding, editing, grammar, and proofreading skills
- Very good communication skills both verbally and in writing, being punctual, self-motivated and independent worker
2
Responsibilities For Administrative Specialist Resume
- Computer competency skills requiring word-processing, spreadsheet, and software knowledge and experience
- Excellent mathematical, problem-solving and interpretive skills
- Experience functioning effectively as a team member as well as independently
- Demonstrated independent decision-making and analytical skills, as well as the ability to anticipate, identify, and resolve problems and issues
- Demonstrated ability to prioritize workload, work under pressure with tight timelines and changing priorities
- Effectively operate a variety of office machines, to include a PC, telephone, copier, fax, etc
- Strong Microsoft Office program skills are essential
- Good Word, Outlook and Powerpoint skills
- Experience in work the requires organizational skills and attention to detail
3
Responsibilities For Administrative Specialist Resume
- Excellent skills in Word, Excel, Publisher, Power Point, and Outlook is required
- Strong interpersonal skills and the ability to work closely with faculty and staff to resolve complex issues
- Experience in planning, monitoring progress, analyzing problems, coordinating activities and establishing priorities
- Advanced knowledge compiling, tracking, monitoring, resolving, and reporting data and results with advanced organizational skills
- Prior experience of maintaining and adhering to inventory controls, working with SAP or equivalent ERP system, and purchasing and receiving activities
- Experience coordinating travel arrangements, event planning, processing time sensitive information and working with multiple priorities and deadlines
4
Responsibilities For Administrative Specialist Resume
- Proven skill in operating and troubleshooting conference type meeting equipment (including telephone and video)
- Experience organizing and managing several projects concurrently, setting priorities, and responding to tight deadlines
- Experience organizing and managing projects, setting priorities, and responding to deadlines
- Skill in dealing tactfully and courteously with staff and the public and in establishing and maintaining effective working relationships
- Experience working in other applicable databases and previous experience managing or coordinating projects
- Experience in using tact and diplomacy and in maintaining effective working relationships
5
Responsibilities For Administrative Specialist Resume
- Experience in using tact and diplomacy and maintaining effective working relationships
- Strong customer service orientation including experience greeting and receiving visitors
- Skilled at handling multiple complex issues, prioritizing and meeting deadlines
- Demonstrated skill in written and oral communications including training and making presentations
- Experience in using tact and diplomacy in maintaining effective working relationships
- Demonstrated experience developing, gathering and analyzing complex statistical data to be used to support strategic goals and initiatives
- Skill in performing with frequent interruptions, as a part of a team, and the ability to respond to changing priorities and deadlines. REQUIRED
- Demonstrated experience working and successfully communicating with a diverse population of staff and customers in person and over the phone
- Experience in managing complex tasks and prioritize competing demands in order to meet deadlines; and
6
Responsibilities For Administrative Specialist Resume
- Experience in coordinating and prioritizing activities, meetings, events and projects
- Experience working under minimal supervision, in a multi-task environment of rapidly changing priorities, deadlines, and frequent interruptions
- Payroll experience and experience using automated timekeeping systems such as BANNER, ADP, PeopleSoft or Kronos
- Basic office skills including data entry, word processing and basic spreadsheets
- Prior experience processing travel and training
- Evidence of tactfulness and diplomacy, and maintaining effective working relationships
7
Responsibilities For Administrative Specialist Resume
- Experience in balancing multiple and shifting priorities
- Possess intermediate to advanced skills working with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook. Familiarity with SharePoint
- Some keyboarding skills and proficiency in a variety of software programs, including MS Word, Excel and Outlook
- Demonstrated skill in following oral and written instructions, and following through on assignments as directed
- Demonstrated experience working with multiple agencies simultaneously to setting up meetings and presentations
- Critical thinking, logic, and reasoning skills
8
Responsibilities For Administrative Specialist Resume
- Experience in prioritizing and handling multiple tasks under tight deadlines
- Skills to apply Excel reporting futures, such as calculations and formatting. Knowledge of Microsoft Word, Outlook, and Internet Explorer
- Evidence of supervising experience and working with students
- Experience in managing multiple high-priority activities requiring considerable coordination and follow-through to meet deadlines and requirements
- Demonstrated skill in working with complex written documents and materials, including editorial oversight, quality assurance, and dissemination
9
Responsibilities For Administrative Specialist Resume
- Experience analyzing and evaluating methods and techniques related to the efficiency and effectiveness of program administrative functions
- Exceptional listening skills and the ability to keep up with evolving business needs through flexibility and rapid integration of new concepts
- Exceptional listening skills and following instruction
- Can demonstrate skill in research and data analysis and reporting, organization, and problem solving
- Possess some skills in reading maps and familiarity with the King County area
10
Responsibilities For Administrative Specialist Resume
- Demonstrated skill in writing and distribution of marketing materials through electronic and social media
- Apply project management skills from beginning to end for Happiness initiatives
- Formal or specialized training in the appropriate technical or specialized skill or 2 or more years of applicable experience
- Prior experience working as an assistant to an Executive Manager
- Prior medical and/or accounting experience
- Demonstrated experience working in a fast paced environment
- Evidence of effectiveness in working with people
- Prior experience working across time zones and companies beneficial
- Exercise problem-solving skills associated with administrative responsibilities
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