Senior Administrative Specialist Resume Sample
Jayce Gerlach
94102 Carter Island,
Los Angeles,
CA
+1 (555) 832 0051
Work Experience
Senior Administrative Specialist
02/2016
-
PRESENT
Houston, TX
- Proficiency in Microsoft including Word, Excel, PowerPoint and Outlook is required
- Experience to include 5 years in support of government project/program activities
- Coordinates site events with corporate or community leaders
- Plans programs that engage and support the community and employees
- Develops and expands relationships with community leaders and media representatives
- Supports community initiatives and represents the organization at events
- Administer the charitable contributions, grants and volunteer programs
- Supports Site Leader objectives and activities through scheduling, brainstorming, surveying, and tracking key Louisiana Operation’s Site metrics
Senior Administrative Specialist
08/2013
-
12/2015
Phoenix, AZ
- Demonstrated proficiency managing and delivering exceptional guidance related to consistent people leadership
- Microsoft Office Suite (Word, Excel, PowerPoint, and Visio) proficient
- PeopleSoft Proficient, SABA, and Kronos ( time tool)
- Olin does not provide any form or sponsorship to applicants not authorized to work in the US
- Proactively supports the Site Leader’s objectives and activities through scheduling, brainstorming, surveying, and tracking key Louisiana Operation’s Site metrics
- Plans programs and site events that engage and support the community, its leaders, and Olin employees
- Administers the charitable contributions, grants and volunteer programs
Education
University of Phoenix in Walker - West Michigan Campus
2007 - 2012
Bachelor's Degree in Administration
Professional Skills
- Strong organizational and interpersonal skills; ability to work independently as well as part of a team. Excellent communication skills
- Strong administrative experience, including excellent verbal and written communication skills
- Detail-oriented with strong organizational skills and a proven ability to prioritize and work independently to complete quality work on a timely basis
- Strong organizational and analytical skills for executing projects and procedures, with the ability to multi-task and prioritize tasks
- Excellent judgment as well as the ability to work with confidential documents and information and excellent follow-up skills
- Strong organizational and analytical skills and solid understanding of operational procedures and processes
- Excellent grammar, written and oral communications skills
How to write Senior Administrative Specialist Resume
Senior Administrative Specialist role is responsible for interpersonal, organizational, administrative, communications, software, travel, powerpoint, word, analytical, organized.
To write great resume for senior administrative specialist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Administrative Specialist Resume
The section contact information is important in your senior administrative specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Administrative Specialist Resume
The section work experience is an essential part of your senior administrative specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior administrative specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior administrative specialist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Administrative Specialist resume experience can include:
- Effectively handles a wide variety of telephone calls, mail, visitors and appointments to effectively manage the time of the General Manager
- Be detail oriented, ability to be organized and strong analytical skills
- Excellent verbal and superior writing and report presentation skills
- Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic applied business math are required
- Professional demeanor with strong people skills
- Coaching others in building administrative skills
Education on a Senior Administrative Specialist Resume
Make sure to make education a priority on your senior administrative specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior administrative specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Administrative Specialist Resume
When listing skills on your senior administrative specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior administrative specialist skills:
- Demonstrated strong written and verbal communication skills with the ability to communicate effectively with team members
- Demonstrated interpersonal skills along with the ability to effectively interact with a diverse group of students, faculty and staff
- Strong verbal and written communications skills along with the ability to effectively interact with a diverse group
- Strong verbal and written communications skills, knowledge of grammar and punctuation rules, and ability to edit important documents
- Effective interpersonal skills with the ability to learn all facets of the administrative functions
- Previous client services experience; prior client services work experience in the financial services is a decisive asset
List of Typical Experience For a Senior Administrative Specialist Resume
1
Experience For Senior Administrative Specialist Resume
- Effectively communicate with all levels of Bank personnel and clients
- Prior work related experience
- Intermediate to advanced skills in MS Office (Word, Excel, PowerPoint)
- Demonstrated knowledge and experience with Maximo or other work management software
- Collaborate effectively across organizations and with all levels of employees
- Strong SharePoint experience with the ability to maintain the SharePoint Site for the Region
- Strong experience and knowledge of standard office software and presentation tools such as power point, word excel, e-mail, spreadsheet, Internet Browser
- Effectively interface with multiple people across a department, e.g. managers, supervisors, employees
- Eight (8) or more years of prior equivalent work related experience
2
Experience For Senior Administrative Specialist Resume
- At least five years’ experience in administrative experience
- Collaborate effectively and strategically with customers, business partners and peers throughout the enterprise
- Experience working with computers and using software applications including Word and Excel
- Experience in organizing records and communicating successfully with all types of people
- Experience in working on and completing multiple projects simultaneously
- Experience reviewing National Crime Information Center (NCIC) and Kansas Criminal History records and entries
- Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings
3
Experience For Senior Administrative Specialist Resume
- Responsible for procurement activities related to goods, services, and/or equipment as needed
- Experience supporting a VP-level fast paced executive
- Experience with Banner or similar ERP system
- Use initiative and sound judgment to make good decisions
- Demonstrated ability to proofread, edit and compose correspondence
- Quickly understand and prioritize support for leadership executives and other senior department leadership
- Demonstrated ability to develop and maintain SharePoint workflows
- Experience to include 3 years in support of government project/program activities
- Excellent attention to detail, highly organized and able to handle multiple tasks simultaneously
4
Experience For Senior Administrative Specialist Resume
- Experience to include 1-2 years in support of government project/program activities
- Experience in executive coordination roles
- Demonstrated knowledge of Maximo, time entry and Duke Energy’s expense systems
- Eight (8) or more years of related work experience
- Experience with Banner systems
- Experience with computer and information science academic programs
- Experience in Admin 3+ years
5
Experience For Senior Administrative Specialist Resume
- Work related experience
- 5 years of relevant administrative experience in DoD programs
- Experience as a Timekeeper
- Experience with administration, specially, in charge of the large-scale activity with team
- Communications and administrative experience
- Working knowledge of automated processing systems for procurement, billing, and budgeting
- Providing support for accounting and expense reporting as needed
6
Experience For Senior Administrative Specialist Resume
- Handling mail, faxes, shipping, and other department requirements
- Working knowledge of ONESolution, the UGA Foundation’s financial database
- Working knowledge of “GAIL” CRM donor database
- Responsible for arranging business travel, coordinating meeting arrangements and providing meeting support, catering, and tracking expenses
- Work independently on special projects by organizing, researching and coordinating information and requirements; planning, arranging, and meeting schedules
- Responsible for arranging business travel, coordinating meeting arrangements, tracking expenses and time entry
- Assist with verification of all sales orders, deal sheets, and sensor contracts by checking any and all pricing and promotion usage details
7
Experience For Senior Administrative Specialist Resume
- Facilitate communication related to order shipment between Masimo International and import agent, including all matters relating to customs clearance
- Manage and maintain executives’ calendars and schedules – including anticipating potential meetings slips and manage all changes
- Ensure appropriate meeting preparations are made (coordination of call in number, meeting materials, etc.) for both internal and external meetings
- Maintain hard copy T&As with approving signatures and supporting documents
- Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development
8
Experience For Senior Administrative Specialist Resume
- Records and distributes meeting minutes. Provides follow up on action items identified during meetings
- Focal point for communications for EMEA RAS, to include proof reading and writing announcements
- Assist with Salesforce entries, leveraging Salesforce to put together client meeting calendar for PM
- Support hiring – acting as bridge between recruiters and candidates for on-site interviews
- Conducts analysis and research to address invoicing questions
- Coordinates meeting room availability and lunch as necessary
- Pulse Area Sales Managers (monthly) and provide assistance in meeting coordination for the area
- Creates and maintains confidential personnel files, and ensures information is kept according to Dow’s Records Management policies
9
Experience For Senior Administrative Specialist Resume
- Maintains the Delegation of Authority (DOA) System to ensure spending limits are assigned appropriately
- Prolonged sitting at desk/computer
- Assist in compiling weekly leadership status reports
- Coordinates and implements approved changes in policies and procedures affecting warehouse
- Assist in event planning for employee celebrations/meetings at the distribution center
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
- Event planning administration and support for conferences /meetings within the UK & Europe
- Prepare/Review/Approve expense reports through internal expense reporting systems
10
Experience For Senior Administrative Specialist Resume
- Support Direct Sales Team with high level new and existing executive customers
- Make note of critical actions in weekly staff meeting and track updates from responsible parties for follow-ups meetings
- Prepare and edit reports and presentations using Microsoft Office software; organize and maintain electronic and hard copy files
- Proactively initiates communications verbally and in writing across department and on behalf of the leader/organization
- Greets and directs all visitors, as appropriate, concerning activities and operations of department/ division
- Ambitious with a can-do attitude that takes pride in exceeding customer expectations
- Ensures that delegated tasks are coordinated by serving as a point person, information source and administrator
- Thrive in chaotic and challenging environments
- The ability to function professionally in a fast-paced environment with high demands, while managing multiple concurrent projects and deadlines
List of Typical Skills For a Senior Administrative Specialist Resume
1
Skills For Senior Administrative Specialist Resume
- Excellent verbal, written and interpersonal communication skills required to communicate effectively with all levels of colleagues and clients
- Strong teamwork and communication skills, efficient and well organized with excellent attention to detail and ability to manage high peaks in workload
- Strong presentation, collaborative and interpersonal skills, along with the ability to deal with all levels of administration
- Strong organizations skills and ability to manage multiple projects
- Proficient computer based skills including database, spreadsheet, word processing and presentations
- Proven experience creating PowerPoint
- Advanced skills in MS Office and banking applications
- Work effectively and collaboratively as part of a job share, sharing administrative responsibilities as part of a team of two receptionists
- Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party
2
Skills For Senior Administrative Specialist Resume
- Establish relationships and work effectively with all levels of the organization
- Communicate effectively with persons from a wide range of educational backgrounds, positions, and professions
- Communicate and work effectively with all levels of management
- Demonstrated expertise in answering a multi-line telephone and properly transferring calls
- Experience working with Microsoft Office products, including Excel, Word, PowerPoint and Outlook
- Experience working with Microsoft Office products, including Project, Excel, Word, and Outlook
- Previous experience working in a fast moving client focused sales environment
- Sorts, screens, and distributes incoming and outgoing mail; prepares photocopies, and operates a variety of office equipment
3
Skills For Senior Administrative Specialist Resume
- Completes tasks in resourceful and effective ways. Serves as a specialist in own field, identifying and selecting the best solution from different alternatives
- Experience with course scheduling and space management (R25)
- Five or more years of administrative support experience of increasing variety and complexity with a demonstration of work leadership
- Experience with Microsoft Office suite applications, including Word, Outlook, Excel, PowerPoint, and SharePoint
- Communicate in a clear, concise and effective manner, both in writing and verbally
- Power Plant or similar manufacturing experience
- Experience with complex project coordination involving multiple parties
- Experience working in an office or production environment
- Experience working with SharePoint, Adobe, Skype for Business, Microsoft Visio
4
Skills For Senior Administrative Specialist Resume
- Experience handling invoices through CAPS
- Strong knowledge in accounting, laws, regulations and market practice for commercial products
- Experience preparing management plans and/or reports
- Experience working with Maximo, MyTime, and CAPS
- Experience working in an Air Force office environment i.e. familiarity with related Air Force systems, forms, procedures, regulations, and processes
- The ability to handle shifting priorities
- Direct work experience in a complex C-Suite environment supporting a VP, Corporate VP or Executive VP
- Previous experience in an office setting as a Receptionist or Administrative professional
5
Skills For Senior Administrative Specialist Resume
- Adaptability and ability to multitask and prioritize daily activities
- Adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
- Experience with 4 years as primary support of Executives, primarily with High Tech
- Own the CVP Executive calendar; prioritize appointments as necessary; coordinate major offsite meetings and executive travel
- Take initiative within a strong team-oriented environment
- Planning, organizing and coordinating administrative activities, ordering office supplies, maintaining supply logs
- Meeting facilitation Includes room reservation, resource management (e.g. flip charts, markers, projector cables, etc.), refreshments and catering
- Staying up to date on all EH&S systems and working with team to update data
6
Skills For Senior Administrative Specialist Resume
- Completing and taking ownership of all other tasks and projects as assigned
- Working knowledge of the Defense Civilian Pay System (DCPS)
- Working knowledge of Plant View
- Preparing various instructions, reports
- Ensuring that designated and/or outlined daily, weekly and/or monthly assignments are completed per the USCIS Office head or designee
- Answering phones and queries from clients
- Covering other reception areas as needed
7
Skills For Senior Administrative Specialist Resume
- Organizing the reception area as well as various collaborative areas
- Outstanding thoroughness, attention to detail, and accuracy in work product
- Coaching and motivation
- Working with managers to assist inventory control, HR responsibilities, reporting, and filing
- Assisting Director’s Leadership team with various tasks to include
- Organizing, creating, and maintaining other data management systems (SharePoint and File Share)
8
Skills For Senior Administrative Specialist Resume
- Managing projects in areas of responsibility
- Providing backup support to the Operations Office Professionals as needed
- Processing all work order requests for office/conference room repair
- Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses and time entry
- Responsible for arranging business travel, coordinating business meals and meeting arrangements, and tracking expenses
- Recognized as having a full administrative knowledge base and has accountability for taking action, following through and recommending change when needed
- On-boarding of new hires –induction, organising equipment, ensuring IT accounts are set up and active, organising work space etc
- Performed work dealing with or acting as the Unit Training Manager
- Assist with the creation and distribution of Portfolio Review Books, including printing and binding of books
9
Skills For Senior Administrative Specialist Resume
- Plan and coordinate a variety of meetings including scheduling, conference room reservations, teleconference/WebEx set-up and associated meeting logistics
- Interacts with customers and staff by answering incoming calls and addressing requests
- Team Player, interested in interacting and working with others
- Performed work dealing with or acting as the Resource (Personnel) Manager
- Performed work dealing with or acting as the assistant Cybersecurity/Information Assurance Officer
10
Skills For Senior Administrative Specialist Resume
- Prepare memorandums outlining and explaining administrative procedures and policies
- Act as point person for managing and communicating attendee response
- Provides administrative support to the leader (phone, calendar, announcements, travel arrangements, meeting scheduling, etc)
- Schedule internal moves; event planning and catering coordination
- On and offsite meeting and event planning
- Weekends, early morning and late evening work is periodically required
List of Typical Responsibilities For a Senior Administrative Specialist Resume
1
Responsibilities For Senior Administrative Specialist Resume
- Previous experience supporting Sales executive(s) strongly desired
- Demonstrated ability to organize and prioritize work in order to meet deadlines
- Communicate clearly and effectively with coworkers both in written and verbal
- Experience preparing graphical and narrative presentations
- Experience in an administrative position required
- Previous experience in an administrative function
- Operate general office procedures, systems and equipment
- Fluent Microsoft Office experience required in MSWord and Excel
- Completing site requirements, including compliance and other training for position, as required
2
Responsibilities For Senior Administrative Specialist Resume
- Attending meetings, as needed, to keep minutes, action items, and assisting with the facilitation of the overall meeting process
- Processing paperwork for Dow guest/visitors – including setting up guest wireless accounts
- Handling highly confidential information regarding business, personnel and customer/supplier relationships
- Supporting department's personnel procedures and policies and entering payroll information
- Working knowledge of UGA policies and procedures and/ or UGA Foundation policies and procedures
3
Responsibilities For Senior Administrative Specialist Resume
- Handle coordination of System Analysis and Program Development (SAP) requests, ensure proper invoice routing and tracking
- Responsible for maintaining EH&S systems and ensuring compliance
- Knowledge of a university research environment, and policies & procedures related to purchasing, accounts payable, travel, financial reporting, and personnel
- Provide administrative support to top executives in a fast paced aerospace manufacturing environment
- Coordinates and prepares mailings, customer follow-up and documenting of all activities related to customer mailings
- SAP Purchase requisitioner, responsibility for making sure invoices are paid on time
- Receives screens and directs incoming calls, visitors, mail and e-mail
- Assist with service delivery processes and provide outstanding client service
4
Responsibilities For Senior Administrative Specialist Resume
- Assist the Portfolio Management and Fixed Income teams in solving client and advisor issues as it relates to operational and logistical inquires
- Set up client and team meetings, reserve and set up conference rooms and video meetings, order catering
- Independent judgment in decision making
- Overtime is minimal, possible during peak periods
- General working knowledge of all office equipment: copiers, mail systems, telephone systems, etc
5
Responsibilities For Senior Administrative Specialist Resume
- Agility and dynamism are essential in a growing international company
- Familiar with finance and budgeting procedures
- Performed work dealing with System Access Form DD2875
- Flexible and ability to multitask in a quickly changing environment
- Month end entries and balancing for Reagents, By-Products, Fuel Oil, and Coal
- Manage Station Badges and Parking Passes
- Monitor a budget and grant funding
6
Responsibilities For Senior Administrative Specialist Resume
- Site administration, organise employee/office events (end of quarter drinks, Christmas event, etc.) and charity events (biggest morning tea etc.)
- Local contact for visiting senior executives and prepare comprehensive visit schedules
- Comprehensive understanding of department and/or company policies, processes, and procedures
- To be responsible for the enterprise actives, such as annual party/outing/family day/celebration etc
- Proficient with Windows operating system and MS Office Suite. Strength in Outlook, Word, Excel and Power Point
- Proficiency in computer applications including Microsoft Office Suite
- Prolong sitting at desk/computer
7
Responsibilities For Senior Administrative Specialist Resume
- Manage calendars, SharePoint site, travel, and other scheduling related tasks for the Lieutenant Colonel
- Plan and support events and meetings including preparation of agendas, minutes, action item trackers, and briefings
- Maintain/update/disseminate to WLN division and section supervisors monthly WLNC branch recall rosters, seating charts, and emergency action binders
- Arrange for outgoing mail and package pick-up
- Comfort with working on numerous items at one time
- Current or the ability to obtain and maintain a Secret-level government security clearance
8
Responsibilities For Senior Administrative Specialist Resume
- Current or the ability to obtain and maintain DHS suitability
- Direct preparation of records such as agenda, notices, minutes and resolutions for meetings and materials needed for presentations
- Detailed travel management of both domestic and international travel. Ability to calmly handle frequent last-minute changes and anticipate problems that could arise. Knowledge of Dow’s geographies is essential
- Position is located at an operating center
- Facilitate communication related to PO processing between distributor and import agent, including ensuring that distributor remit payment promptly to import agent on order placement as well as order release
- Customer service support for Facilities Department, including
- Help monitor, track and log distributor inventory levels at quarter-end and sensor contract fulfillment at month-end
- Support documentation needs for new distributor and new importer applications
- Place all evaluation request orders and personal inventory orders for field personnel
9
Responsibilities For Senior Administrative Specialist Resume
- Other daily administration task assigned by other team members
- Meticulously maintain and manage the Sr. Executive’s calendar and files
- Create neat and accurate correspondence, forms, reports, spreadsheets, presentations, etc. from notes or handwritten copy and maintain all related files
- Manage executive conference room schedules
- Schedule meetings, track action items and coordinate technical reviews
- Screen and initiate phone calls
- Coordinate travel arrangements (both Domestic and International) and process expense reports
- File and retrieve corporate documents, records and reports
10
Responsibilities For Senior Administrative Specialist Resume
- Compose responses to routine inquiries
- Maintain department metric status and visual boards
- Interact in a positive way with other staff members and be a leader, role model and team player with the administrative team
- Work routine jobs with limited supervision
- Be proactive and meet deadlines
- Acts as a resource to staff in the distribution center
- Serve as the principle administrative resource within assigned team. Interfaces with colleagues throughout the bank, and assists others by providing information and assistance, as appropriate
- All City National services are to be provided ethically and with integrity in a manner that is consistent with the client-first culture and values embodied in City National's PRIDE statement
- Lead team meetings; organize agenda, prepare materials, and present updates. Seek and document team feedback. Take initial steps in offering assistance and support with team members on short and long term team projects or immediate assignments
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