Administrative Assistant, Senior Resume Sample
Jayce Lindgren
19281 Otis Well,
Houston,
TX
+1 (555) 734 6469
Work Experience
Administrative Assistant Senior
09/2016
-
PRESENT
Philadelphia, PA
- Experience utilizing office technical tools, including office scanners, printers, labeling machines and copiers
- Demonstrates a working knowledge of the technical tools required within assigned responsibilities
- Take direction, follow procedures, and ask appropriate questions
- Assists Trust Officers with administration of trust accounts by serving as liaison between Administrators and the client and responding to requests and needs of client within the guidelines of the department and the trust instrument
- Prepares various transaction tickets (deposits - disbursements - asset receipts/deliveries), maintains account data, and completes the set-up and closing of accounts
- Locates and/or assembles documents, tax data, and other information for clients, attorneys, and accountants as needed
- Supports and contributes to new business development efforts in the bank through client contact and referrals
Administrative Assistant, Senior
07/2013
-
06/2016
Houston, TX
- Event Planning
- Casebooks and Annual Reviews
- Fully support 6 – 8 leaders’ priorities to completion
- Represent the division or department on department or institutional task forces and committees as needed
- Maintain all confidential records and files relating to department
- Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements for assigned faculty
- Assist with support for regular division functions (for example, but not limited to: Tumor Board, Resident Teaching Lectures/Evaluations, Journal Club, business meetings). Communicate faculty members’ instructions or wishes to individuals in the department or to staff in administrative departments as requested
- Act as backup for fellow AA’s
Administrative Assistant Senior Specialist
08/2010
-
05/2013
San Francisco, CA
- Manage calendars, coordinate meetings and travel itineraries, and prepare pertinent agendas or materials
- Assist in preparation and submission of grant applications
- Answer telephone calls, greet visitors and resolve complex inquiries. Maintain central calendar for Education Offices
- Create and/or distribute confidential Resident evaluations in pdf. format
- Assist the Residency program director in reference letters regarding resident subspecialty training
- Use complex functions of a variety of computer applications and software packages (i.e. creating spreadsheets with formulas, developing macros and templates, creating databases). Acquire advanced knowledge of department specific software programs (e.g. New Innovations, MedScheduler, ERAS). Maintain programs and troubleshoot problems as needed
- Assist with medical student interviews for Residency slots. Could include ERAS database management, scheduling, creating/distributing/collating/collecting interviewee data and interview scores, overseeing accommodations/catering
Education
University of Oregon
2006 - 2010
School's Degree in Professionalism
Professional Skills
- Strong facilitative interpersonal skills and excellent problem-solving skills
- Possesses strong interpersonal & teambuilding skills, including good listening skills
- Superior verbal and written communication skills, including strong proofreading skills
- Two (2) years of administrative/executive assistant experience, accounting experience, and excellent typing skills
- Demonstrated excellent organizational and multi-tasking skills with attention to detail, timelines and prioritization
- Strong organizational skills with attention to detail, planning and follow-up skills necessary
- Strong administrative skillset and MS Office software skills
How to write Administrative Assistant, Senior Resume
Administrative Assistant, Senior role is responsible for interpersonal, organizational, microsoft, advanced, computer, customer, organization, software, word, excel.
To write great resume for administrative assistant, senior job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Assistant, Senior Resume
The section contact information is important in your administrative assistant, senior resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Assistant, Senior Resume
The section work experience is an essential part of your administrative assistant, senior resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative assistant, senior responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative assistant, senior position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Assistant, Senior resume experience can include:
- Coordinate calendar of events, appointments, meetings, and travel itineraries and related arrangements. Take principle lead in Visiting Professor scheduling/coordination. Maintain lecture/conference database and ensure that automated reminders are entered and deployed
- Coordinate meetings for Clinical Competency Committee (CCC) and maintain minutes. Maintain database of resident status, document rotations, requirements and progress. Maintain regular correspondence with stakeholders
- Excellent time management skills and the ability to prioritize multiple, often conflicting demands
- Excellent organization skills, ability to multi‐task, and very strong attention to detail
- Proven experience applying critical thinking to tasks and calendar prioritization
- Excellent communication (both verbal and written) skills, including professional grammar necessary
Education on an Administrative Assistant, Senior Resume
Make sure to make education a priority on your administrative assistant, senior resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative assistant, senior experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Assistant, Senior Resume
When listing skills on your administrative assistant, senior resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative assistant, senior skills:
- Proven experience working with multiple stakeholders at all levels with demonstrated exceptional interpersonal skills
- Possess strong technical skills and the ability to use desktop software effectively including Microsoft Word and Excel
- Strong technical skills and teamwork skills
- Demonstrated collaboration skills and interpersonal skills
- Excellent writing skills, with demonstrated ability to communicate clearly, accurately and professionally
- Strong time management, organizational and multitasking skills; ability to prioritize and manage multiple projects and deadlines
List of Typical Experience For an Administrative Assistant, Senior Resume
1
Experience For Administrative Assistant Senior Resume
- Excellent verbal/written communication skills. Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner
- Strong organizational skills with ability to independently prioritize and manage multiple projects simultaneously and with accuracy
- Excellent customer service skills and complaint resolution experience
- Excellent communication/customer service skills (phone, email, in person)
- Experience and enthusiasm to take initiative and learn new skills
- Demonstrated excellent follow-through on assigned tasks, with proven ability to meet deadlines
- Proven ability to work effectively with all levels of employee and leadership, as well as customers
- Documented excellent verbal, written and interpersonal skills
2
Experience For Administrative Assistant, Senior Specialist Resume
- Effective communications skills (verbal, written and presentation)
- Efficient, organized, and good time management skills
- Excellent organizational skills required to coordinate and organize a variety of complex projects simultaneously
- Demonstrated ability to provide exceptional customer service skills at all times
- Strong interpersonal, customer service and team skills are necessary
- Prioritizes tasks effectively and communicates tasks status regularly to leaders and staff members
- Excellent interpersonal skills, to include the ability to work on multi-functional teams
3
Experience For Administrative Assistant Senior Assoc Resume
- Experience in functional or direct supervision of staff and the skills to motivate and engage staff that supports the organization
- Effectively manages and prioritizes multiple assignments and deadlines
- Strong knowledge of Microsoft Office skills, specifically Word and Excel
- Skills in using standard office software, e.g. Word, Excel, PowerPoint
- Change management and problem solving skills
- Proven experience utilizing internet resources
- Advanced skills in MS Office, including Word, Excel, and PowerPoint
4
Experience For Administrative Assistant Senior Specialist Resume
- Prior experience supporting executive level leaders
- Knowledge of Access Databases and advanced skills in Excel Pivot table reporting
- Demonstrated ability to work independently and regularly exercise judgement in setting priorities
- Communication skills including ability to interface with leaders and peers at all levels in the organization
- Exercise sound judgement, superior organizational and multitasking skills, resourceful, flexible and self-motivated
- Demonstrated experience dealing with confidential and proprietary information
5
Experience For Administrative Assistant, Senior Loans Resume
- Interpersonal skills in dealing with guests and team members
- Proven ability to set priorities, solve problems, take initiative and be resourceful under tight and multiple deadlines
- Strong analytical ability to gather and summarize information, solve administrative problems, and prioritize assignments, as well as track projects
- Effective communications skill
- Effectively manage the faculty’s daily electronic calendar; anticipate and resolve conflicts and deadlines
- Proficient computer skills and an advanced level of proficiency with Microsoft Office Suite of applications (especially PowerPoint and Excel)
6
Experience For Bwpo Administrative Assistant Senior Resume
- Effectively identify and analyze trends and communicate to business manager and managers
- Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors
- Administrative experience, or any combination of education and experience, which would provide an equivalent background
- Able to effectively work with a diverse group of individuals to provide exceptional customer service
- Able to effectively work in a team environment, as well as with a diverse group of individuals to provide exceptional customer service
- Deal with interruptions and organize work to effectively return to task
- Thorough knowledge of and demonstrated skill in personnel management processes to supervise staff members
- Effectively interact with all levels of personnel with a professional and friendly manner at all times
- Prior work experience in a similar position desirable
7
Experience For Administrative Assistant / Senior Resume
- Anticipate and solve problems proactively and effectively
- Experience in a progressively responsible secretarial, clerical or administrative role and supervisory/management experience required
- Advanced technical computer skills with Microsoft Office suite, PowerPoint, Excel, and Word as well as knowledgeable with internet
- Advanced Microsoft Office skills - specifically in PowerPoint
- Advanced computer/software/internet research skills
8
Experience For Administrative Assistant Senior Administrative Assistant Resume
- Demonstrable professional communication skills
- Advanced skills in Excel such as the ability to create and manipulate pivot tables
- Effectively communicate both verbally and written with diverse audiences
- Multi-tasks independently and effectively in a fast-paced, dynamic work environment
- Effectively interact with a variety of personalities & position levels
- Support agency wide events by volunteering your time, talents and skills
- Intermediate computer skills; familiarity with MS Office
- Considerable customer service experience and demonstrated knowledge in appropriately handling confidential and sensitive information
- Meeting scheduling experience
9
Experience For Administrative Assistant, Senior Resume
- Balancing workload priorities with short deadlines
- Accounting and Office Management experience
- Experience using purchasing systems including the material ordering process
- Experience with reconciling statements and preparing expense reports, coordinating travel arrangements, and preparing itineraries
- Handles emergencies in a calm and collected manner while remaining efficient and effective during the resolution of the emergency
- Skill in communicating and interacting with customers, supervisors and other staff members
- ) Work in a lead capacity, usually directing the work of others, providing instruction and guidance to lesser experienced employees
10
Experience For Administrative Assistant Senior Resume
- Obtain insurance prior authorizations relating to testing
- Experience creating purchase orders and processing invoices
- Experience in office space management in order to ensure sufficient seating for program in excess of 100 employees with multiple moves occurring each month
- Previous experience working in finance and accounting role
- Previous experience coordinating working lunches, large meetings and employee events
- High functioning experience with meeting coordination
- Experience coordinating and assisting with Customer VIP visits
- Experience arranging and booking travel
List of Typical Skills For an Administrative Assistant, Senior Resume
1
Skills For Administrative Assistant Senior Resume
- Strong organizational and communication skills; strong interpersonal skills and the ability to interact well with diverse personalities; detail-oriented
- Strong organizational skills as evidenced by ability to prioritize and hande multiple projects
- Demonstrated effective organizational and problem solving skills
- Excellent project management skills, with proven ability to handle multi-tactic projects across department
- Strong judgment and discretionary skills; demonstrated ability to handle sensitive and confidential information appropriately
- Strong written communication skills and excellent grammar
- Excellent organizational skills Ability to juggle multiple priorities
- Operate under pressure and maintain strong interpersonal skills
- Excellent prioritization and organization skills, as well as a professional demeanor
2
Skills For Administrative Assistant, Senior Specialist Resume
- Demonstrates strong verbal & written communication skills
- Exhibits strong organizational, analytical, prioritization, time management & calendar management skills
- Demonstrated proficiency in Microsoft Office as evidenced by examples beyond entry level skills
- Excellent verbal, written and interpersonal skills. Demonstrated ability to compose and produce professional correspondence
- Excellent computing skills and experienced PC and Mac user
- Excellent communication skills including grammar, spelling, enunciation, organization of thought
- Strong grammatical skills for proofreading and editing written reports and other correspondence
3
Skills For Administrative Assistant Senior Assoc Resume
- Strong decision making & problem solving skills
- Strong formatting and editing skills
- Superb organizational skills; advanced language talent (spelling, grammar, etc.); excellent personnel management ability, and superior typing dexterity
- Excellent organizational and multitasking skills including attention to detail
- Strong technology skills, including Excel, Word, Powerpoint, automated accounting software and business intelligence cubes
4
Skills For Administrative Assistant Senior Specialist Resume
- Strong written interpersonal skills, including word usage, spelling, punctuation, and grammar
- Strong anticipation and forward thinking skills
- Excellent PC skills, including Google Docs, Sheets, and Slides, e-mail, Internet search engines, etc
- Strong client interaction skills focusing on customer service
- Strong interpersonal, verbal, and writing skills
- Highly skilled at creating presentations, with some basic skills in layout and graphic design
- Demonstrably strong critical thinking and organizational skills, and the ability to function independently
- Excellent interpersonal, customer service and problem-solving skills
- Demonstrated skill with Microsoft Office software and experience working with website management tools and customer relationship management systems
5
Skills For Administrative Assistant, Senior Loans Resume
- Strong communication skills with sound knowledge of grammar and punctuation
- Effectively prioritize assignments, manage time, work independently and solve conflicts/problems
- Strong interpersonal skills with the ability to work with people at all levels of an organization
- Strong communication skills both written and verbal with diverse audiences
- Advanced/Expert level Outlook proficiency and strong MS Office skills (Word, Excel, PowerPoint)
6
Skills For Bwpo Administrative Assistant Senior Resume
- Technology – Demonstrate Proficient computer skills in Microsoft SharePoint content management and access control, Outlook, Word, Excel, and PowerPoint
- Multitask and prioritize daily workload; High level verbal and written communications skills
- Strong Excel skills with use of formulas
- Excellent interpersonal, verbal, and written skills. The ability to draft detailed correspondence to component suppliers throughout the world
- Demonstrated excellence in written and spoken communication skills
- Strong interpersonal skills and ability to successfully work with all levels of staff
7
Skills For Administrative Assistant / Senior Resume
- Professional demeanor & excellent communication skills required
- Technology - Demonstrate proficient computer skills in Microsoft Word, Excel, Outlook, and PowerPoint
- Demonstrates intermediate proofreading and editing skills
- Demonstrated ability to understand and work effectively with different functional areas within the Company
- Strong verbal and written communication skills. The ability to listen critically and interact with individuals at all levels of the organization
8
Skills For Administrative Assistant Senior Administrative Assistant Resume
- Excellent computer, verbal and interpersonal skills
- Demonstrated interpersonal skills and the ability to build successful relationships with a wide variety of people at all levels
- Strong interpersonal skills; displays a positive team attitude and willingness to assist others when necessary
- Demonstrates good judgment in the prioritization of work
- Outstanding oral and written communication skills, including the ability to comfortably communicate with senior leadership and client personnel
- Outstanding customer service, interpersonal and communication skills are essential
- Calendar/scheduling, including exercising judgment on setting priorities for the effective use of time
- Prior experience recording/scribing minutes, developing fliers and other resource materials
- Work collaboratively and effectively with in a large team setting consistently demonstrating flexibility and commitment to embracing change
9
Skills For Administrative Assistant, Senior Resume
- Demonstrated ability to manage multiple tasks simultaneously and quickly adjusting to changing priorities
- Demonstrated flexibility and adaptability to change, as evidenced by responding positively to change and transitioning seamlessly from one project to the next
- Prior experience working in human resources and/or providing HR support
- Advanced computer skills, particularly using Microsoft Office software as well as other databases, e-mail and electronic calendaring systems
- Proven experience thriving in fast-paced growing organization
10
Skills For Administrative Assistant Senior Resume
- Screens and prioritizes phone calls, e-mails and meeting requests according to the level of priority
- Experience, including experience supporting vice president-level
- 70 wpm typing, spelling and grammar skills required
- Prior experience with domestic and international travel booking and expense management systems
- Demonstrated ability to manage multiple tasks simultaneously and quickly adjust to changing priorities
- Prior experience responding to change quickly and professionally
List of Typical Responsibilities For an Administrative Assistant, Senior Resume
1
Responsibilities For Administrative Assistant Senior Resume
- Strong organizational and prioritizing skills to efficiently handle a variety of daily tasks while maintaining flexibility to meet shifting priorities
- Excellent computer skills with a strong knowledge of Microsoft Office products and Google applications
- Good problem assessment and problem solving skills
- Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management
- Sustained effective multi-tasking in a fast-paced and dynamic environment with continual conflicting priorities
- Prior experience with Enterprise Resource Planning (ERP) systems such as SAP or Oracle
- Position requires extensive organizational skills and the ability to handle numerous tasks simultaneously with interruption
2
Responsibilities For Administrative Assistant, Senior Specialist Resume
- Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
- Experience as an administrative assistant. Shown ability to prioritize, meet deadlines and produce detailed and accurate work
- Work effectively with diverse work styles and with individuals from diverse backgrounds
- Work independently and as part of a team, to effectively resolve problems, and to maintain a professional demeanor at all times
- Prior experience in an administrative assistant role supporting two or more team members with general administrative needs
- Impeccable attention to detail and critical thinking skills
3
Responsibilities For Administrative Assistant Senior Assoc Resume
- Intermediate to Advanced Microsoft Office 2016 skills essential, especially PowerPoint
- Strong analytical ability is required in order to gather and summarize information, solve administrative problems, and prioritize assignments
- Experience providing event support, managing email, scheduling, calendars, and meeting coordination
- Work in a dynamic environment by organizing and prioritizing work and managing multiple tasks simultaneously, while supporting several professionals
- Experience with coordinating meeting and training classes
- Provide excellent customer service by answering phones, coordinating deliveries and provide assistance to employees, customers and vendors
- Good working knowledge of office technology including Outlook, PowerPoint, Word, Excel, MS Project and Visio
4
Responsibilities For Administrative Assistant Senior Specialist Resume
- Experience with campaign finance reporting, specifically in filing state lobby reports
- Experience using Concur and preferably being a delegate for others
- Experience as an administrative assistant supporting a high level executive in a face paced and/or growing organization is required
- Experience providing direct administrative support to management using independent judgment and professionalism
- Experience supporting multiple high level managers in a fast paced business environment dealing with external and internal customers at all levels
- Experience in travel planning and expense reporting
- Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook -Knowledge of business correspondence and drafting letters and communications
- Experience with travel planning and coordination, and submitting expense reports
- Possess working knowledge of Sharepoint. Possess strong knowledge of Outlook Calendar and Meeting functions
5
Responsibilities For Administrative Assistant, Senior Loans Resume
- Experience monitoring and reconciling financials
- Experience with ploycom, teleconferencing, and video conferencing- Ability to get a higher than “Secret” level security clearance
- Experience with meeting coordination, report preparation, travel arrangements, calendar management and meeting minutes and action items required
- Operate 10-key calculator by touch, telephone, and computer using Microsoft business applications including: Word, Excel, and Outlook
- Detail oriented - Demonstrate attention to detail in efforts to produce a quality work product including document spell check and grammatical editing
- Demonstrate passion and energy for planning and coordinating team events
- Skill in coordinating/executing meetings/events for large groups with minimal direction and
6
Responsibilities For Bwpo Administrative Assistant Senior Resume
- Experience working in a high-paced, high urgency environment that requires discretion, diplomacy and judgment
- Experience, most recently working with senior managers
- Proven trustworthiness in maintaining sensitive/confidential information
- Experience as an Administrative Assistant or Executive Assistant supporting a high level executive
- Demonstrated ability to professionally interact with diverse populations, including faculty, students, staff, and the public
- Demonstrate the ability to work independently in a high profile office environment exercising necessary discretion and judgment on a routine basis
- Experience in managing e-mails, calendars, and schedules
- Experience managing calendar for 1 or more individuals
7
Responsibilities For Administrative Assistant / Senior Resume
- Experience working with individuals at the executive level
- Experience using M-Pathways or a comparable financial/human resource management system
- Experience working with Concur, or a similar travel and expense system
- Experience supporting virtual teams in dispersed locations
- Two (2) years of increasingly responsible experience working for an administrator or executive
8
Responsibilities For Administrative Assistant Senior Administrative Assistant Resume
- Task/completion oriented and experience working to deadlines
- Experience arranging large meetings and conferences
- Experience coordinating work, meetings, projects for multiple disciplines
- Professional services experience, acquired from a Big 4 environment or highly regarded consulting firm
- Experience, preferably supporting executives in a corporate environment
- Act as a lead, assign and prioritize workflow, troubleshoot issues, assist with training and orientation, and provide backup support
- Experience in managing emails, calendars and schedules for leaders
- Effective working as contributor and member of a team environment
9
Responsibilities For Administrative Assistant, Senior Resume
- Occasionally assist Customer Experience Assistants and Design Center staff with branding and customer visit preparations
- Experience in an administrative role supporting a top executive
- Exercise good judgment in handling complex, confidential matters
- Engage with L&T regarding division goals and priorities
- Experience in managing emails, calendars and schedules
10
Responsibilities For Administrative Assistant Senior Resume
- Experience using mobile technology to handle work issues outside of normal work hours
- ) of experience in a role providing general administrative support for 1 or more senior-level managers
- Experience in a role managing calendars and email in Microsoft Outlook
- Experience providing Administrative support management to teams
- Experience using teleconference and video conference tools
- Experience managing travel and expense reports
- Experience in using professional initiative to coordinate processes and streamline operations with limited supervision
- Experience using M-Pathways or comparable financial/human resource management system
- Experience preparing proposals for submission to NIH and NSF
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