Assistant, Administrative Resume Sample
Emelia Denesik
4435 Derick Inlet,
Dallas,
TX
+1 (555) 426 4431
Work Experience
Senior Assistant, Administrative
05/2018
-
PRESENT
New York, NY
- Utilize thorough understanding of the activities and objectives of the department
- Prepares reports from information selected and generated from different sources on the basis of general instructions, using independent judgment to create or obtain pertinent data
- Establishes and maintains accurate computer and document files and records on an ongoing basis
- Handle department classified and confidential information as needed
- Training of new employees in wholegoods department. Also training of employees for Harvest Rental program. Assign and supervise work of employees being trained
- Knowledge and understanding of underserved groups
- Establishing and maintaining effective internal and external relationships
Senior Assistant Administrative
10/2012
-
02/2018
Philadelphia, PA
- Serves as administrative resource for internal employees; provides information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines
- Processes confidential information and maintains strict confidentiality
- At least five years of work experience, preferably in the publishing industry
- Knowledge of Macintosh computers
- Experience working with Microsoft Word, Excel, PowerPoint, Filemaker Pro, Photoshop, and InDesign
- Good language, grammar, style, writing and communication skills
- Good phone protocol
Assistant, Administrative
08/2008
-
05/2012
Los Angeles, CA
- Ordering office supplies, assisting with developing team communications (newsletter etc.), expense reports for senior staff, securing meeting facilities, project managing team events, new employee onboarding coordination etc. Role also provides phone coverage for other senior administrative assistants when needed
- Demonstrated proficiency at an intermediate level using standard office software applications
- Provides administrative support to senior management and direct reports; prepares, reviews, and updates correspondence including letters, memorandums, reports and presentations; answers and screens in-coming call; reviews and screens email; updates organizational charts
- Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures senior manager fulfills business and personal meeting obligations
- Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations)
- Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants)
- Coordinates office administrative functions including budget tracking and variance analysis; maintains office supplies; process invoices for payment
- Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing
- Administers the assignment of pagers and cell phones (as applicable); updated phone/pager list
Education
Cabrini University
2004 - 2008
Bachelor's Degree in Management
Professional Skills
- Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of a sales organization
- Excellent oral/written communication skills, team and collaboration skills
- Excellent writing and editing skills; responsible for assisting with TV and print advertising elements and copy
- Time and organizational management skills when dealing with constant time sensitive requests
- Over 2 year’s working experience in multi national company with administrative experience
- Strong skill set in Data Entry (speed and accuracy), Microsoft Word, Excel and PowerPoint
- Advanced level skills in Microsoft Office products such as Excel, PowerPoint and Visio
How to write Assistant, Administrative Resume
Assistant, Administrative role is responsible for computer, interpersonal, software, microsoft, presentation, organizational, travel, database, powerpoint, word.
To write great resume for assistant, administrative job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Assistant, Administrative Resume
The section contact information is important in your assistant, administrative resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Assistant, Administrative Resume
The section work experience is an essential part of your assistant, administrative resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant, administrative responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant, administrative position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Assistant, Administrative resume experience can include:
- Demonstrated strong work ethic, specifically areas of attendance and punctuality
- Communicate effectively and professionally with employees and SAs at all levels
- Establish and maintain good working relationships with co-workers, supervisors and the general public
- Administrative assistant experience, supporting senior-level management (Director+)
- Proficient and skilled in social media applications including Facebook, LinkedIn, Twitter, Craigslist, company web pages, MLS
- Demonstrates motivation, efficiency and dedication to the ClubCorp culture
Education on an Assistant, Administrative Resume
Make sure to make education a priority on your assistant, administrative resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant, administrative experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Assistant, Administrative Resume
When listing skills on your assistant, administrative resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical assistant, administrative skills:
- Good interpersonal skills and flexibility
- Good office computer skills
- Demonstrate time and organizational management skills when dealing with constant time sensitive requests
- Solid written, verbal and social communication skills highly desired
- Conserves Directors time by effectively and efficiently planning and scheduling meetings. Obtain meeting materials in advance when available
- Decision-making skills, attention to detail and follow-up
List of Typical Experience For an Assistant, Administrative Resume
1
Experience For Assistant Administrative Resume
- Excellent organizational, attention to detail, prioritization and interpersonal skills
- Good organizational and communication skills necessary. Contacts are varied (relaying and receiving information)
- Developed knowledge and skills of administrative work and processes
- Two or more years' experience in a customer centric business environment with administrative responsibility for office operations
- Experience providing administrative support
- Drive short distances to pick-up and deliver company equipment, goods, etc
- Checking security records and monitoring other security related activities. Checking security bills
- Issuing of employee uniforms, safety shoes, safety glasses, etc. and maintaining related data
- Responding to Emergency events with a sense of urgency and working with the FM and Operators until the event has stabilized
2
Experience For Senior Assistant, Administrative Resume
- Ensuring all conversations with operators are as brief as possible while remaining professional and courteous
- Archiving (training required)
- Managing our paperless software system for all contract submittals
- Using company systems, prepare purchase orders and process invoices for externally sourced work
- Managing the branch Facebook page
- Understanding of basic network connectivity
3
Experience For Senior Assistant Administrative Resume
- Posting regular updates from specialists in various internal and client driven databases
- Ordering of basic office supplies for assigned site and support other Sr. Administrative Assistants as necessary
- Handling a multitude of tasks and requests
- Processing all aspects of technician’s time and expenses on a weekly basis to ensure accurate information is submitted to Canadian Payroll
- Ensuring SFM is kept informed of trends or requests that appear to be non-routine
- Providing information to help desk (Markham) as required
- Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
- Pays invoices by verifying transaction information, obtaining authorization of payment, scheduling and preparing disbursement
4
Experience For Assistant, Administrative JMA Resume
- Manage Fulfillment JobStart Database which includes creating Jobs for all programs and editing and updating existing jobs when promotion elements change
- Monitor first thing in the morning (daily) of events maturing: Inform FM of the threat and update as required working under FM direction
- Order Processing - assemble appropriate shipping paperwork for trucks and railcars for filing
- Note taking and transcribing meeting notes as needed
- Assist the Administration Manager in the process of putting a Time keeping system in place. Monitor deviations in time keeping and other supplies
- Responsible for all incoming and outgoing packages including U.S. Mail, UPS and FedEx
- Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements
- Support all plant administrative activities; scheduling meetings; sorting and preparing plant internal and external mail
- Assist with reception responsibilties, including screening phone calls and greeting visitors
5
Experience For Development Assistant Administrative Assistant Resume
- Plan and organize meetings/appointments/conferences; create meeting agendas and record meeting minutes
- Assist with Crewmember inquires by responding to direct requests for information or forwarding questions to appropriate parties or departments
- Responsible for ordering and maintaining inventory for office and crew lounge supplies
- Assist in routine purchasing and budget tracking
- Plant meeting and event planning
- Assists with the logistics for special events including: catering arrangements, speaker and attendee confirmations, venue reservations, miscellaneous items
- In charge of timely compiling and releasing quarterly newsletter of CSA
- Prepare reports by collecting and analyzing information from multiple sources
- Responsible for ordering and maintaining inventory for office and crew lounge suppli
6
Experience For Assistant, Administrative Services Resume
- Data input resulting from regular client calls and emails, or follow up on outstanding transaction related tasks that provide specialist support
- Perform conference room reservations i.e. scheduling 2 Video Rooms, 2 Training Rooms and Café Event Area
- Order nameplates and inserts and updating of the End of Aisle Rosters for the building
- Vendor management--Paying vendor invoices, and maintaining vendor business relationships
- Support staff in completing tasks and troubleshooting
- Assist with budget-related tasks, including processing purchase orders, acknowledgements and invoices
- Advanced level of understanding regarding current office practices, policies, procedures, and services of department
7
Experience For Assistant Administrative CPS Resume
- Help setting up meeting rooms and work café for events
- Work doing administrative support in a law office, legal department, or other business supporting at least 2 people
- Coordinate internal and external meetings including details such as invites, agendas, room procurement and arrangement with facilities
- Arrange security desk attendee lists to accommodate building policy for visitors
- Performs a distinct development function, such as grant proofreading, preparation and submission
- Process invoices per accounts payable and accounting policies and procedures, in a timely manner
8
Experience For Dwa-assistant, Administrative Resume
- Support Accounts Payable and PR team with new vendor set ups, PO’s, and follow up on any unpaid and outstanding invoices
- Support logistics and planning departmental conferences and events
- Maintain full understanding and knowledge of office practices and act as resource for business unit’s policies and procedures
- Verify shipped orders against the Truck Loading Log and Railcar Switch List
- Develop, review and issue daily Shipping Reports
- Issue LACT metering unit bundles
- Coordinate travel arrangement for Base Managers and processes travel and meeting expenses
9
Experience For Development Administrative Assistant Administrative Sup Resume
- Provide document control for documents associated with training, management of change, databases, procedures, etc
- Update tracking reports and logs
- Coordinates new employee office set-ups and on-boarding
- Assist with plant shipping, QC data, safety data, production database, and month end reports
- Time keeping & payroll support
- Assist with Expense reporting and reconciliation
10
Experience For Assistant Administrative Assistant Resume
- Assist in management of various data and grant reporting systems for the Adult Education Division
- Generate statistical reports, provides training, and acts as a consultant to AEL grant stakeholders
- Perform daily operations for processing prospective and active student records and applications
- Manage daily meeting calendar for shared spaces and conference rooms
- Assist staff with scheduling meetings and events as requested
- Stay up to date on company and building security policies and procedures
List of Typical Skills For an Assistant, Administrative Resume
1
Skills For Assistant Administrative Resume
- Intermediate or higher skills in one or more social media platforms (Facebook, Twitter, Instagram, etc.)
- Advanced level ability to interact and communicate effectively, tactfully and respectfully with others in all possible situations
- Prior customer service experience
- Experience using printing equipment for mass production is consider an asset
- High level of computer skill proficiency, including knowledge of document,
- A competitive hourly rate, depending on experience
- Experience in providing administrative support in a fast-paced environment
2
Skills For Senior Assistant, Administrative Resume
- Strong work ethic in rapidly moving business unit
- Experience providing support to a Senior Management level or equivalent
- Experience with Ellucian Colleague
- Experience with compliance, policy and legal
- Souci du détail, sens de l'organisation et bonne gestion des priorités
- Previous administrative assistant experience is required
- Experience in a marketing or advertising coordination environment ideal
- Time management; often managing multiple projects simultaneous and balancing priorities
3
Skills For Senior Assistant Administrative Resume
- Advanced ability to prioritize, plan, schedule and organize multiple projects simultaneously according to importance of projects or tasks assigned
- Work experience supporting senior level management in a fast-paced organization
- Multitask and self-prioritize requests coming from multiple people
- Previous administrative assistant experience supporting multiple team members within a sales and/or marketing organization
- Experience in office environment. Familiar with purchasing processes, tracking and spreadsheets
4
Skills For Assistant, Administrative JMA Resume
- Experience providing administrative support
- Administrative experience, supporting senior-level management (Director+)
- Experience working with students and faculty
- Successful teamwork experience and a reliable teammate
- Two years clerical, office, or related work experience
5
Skills For Development Assistant Administrative Assistant Resume
- Two years related experience at a College or University
- Experience with ACC data management systems such as DATATEL, TIPS, eBudget, Curriculum Management System, etc
- Experience in Higher Education environment
- Two or more years experience in a similar position in a dean/department chair office for a college or university
- Experience with complex budgets within a multi-department division
- Two (2) years’ experience in a secretarial, clerical, or administrative position
- Operates office equipment such as copiers and fax machines
6
Skills For Assistant, Administrative Services Resume
- Two (2)years of Airline Experience
- Valid travel documents with the ability to travel in and out of the United States
- Maintain a positive, good mature attitude in a high pressure environment
- Three (3) years of experience in secretarial, clerical or administrative position
- Strong knowledge of Microsoft Excel, Microsoft PowerPoint and Microsoft Word
- Order and manage plant / maintenance supplies in SAP. Order and receive goods
- Prioritize calendars and meetings, run the logistics for meetings, and always be one step ahead
7
Skills For Assistant Administrative CPS Resume
- Experience with managing complex calendars, travel arrangements and professional meetings/events
- Strong technical proficiency in all Microsoft applications (Word, PowerPoint, Excel, and Outlook
- Monitors and prioritizes executives email, highlights actions and routinely authors responses
- English language skill for daily use
- Create “Purchase order number” (PO) in SHOP for established goods and vendors
- Develop and maintain effective relationships with internal team members and external partners
- Answering phones and directing callers to the appropriate destination. Checking and responding to voicemails as needed
- Preparing and distributing meeting materials
- Copying, filing, typing a variety of forms, letters, and memos
8
Skills For Dwa-assistant, Administrative Resume
- Packing and shipping equipment for physician training events and programs
- Printing/binding product manuals and burning CD’s
- Processing Listings: Supports administrative staff with listing process. This includes but is not limited to
- Scanning and Uploading files into Homebase
- Timekeeping, tracking all union and non-union staff occurrences for tardiness and call-outs
- Scanning and digitizing documents
9
Skills For Development Administrative Assistant Administrative Sup Resume
- Processing and mailing WATCHMAN physician and AHP speaker payments
- Recieving, processing attendee reimbursement packets/requests
- Supporting the R&E Grant Administrator with the preparation and processing of the monthly R&E grant meetings and requests
- Interfacing with individuals at all levels of the company, from entry level to Executives, as well as a broad range of individuals outside the company
- Submitting confirmation of Services
- Supporting 3 Specialists with various projects
- Invoicing to the customer in timely manner for the completed and shipped product
10
Skills For Assistant Administrative Assistant Resume
- Cleaning service & security service management
- Using an array of business software applications (e.g. Microsoft Suite) to prepare presentations, departmental reports and organizational charts
- Answering a multi-line phone system
- Scheduling messenger service
- Creating travel arrangements
List of Typical Responsibilities For an Assistant, Administrative Resume
1
Responsibilities For Assistant Administrative Resume
- Greets visitors with excellent customer service, gives information, directions and/or instructions
- Creating PowerPoint presentations for use in sales and marketing
- Directs office services such as maintenance and repair of office machines, ordering of supplies, opens, distributes and stamps incoming and outgoing mail
- Provide administrative support to the Professional Talent Acquisition Staffing team, including but not necessarily limited to
- Maintain management’s calendars including making changes and adjustments, schedule appointments, and conference calls
- Gathers, compiles, and enters data, producing routine reports and documents
- Maintains tracking systems and logs
- Maintain information databases including all master contact list and other resource material
2
Responsibilities For Senior Assistant, Administrative Resume
- Able to pass Airport Operations initial training
- Assist with preparing presentations, departmental reports and organizational charts. Research, compile and proof documents
- Perform data entry into various college-wide data and Adult Education & Literacy (AEL) grant reporting systems
- Plan and execute team-wide quarterly planning events
- Monthly, weekly and daily reporting
- Proactively identifies and resolves scheduling conflicts
- Staff cafeteria service management and monthly expenses summary for working meals
- Manage department office supplies and mail, attend meetings and keep notes on meeting content
3
Responsibilities For Senior Assistant Administrative Resume
- O Perform data entry into various college-wide data and Adult Education & Literacy (AEL) grant reporting systems
- Coordinate meetings: prepare agenda, presentation, handouts, catering, etc
- Support specialists and managers with transaction data related tasks including data entry of new placed referrals in appropriate client management systems
- Access to several company systems on a day-to-day basis, to assist relocation specialists and managers in processing referrals
- Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies. Coordinates with other departments and/or external sources
- Screens/prioritizes/directs incoming calls and email/correspondence taking appropriate actions as necessary. Greets visitors to the department and directs to appropriate party
4
Responsibilities For Assistant, Administrative JMA Resume
- Manage Outlook calendars and daily agendas for each executive
- Arrange domestic and international travel within budgetary guidelines
- Complete expense report management and execution
- Procure reports from cross-functional teams as requested
- Point of contact for each executive to manage all aspects of administrative support
- Assists executives with preparation for and follow up from meetings
- Prepare and modify visual presentations as requested
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
5
Responsibilities For Development Assistant Administrative Assistant Resume
- Screens telephone calls, visitors, letters; answers routine questions
- Responsible for event preparation including but not limited to; compiling and organizing invite lists, point of contact for and tracking of RSVP’s, event attendance upload to Advance database, assistance with event set up and break down, preparing nametags for event guests, managing registration process etc
- Coordinate travel and itineraries in accordance with corporate policies and procedures. Prepare and process expense reports using Concur
- Use PC based software (including MS Word, Excel, PowerPoint & Outlook) to complete assignments that include: reports, correspondence, presentation materials, contract revisions and record keeping
- Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).Delete
- Maintains the MSDS catalog to assure compliance with state and federal regulations for all materials stored in the maintenance shop and within the Maintenance Department’s area of responsibility
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures
- Coordinate across multiple administrators operational initiatives the help EIT operate more efficiently
- Manage facility related issues, supplies and space planning for location
6
Responsibilities For Assistant, Administrative Services Resume
- Verify, review and enter storage tank and railcar information into the Inventory database
- Issue Inventory Report (Gauge Sheets) to distribution
- Distribute various reports (Daily Receipts Report, etc)
- Develop and issue weight ticket bundles
- Schedule classroom surveys with the Dean’s Office
- In collaboration with the Director of JMA Operations and Specialist, JMA OPS; log and communicate student status changes to the Dean’s Office
- Phone coverage, calendar management, meeting coordination, travel arrangements, processing travel expenses, general office organization and other special projects as assigned
7
Responsibilities For Assistant Administrative CPS Resume
- Supports management with customer concerns, version control, reconciling and billing, records management, ordering supplies and maintenance of the master delivery list
- Organize and maintain FDA-regulated records and other highly confidential and sensitive information
- Provides administrative and clerical support
- Produces handouts, fliers, newsletters, brochures, manuals, and other documents
- Answers the telephone, routes calls, or takes messages; responds to and/or directs inquiries in person or on the telephone
- Participate in campus emergency team
- Hosts guests and business partners and coordinate hotel and travel arrangements for out of town VIP
- Provide support to leadership with the preparation of daily bank deposits for all cash generated at the airport by JetBlue
8
Responsibilities For Dwa-assistant, Administrative Resume
- Ensure that all work and documentation meet the standards of JetBlue
- Maintain inventory of approved textbooks
- Gather, maintain, and enter faculty textbook choices for faculty
- Develop and maintain relationships with textbook representatives
- Maintain and update Department Social Media sites
- Occasional management of Work-study employees
9
Responsibilities For Development Administrative Assistant Administrative Sup Resume
- Process all Inflight Leaves of Absence (in and out)
- Maintain and track all Leaves of Absence
- Maintain and audit base transportation
- Support Base Manager with daily tasks and projects
- Support Inflight Team Leaders with specialized base project requests
10
Responsibilities For Assistant Administrative Assistant Resume
- Update and audit base Crewmembers’ travel documents
- Liaison for Crewmembers, Crewleaders, Risk Management and business partners to gather information and complete and track Worker’s Compensation Clams and processing of the required workflows
- Interface with CrewPlanning, Crew Services, Benefits, CrewTravel to ensure Crewmembers are active in their systems when returning to work
- Update the base Offline List monthly to reflect current Leaves of Absence and ensure proper Crewmember bid ability
- Maintain the upkeep of the base Crewmembers’ electronic files
- Ensure the office and crew lounge space is organized and supplied with necessary items
- Keeps official human resources records and executes administrative policies determined by or in conjunction with other officials
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