Admin Services Coordinator Resume Sample

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Antonietta Wyman
32139 Moore Fork,  Los Angeles,  CA
+1 (555) 687 2947

Work Experience


Admin Services Coordinator
10/2017 - PRESENT
Los Angeles, CA
  • Follow up of local new supplier’s contracts
  • Provide daily operational support to the director and faculty of the NWP Graduate program
  • Provide daily operational support to the director and faculty of the undergraduate Creative Writing major
  • Develop & maintain the annual and general NWP master calendar
  • Coordinate the offering of Master Classes including assisting students with course registration, collection of submissions from students and assisting judges
  • Coordinate writing contests in undergraduate classes including collecting submissions, distributing them to faculty and communicating the awards
  • Coordinate logistics of 4-5 visiting writers each semester including itinerary, travel, master classes and readings
  • Coordinate the submission process for NWP’s internal awards and faculty evaluation of them
Admin Services Coordinator
03/2015 - 08/2017
Boston, MA
  • Point of contact for both programs
  • Assist with gathering curriculum information
  • Hire, train,and evaluate hourly student staff. Coordinate work and schedule with tasks that need to be completed for various areas of the clinic
  • Meet with the administrative student each semester as part of Iowa Grow at UI
  • Interview, hire, train, and supervise student support staff to assist with office tasks
  • Provides administrative support for the Operations and Communications and Graphic Design departments, including managing schedules, purchasing materials, providing support for meetings and service and serving as department liaison
  • Coordinates specialized events, activities, meetings and conferences, including support for internal and external conference preparation and registration

Education


Florida State University - Panama City Campus
2010 - 2015
Bachelor's Degree in Business Administration

Professional Skills


  • Working level proficiency with written and verbal communication skills
  • Experience organizing and facilitating meetings and group events, including experience working
  • Perform all functions ensuring a high level of customer service, including communication and organizational skills
  • Demonstrated experience with planning and coordinating events
  • Demonstrated experience with desktop tools, including Microsoft Excel, Word, and Outlook (working proficiency)
  • Demonstrates extensive proficiency in carrying out ongoing office administration tasks effectively and efficiently in support of a large, complex office
  • Analyze data and critical thinking skills

How to write Admin Services Coordinator Resume

Admin Services Coordinator role is responsible for organizational, interpersonal, groups, interpret, customer, communications, bookkeeping, positive, microsoft, databases.
To write great resume for admin services coordinator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Admin Services Coordinator Resume

The section contact information is important in your admin services coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Admin Services Coordinator Resume

The section work experience is an essential part of your admin services coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous admin services coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular admin services coordinator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Admin Services Coordinator resume experience can include:

  • 6-12 months of office administrative experience and the demonstrated ability to carry out ongoing office administration tasks effectively and efficiently
  • Effectively manages the educational experience for over 40-50 annual learners with the Palliative Care service
  • Manage concurrent objectives and activities, proactively making effective judgments as to prioritizing and time allocation
  • Demonstrated experience managing schedules for senior leadership
  • Prior administrative support experience in a healthcare or collegiate setting
  • Working experience with electronic processing systems, such as Workflow

Education on an Admin Services Coordinator Resume

Make sure to make education a priority on your admin services coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your admin services coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Admin Services Coordinator Resume

When listing skills on your admin services coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical admin services coordinator skills:

  • Desktop Tools – Demonstrate experience and ability to lean advanced skills working with Microsoft Office Suite and managing large databases
  • Effective Communications – Demonstrated experience delivering information to large groups and providing individual instruction
  • Strong organizational skills including the ability to manage multiple projects and adhere to deadlines
  • Demonstrated working experience in all facets of administrative office support (6 months-1 year office experience
  • Demonstrated experience providing excellent and timely customer service is required
  • Excellent customer service and public contact skills, using both verbal and written communications

List of Typical Experience For an Admin Services Coordinator Resume

1

Experience For Admin Services Coordinator Resume

  • Evaluate and prioritize requests and exercise discretion and judgment in providing confidential information to appropriate parties
  • Resourcefulness and Judgment: apply past experience and analysis of information to the decision-making process to arrive at sound and timely conclusions
  • Developing, editing, proofing and coordinating various forms of precise correspondence and communication
  • Responding to or triaging incoming requests by phone and email and coverage of primary administrative services offices phones
  • Making travel arrangements for CHRO & AVP and managing the process for expense reimbursement
  • Assisting with HR and financial transactions, including workflow
  • Maintaining ELR website; responsible for reviewing content for accuracy and updating as needed
  • Maintaining and reviewing grievance databases and discipline log
2

Experience For Admin Services Coordinator Resume

  • Scheduling and preparing required materials for second step grievances
  • Monitoring administrative leave log
  • Conduct quality improvement by identifying and resolving billing errors
  • Primary contact for providing information regarding CSIL Grant Funding Program decisions
  • Initiates workflow transactions, including purchasing, payment and travel transactions
  • Facilitates all aspects of In-service/Continuing Education Training for CDD and manages processes for CME and CEU applications and distribution
3

Experience For Admin Services Coordinator Resume

  • Reconcile denied payment claims by reviewing records and investigating reason for denial
  • Coordinate all educational and training opportunities for existing and new Clinical Rotation Preceptors for the PA Program
  • Primary contact for providing initial information regarding SLS
  • Provide back-up and assistance in coordination of programming efforts (e.g., organize requests, contact presenters, and assist with meeting logistics)
  • Manages IT equipment, marketing materials and DRL inventories. Maintains spreadsheets for inventories
  • Contributes to and coordinates the development of educational, marketing, and public relations materials
  • Compile billing information for CCC/PIH programs for submission to funders
  • Responsible for preparing instruction manuals for student workers
4

Experience For Admin Services Coordinator Resume

  • Serve as a member of the Department Chair’s administrative support team and provide backup coverage to other members during absences
  • Coordinate special programs, meetings, conferences by arranging details
  • Coordinate special programs, meetings, and conferences by arranging details
  • Assist with the planning and implementation for specific office, projects, or programs to provide administrative/ operational support and management
  • Makes travel arrangements for physicians and physician assistants related to CME and speaking engagements
5

Experience For Admin Services Coordinator Resume

  • Make travel arrangements for conferences, speaking engagements, and other business-related travel. Manage registration, hotel arrangements, etc
  • Provides general support and manages business functions for the Disability Resource Library (DRL.)
  • Collects and manages data for specialized reports
  • Monitors budgets, accounts/expenditures and reconciles statements
  • Reconciles department procurement card
  • Provides technology support for special events, activities, meetings, conferences and webinars
  • Submits and monitors technology requests (telephone, Ethernet, computers, etc)
6

Experience For Admin Services Coordinator Resume

  • Prepares and distributes correspondence and disseminates information to internal and external audiences
  • Communicating for Effective Relationships: apply communication techniques (including listening skills) and relationship building skills to work with a variety of individuals and groups in a constructive and collaborative manner
  • Relationship Management: establish and maintain healthy working relationships with students, colleagues, and the public
  • Student Employee Management: human resources and personnel management processes related to student employees; demonstrates working ability and desire to lead, motivate, evaluate, and reward student employees
  • Planning and Organizing: mobilize both time and resources to get things done
  • Desktop Tools: use office support tools available on the desktop (e.g., word processing, e-mail, and spreadsheets)
  • Collaboration and Embracing Diversity: interacting with a variety of individuals in a constructive and civil manner while appreciating the unique contribution of individuals from varied cultures, race, creed, color, national origin, age, sex, disability, sexual orientation, and gender identity
  • Service Excellence: meet or exceed service needs and expectations and to provide excellent service in a direct or indirect manner; demonstrates working ability to effectively transmit and interpret information through appropriate communication with internal and external constituencies
7

Experience For Admin Services Coordinator Resume

  • Monitoring, triaging, and responding to ELR email and phone calls – provide assistance and guidance in accordance with established policies, protocols and best practice
  • Preparing, analyzing and editing the bi-annual scar report and COGS dataset ensuring compliance with established deadlines
  • Assist with planning, coordinating, implementing, and monitoring objectives and outcomes of various research projects
  • Receiving, reviewing and distributing with the Conflict of Interest in Employment Committee (COI), new COI management plans; managing the review process and maintaining documentation; provide oversight for the review of current cases to ensure they are reviewed and updated as needed
  • Assisting with ensuring compliance of the campus compliance and qualifications (CQ) system
  • Assists in coordination of meetings as well as educational forums and programs, and other special projects
8

Experience For Admin Services Coordinator Resume

  • Coordinates travel arrangements for faculty and staff
  • Serves as liaison with Palliative Care volunteers as well as public and private agencies
  • Initiates purchase orders, purchase requisitions, and payment vouchers
  • Oversee review and updates of CDD’s policies and procedures and hazardous materials communication materials. Provide assistance and support in development and implementing new policies and procedures
  • Assist with assuring compliance with UI, state, federal and sponsor rules and regulations. (e.g., IRB – assisting with the preparation of initial submissions, annual review, modifications)
  • Coordinate workshops, visits and national and international meetings. Serve as the first point of contact for invitees. Arrange transportation, accommodation, meals, meetings, and seminar rooms for a successful visit. Process necessary travel and accounting paperwork for reimbursements and expenses
  • Prepare and maintain project reports and surveys. Arrange for meetings and conferences with faculty, staff, administrators, public and private officials including gathering and synthesizing data, preparing an agenda, coordinating calendars of multiple participants, and other information in follow-up
  • Oversees daily activities of student staff
  • Maintains student work schedules
9

Experience For Admin Services Coordinator Resume

  • Participates in student performance evaluations and promotions
  • Assist and direct unit constituents in person, on the phone, and via email. Communicate via email and telephone with a variety of offices and individuals on campus including Provost’s Office, DEOs, faculty, and departmental administrators
  • Coordinates and supports updates to the Center’s documents, publications and graphics (Word, PowerPoint based)
  • Provide support to the department chair, faculty and students
  • Evaluate and initiate requests for services, supplies, equipment, maintenance, space management, and renovation. Responsible for key inventory and distribution. Maintain room reservations
  • Responsible for fleet service requests and driver’s license maintenance compliance
  • Open, distribute and process department mail. Compose and send correspondence to answer questions or refer to appropriate other area for response
  • Coordinate and assist the Director of Clinical Rotations with all aspects related to outreach, site visits and new site development (database management, communication planning and execution, etc)
10

Experience For Admin Services Coordinator Resume

  • Serve as the PA Program liaison concerning all aspects related to Clinical Site Visits for students during the clinical rotation academic year
  • Participate in development, coordination and preparation of department planning initiatives
  • Initiate & develop administrative procedures for Clinical Outreach for the PA Program
  • Research, establish and foster new clinical rotation sites in Iowa, the Midwest, US and International sites for the PA Program
  • Create and coordinate all aspects of the Clinical Rotation Advisory Committee for the PA Program
  • Create, monitor and manage task- and time-lines and provide reminders to contributors; prepare, proof and edit documents related to planning goals and action steps, and progress reports
  • Assist in compilation and evaluation of client demographic and satisfaction data for assessment purposes
  • Primary contact for outside vendors
  • Respond promptly and accurately to requests

List of Typical Skills For an Admin Services Coordinator Resume

1

Skills For Admin Services Coordinator Resume

  • Strong organizational skills. Demonstrated ability to prioritize workload in a fast-paced environment and manage multiple deadlines
  • Demonstrated excellence in written and oral communication skills is required
  • Demonstrates working experience in administrative office support (6 months-1 year office experience)
  • Demonstrated competency and experience using Microsoft Office software, including; Excel, PowerPoint, Word, Outlook and Google Drive; social media
  • Prior work experience in a call center environment
  • Prior experience with collections or accounts receivables
2

Skills For Admin Services Coordinator Resume

  • Office Administration with demonstrated experience in administrative or executive officer support
  • Work and communicate effectively with faculty, staff, students, and administrators, deans, directors, departmental heads, and external contacts
  • Experience working in team environment and demonstrated ability to work collaboratively with diverse individuals and groups in a constructive manner
  • Working knowledge and evidence of success in organizing and planning tasks and events and meeting deadlines
  • Working experience with electronic processing of transactions, web forms, and workflow
3

Skills For Admin Services Coordinator Resume

  • Working experience Microsoft Excel
  • Experience interpreting, classifying, analyzing, reporting and summarizing financial data
  • Experience coordinating continuing medical education programs, including scheduling, presentation preparation, evaluations and final attendance reporting
  • Previous experience coordinating education activities/events including knowledge of offering continuing education units (CEU’s) is desired
  • Experience with planning, scheduling, and coordinating meetings and events for others
  • Experience in coordinating and developing faculty and resident schedules in a clinical setting is highly desirable
  • Experience conducting or assisting with group and/or 1:1 training sessions
4

Skills For Admin Services Coordinator Resume

  • Experience with handling sensitive information and maintain confidentiality; uses discretion in obtaining and releasing confidential information
  • Administrative experience (typically 6 months – 1 year) involving managing accounts payable, reconciliation and financial reporting
  • Respond quickly to changing priorities and emerging situations while maintaining professionalism and approachability
  • Experience and successful record in managing multiple tasks, meeting deadlines and completing tasks in full is required
  • Experience creating and maintaining Web pages
  • 6 months - 1 year work experience initiating and working with University HR electronic appointment and termination system
5

Skills For Admin Services Coordinator Resume

  • Experience (typically 6mo-1yr) working in an event planning environment
  • Experience reviewing and managing financial data and expense budgets is highly desired
  • Two or more years of experience working in an administrative role using discretion and independent judgment
  • Some experience with monitoring accounts/expenditures, reconciling financial reports
  • Experience managing and maintaining websites and information systems
  • Experience using and developing Qualtrics surveys
  • Experience working with the College of Medicine Division of Continuing Medical Education
  • Experience with purchasing and receiving of resources & supplies
6

Skills For Admin Services Coordinator Resume

  • Experience working with electronic meeting technologies
  • Experience in licensing and titling of vehicles
  • Previous experience providing administrative and faculty support in a college/university and/or healthcare setting within the last 5 years is highly desirable
  • 6 months to 1 year related administrative experience in an office setting supporting the daily operations of a program
  • 6-12 months experience providing administrative support for a program that includes independently managing process and functions
  • Six months to one year related administrative experience in an office setting supporting the daily operations
  • 6 months - 1 year of related administrative experience in a health care setting is required
  • The ability to use creativity, reasoning, past experience, information and available resources to resolve issues and streamline processes
7

Skills For Admin Services Coordinator Resume

  • Previous cash and/or credit card handling experience
  • Previous experience working in a service excellence/customer focused environment
  • Previous experience working with ProTrav, APR, and Qualtrics is highly desirable
  • Experience managing social media accounts and/or webpage design is desired
  • Experience in providing high level administrative support to physician leadership is highly desirable
  • Demonstrated knowledge and understanding of academic medicine
  • Demonstrates a working knowledge of and ability to
8

Skills For Admin Services Coordinator Resume

  • Some experience working with access security, preferably Symmetry and Millenium
  • Some experience with event scheduling and/or reservation management systems; preferably EMS
  • Experience with social media communication in a business or academic setting
  • Experience with public speaking and presentation software
  • Three years + with support experience with multiple calendar and scheduling management is highly desirable
  • Experience with grant budget policies and regulations by working with grant accounts and expenses, direct and indirect costs
  • Experience with reconciliation of funding sources
  • Highly Desirable- Demonstrated ability to work with diverse individuals with patience and flexibility (working proficiency)
  • Experience using the UI Workflow System for financial transactions
9

Skills For Admin Services Coordinator Resume

  • Experience working in an academic medical center to support research and/or educational initiatives
  • Experience using Cayuse and UIRIS
  • One-staff and time keeping experience
  • Previous experience working with UI policies and procedures
  • Three years + administrative support experience in a health care and/or collegiate setting is highly desirable
  • Demonstrated ability to plan, organize and execute events and to coordinate resources before, during and after an event
  • Some background or experience in marketing
  • Current experience with scheduling/payroll related activities for nurses and support staff is desired
  • Previous experience providing administrative support to multiple faculty
10

Skills For Admin Services Coordinator Resume

  • Demonstrated proficiency in computer software applications including Outlook, PowerPoint, and Microsoft Excel is required
  • Related administrative experience in an office setting
  • Exercise good judgment at all times including situations in which there are no clearly-defined expectations
  • Administrative experience (typically 6mo-1yr) involving customer service in a high traffic office environment
  • Related administrative and financial/budgeting experience
  • Experience in a regulatory environment requiring attention to detail is required
  • Demonstrated proficiency in Microsoft Office Suite (including Outlook, Word, and Excel) is required

List of Typical Responsibilities For an Admin Services Coordinator Resume

1

Responsibilities For Admin Services Coordinator Resume

  • Maintain effective working relationships with and serve as a primary contact for Department Director to Radiology faculty and staff
  • Crafting, editing, proofing and coordinating various forms of precise correspondence and communication
  • Providing assistance in monitoring and scheduling employee performance appraisal process and track employee performance appraisal process completion
  • Ensuring timely data collection for purposes clinical/research activities
  • Working in a variety of electric systems: IRV, EPIC, Photofile
  • Assisting in content creation for digital signage and for social media sites maintained by office
2

Responsibilities For Admin Services Coordinator Resume

  • Coordinating travel arrangements for CHRO & AVP and managing the process for expense reimbursement
  • Responsible for creating and tracking receipts for all cash received by the English department and English journals
  • Serve as liaison to faculty, staff, students, alumni, marketing contacts and the public concerning confidential matters
  • Serve as liaison to IRB, counsel faculty, staff and students in following and maintaining IRB regulations and serve as delegate for all investigators
  • Assist in preparation of operating budgets and grants for administrators and funding agencies
  • Initiate requests to facilities management for building maintenance as issues arise
  • Assist with the planning and implementation for specific projects, events, or programs to provide administrative and operational support and management
  • Initiate HR transactions and onboarding responsibilities
3

Responsibilities For Admin Services Coordinator Resume

  • Process invoices pertaining to the Greek Education Fund
  • Conducts vendor bidding and negotiations for national contracts
  • Provides training and assistance to employees with vendor issues
  • Initiates purchasing requests for supplies and equipment
  • Responsible for setting up technology for events in English conference rooms
  • Serve as “controller” for ELMS ensuring schedules are correct and time cards are approved in a timely manner. Monitor and analyze leave usage
4

Responsibilities For Admin Services Coordinator Resume

  • Provide recommendations for enhancing employee satisfaction through recognition programs
  • Gather data as directed to assist with strategic planning efforts
  • Run and distribute reports; monitor compliance; gather information regarding compliance activities or issues
  • Provide secondary onboarding support to new employees
  • Prepare and present periodic and special reports for Faculty and/or granting agencies
5

Responsibilities For Admin Services Coordinator Resume

  • Track travel money for students and faculty and ensure that receipts are submitted and applied to correct funding sources
  • Initiate purchasing requests for food, supplies or equipment as needed
  • Maintain student research accounts, monitor and review program awardees research expenditures and approve and maintain funding limitations
  • Prepare and present periodic and special reports for University Administrators and/or granting agencies
  • Provide general administrative support to all groups within engineering
  • Provide support to the director and center staff
  • Evaluate and initiate requests for services, supplies, equipment, maintenance, space management, and renovation. Responsible for key inventory and distribution
  • Open, distribute, and process department mail. Compose and send correspondence to answer questions or refer to appropriate other area for response
6

Responsibilities For Admin Services Coordinator Resume

  • Tracks CME activity for the provider staff and assist the Medical Director with the preparation of the Regularly Scheduled Series application for CME programs and re-application each spring to fulfill the requirement for CME credit
  • Prepares correspondence, class materials, workshop handouts, minutes of meetings, reports, articles and other material from rough draft and other source data and instruction from the Medical Director and other physicians
  • Monitor physician and PA license’s renewals and notify HR when completed
  • Monitors time and attendance system (ELMS) for the provider staff to ensure accurate processing of time records for bi-weekly payroll as back up for the HR Representative
  • Provide support for HR Rep as needed
  • Coordinate surplus requests for all staff and ensure timely removal and prompt delivery to Surplus
7

Responsibilities For Admin Services Coordinator Resume

  • Manage schedules for staff including confidential meetings, which are complex in nature, requiring coordination and discretion of calendar activities and prioritization of appointments
  • Oversee the front receptionist desk to ensure customers are attended to in a timely manner, in person and over the phone
  • Prepare correspondence, class materials, workshop handouts, minutes of meetings, reports, and other material from rough draft and other source data and instruction
  • Complete the opening of the office including, the dissemination of the Daily Iowan, turning on lights, attending to blinds, and attending to the phone for messages. Prepare the office for closure and securing it at the end of the day
  • Hire, train, and evaluate hourly student staff. Coordinate work and schedule tasks that need to be completed
  • Meet with the students each semester as part of our commitment to Iowa Grow
  • Oversee and process the bi-weekly payroll for student staff
  • Reconcile transaction detail reports as assigned
8

Responsibilities For Admin Services Coordinator Resume

  • Upload documents to ePersonnel files for the Director of Human Resources
  • Manage division list serve
  • Assist with mass email requests and approval
  • Assist with criminal background checks for the division
  • Maintain financial reports, process requests, and complete paperwork for Campus Activities Board (CAB), Late Night Programming, UI Lecture Committee, UI Cultural & Resource Centers, Hawkeye Service Teams, and other assigned programs
  • Provide full support to the CSIL Grant Funding Committee
  • Provide back-up support to front office staff when needed,
9

Responsibilities For Admin Services Coordinator Resume

  • Provide administration of fraternity and sorority chapter rosters
  • Compile and distribute academic reports for fraternity and sorority chapters and the fraternity and sorority community
  • Provide administrative support, as needed, with the Arrest & Citation Policy (primary as it pertains to fraternity and sorority life)
  • Assist in the creation of specialized reports for CSIL Grant Funding Program, Late Night Funding, and other alcohol free programming to assist in future planning and decision making
  • Manages national account vendors and implements cost saving strategies for all company locations
  • Provides operational support to branch agency offices in assigned region
10

Responsibilities For Admin Services Coordinator Resume

  • Oversees real estate leases, performs lease analysis, negotiations and management
  • Creates and distributes various management reports to the field
  • Primary contact for English Department
  • Solicit ideas for Student Technology Fee proposals from English faculty and staff.Secure estimates of cost of items and write the STF proposal(s) including the justification
  • Assist faculty and staff with troubleshooting technology problems
  • Coordinate installation and repair of technology in conference rooms with ITS
  • Coordinate updates and repairs to digital signage. Solicit creation of new digital slides for the signage with CLAS Web Services
  • Maintain complete personnel and payroll files and their confidentiality

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