Admin Coordinator Resume Sample
Gerard Daniel
963 Montana Vista,
San Francisco,
CA
+1 (555) 776 0729
Work Experience
Construction Admin / Coordinator Senior
05/2015
-
PRESENT
Los Angeles, CA
- Maintain filing systems for the department to include filing of all documents, correspondence, etc. as necessary
- Assists executive with planning, scheduling and organizing the affairs of the department
- Maintains calendar of appointments, meetings etc. Makes appropriate arrangements/adjustments as necessary
- Screens telephone calls, mail and visitors. Answers questions, furnishes information or redirects requests as appropriate to assist in supervisor's time commitments
- Exercises discretion concerning schedule changes, changing priorities and meeting interruptions
- Manages and executes all aspects of onboarding new mortgage sales employees
- Maintain inventory controls for mortgage sales nationwide
Admin Coordinator
03/2009
-
02/2015
Dallas, TX
- Knowledge of Microsoft Windows operating system & Microsoft Word, Excel and Outlook – intermediate level
- Process information including gathering, assessing, coding, organizing, auditing, and verifying data
- Collaborate closely with Bruker TW back office team (Finance, HR, Logistics, Procurement & Operations team), engage in the SOP making for SAP operation, payment & invoicing procedure, demo rental & custom related issues etc
- Work with order processing team to modify the order procedure like Due Diligence Check, negotiating in between to reduce the redundant paperwork and improve the efficiency
- Organize meeting activities for BNS TW, APAC & BU Executives. Handle the whole events including selecting the place, negotiating the contract price, catering & transportation management etc
- Participate in marketing activities like exhibition, opening ceremony & user meetings. Arrange demo transportation between lab & exhibition domestically
- Proficient in the use of Excel and MS Word, PowerPoint, Kronos and Oracle
- Able to effectively use common office equipment
Guidance Center Assistant Admin Coordinator
12/2001
-
09/2008
Detroit, MI
- Manages and executes all aspects of “offboarding” employees exiting the mortgage sales department
- Assists managers with planning, scheduling and organizing the affairs of the department
- Answers questions, furnishes information or redirects requests as appropriate to assist in supervisor's time commitments
- Supports multiple managers
- Entry level, 0-18 month’s admin support experience
- Assist Graduate students with registration issues and point of contact for graduate issues in association with the graduate advisor
- Screens telephone calls, mail and visitors. Answers questions, furnishes information or redirects requests as appropriate to assist in supervisor’s time commitments
- Reviews, enters, and processes all incoming Workers’ Compensation (WC) and General Liability (GL) claims by entering them into the RMIS system. This entails entering new claims, ensuring the appropriate claims are called into the TPA and attaching documents
- Knowledge of administrative and clerical procedures including typing (40-45 wpm), filing, records management, data entry and customer service
Education
Western International University
1996 - 2001
School's Degree in Finance
Professional Skills
- Proven time management skills and ability to multi-task and prioritize work in a fast paced, ever-changing environment
- Strong computer skills, including experience in database applications, spreadsheets and PowerPoint presentations
- Excellent organizational and interpersonal skills, self-motivation, creativity, and experience with project work and deadlines
- Detail oriented with strong organizational skills; ability to assess and prioritize tasks in highly active environment
- Excellent travel and meeting planning skills
- Need for experienced communication and marketing skills in a small but high functioning non-profit environment
- Detail oriented, with excellent speaking and written communication skills
How to write Admin Coordinator Resume
Admin Coordinator role is responsible for interpersonal, microsoft, computer, organizational, customer, word, advanced, organization, editing, database.
To write great resume for admin coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Admin Coordinator Resume
The section contact information is important in your admin coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Admin Coordinator Resume
The section work experience is an essential part of your admin coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous admin coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular admin coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Admin Coordinator resume experience can include:
- Working well independently, prioritizing and exercising sound judgment are critical skills required
- Strong grammar, punctuation, and editing skills
- Strong PC skills i.e. Word, Excel, Power Point
- Extremely detailed oriented with ability to effectively prioritize work
- Demonstrated ability to build consensus, establish trust and communicate effectively (written &#CD# verbal)
- Good organizational skills and ability to complete multiple projects
Education on an Admin Coordinator Resume
Make sure to make education a priority on your admin coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your admin coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Admin Coordinator Resume
When listing skills on your admin coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical admin coordinator skills:
- Excellent communication skills including good grammar, enunciation and listening skills
- Strong grammar and editing skills
- Work experience that develop communication and problem solving skills
- Possesses excellent interpersonal, problem solving, communication (verbal and written) and customer service skills
- Excellent written, verbal and presentation skills in communicating key business and critical information
- Good telephone skills and customer service
List of Typical Experience For an Admin Coordinator Resume
1
Experience For Academic Admin Coordinator Resume
- Work under pressure, while prioritizing and meeting deadlines
- Experience using PC-based PowerPoint, Word, and Excel required
- Experience using Adobe Photoshop, Illustrator, and InDesign required
- Basic HTML, CMS, and CRM experience required
- Experience providing administrative support to senior military officers
2
Experience For Plant Admin Coordinator Resume
- Reports to: Associate Director, Medical Affairs Excellence and Evidence Generation
- Handle customer issues and resolve the problems all in a fast, efficient, effective and customer focused manner
- Maintains strong relations with LHAS Board members
- Manage special projects that are required to have a strong leader drive on an as needed basis
- Manage staff to implement action plans to improve student experience and retention
- Administrative work experience
- Basic IT helpdesk/desktop experience (Does not need to be hands on)
- Confidence to make good business decisions
- Provide logistics support for Spare Parts, Finished Goods, and Stock Transfers of BStock
3
Experience For Orders Admin Coordinator Resume
- Utilizing systems such as E-finity for Purchase Order requisitions/SAP for invoice coding and processing /Budget tracking of HCP payments
- Working knowledge of corporate environment
- Running HR Reports – Kronos, People Manager
- Learning new procedures quickly
- Scheduling A/V/microphones, photography, etc
- Archiving and student records
- Assisting the Bus & Ops Director with identifying new potential partners / lead generation
- Assisting in the management of European localisation strategy for US brands
4
Experience For Gift Admin Coordinator Resume
- Confirming providers locations, setting up provider with VA and being the point of contact for them, customer service
- Registering professional staff for conferences / courses
- Adhering to all operational procedures
- Student Management System including data capturing and recordkeeping/archiving
- Coordinates departmental Medicine Grand Rounds by scheduling presenter, researching topics, creating weekly flyers, and promoting weekly Ground Rounds
5
Experience For Service Admin Coordinator Resume
- Assist in all employee relations issues; including pre-hiring testing, new hire paperwork
- Selective recruiting for obtaining plateletpheresis donors who stay with the program
- Assures appropriate volunteer and staff coverage for the Day Surgery, Cardiac Surgery Waiting, General Surgery, 6S and 7S Waiting Areas
- Assures appropriate training of new volunteers and staff in the waiting areas
- Requisitions supplies including candy for all waiting areas
6
Experience For Project & Admin Coordinator Resume
- Communicates hospital and auxiliary updates in policy and procedure effecting the waiting areas’ staff and volunteers
- Maintain records utilizing appropriate site specific computer application programs and filing systems
- Schedule and coordinate group meetings, which includes organizing meeting rooms and logistics
- Provide support for Import/Export Team in Tijuana by generating reports, SAP transactions, and data gathering
- Assist Ex. Assistant with reserving space for upcoming unconscious bias trainings and GV forum
- Assists Chair with faculty recruitment by drafting division ads for placement in journals and other literature; verifying invoice and forward for payment
7
Experience For Admin Coordinator for the American Redcross Resume
- Exercise judgment, initiative, discretion and independence in dealing with client base essential
- Maintain spreadsheets for SOW reviews and invoice tracking
- Process and maintain monthly reports utilizing spreadsheets
- Reconciliation of the project team’s timesheets to ensure accurate time recording
- Ensure the talent acquisition function is aligned and supporting company’s business strategy
8
Experience For Technical Service Admin Coordinator Resume
- Incorporate quality and continuous improvement as part of overall job performance; adhering to Ascom’s QMS policies and procedures
- Understands the New Hire Reporting, E-Verification, background check processes
- Partner with Safety to conduct Safety Training and Programs as needed
- Partner with Regional HR Manager to complete HR related Training as needed
- Give a daily speech in the Cardiovascular Surgery Waiting Room, to include the location and hours of the Blood Donor Center. Answer one-on-one questions
- Promote employee awareness of the importance of donating blood
9
Experience For Construction Admin / Coordinator Resume
- Communicate with patients in selecting individuals as designated donors
- Maintain and update Account List and Org Chart in Google Docs. Maintain contact information on all SIS associates, including emergency contacts
- Attend Managers meetings as needed; take meeting minutes; record action items
- Recruits and train volunteers, consistently cultivating active new LHAS Members with participation in our activities
- Addresses any guest relation issues and service recovery with families/guest in the waiting areas
- Record keeping of all active students
- Maintains and reports testing data and statistics as required
- Develop detailed confidential data reports and presentations utilizing Excel, PowerPoint
- Play an integral part in supporting Snr Managers with Regulatory Agency Submissions
10
Experience For Construction Admin / Coordinator Senior Resume
- Responsible for supporting the Snr Management with updates to eMC (Electronic Medicines Compendium)
- Coordinate functional processes such as expense reporting and travel
- Coordinate with the Manufacturing Plant to arrange special services and repair projects
- Assist in planning special repair projects
- Confirmations with speakers and panelists (dates, times, locations, maps, directions, parking, etc.)
- Implementation of applicable policies and procedures on campus level pertaining to
- Academic progression / planners and vetting
- Coordinate and oversee all assessment timetabling: test and examinations
List of Typical Skills For an Admin Coordinator Resume
1
Skills For Academic Admin Coordinator Resume
- Strong planning, organizational, and time management skills needed
- Microsoft office skills (specifically Excel) strongly desired
- Good communication skill, fluent in English for both speaking and writing
- Provides instruction to faculty and staff on behalf of the Dean, responding effectively to difficult questions and opposing views
- Clear logic and critical thinking skills
2
Skills For Plant Admin Coordinator Resume
- Advanced level of Order Processing skills
- Application of critical thinking skills in all situations
- Function effectively and learn quickly in a demanding and fast paced environment
- Basic Computer knowledge in Microsoft Word, Excel, and Typing skills
- Manage hiring processes for Legal Practice Skills faculty members,
- Efficiently and effectively handle administrative responsibilities when Dean is traveling
- Advanced knowledge of PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills)
- Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
- Exceptional writing, organizational, and administrative skills with attention to detail
3
Skills For Orders Admin Coordinator Resume
- Demonstrated ability to contribute solutions, implement details, and manage multiple priorities and deadlines, whether working independently or collaboratively
- Computer typing skills
- Prior experience in a Senior Administrative role
- SAP and advanced MS Office Suite skills (Essential)
- Effectively and efficiently manage the gift officers’ time and calendars
4
Skills For Gift Admin Coordinator Resume
- Typing skill of 50 wpm
- Experience in creating and monitoring registration processes and in invoicing and accepting payments for training events
- Experience in procuring event venues and solving logistical and coordination issues to produce successful training programs
- Similar administrative experience in a professional consulting company; familiar with tracking, billing time, and expenses to clients
- Experience in producing training materials for use by educators at professional development events
- Demonstrated knowledge and understanding of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, Purchase CARD and other systems
- PC experience including word processing, spreadsheets and email required
- Technical editing or writing experience
- A good understanding of learning management systems (LMS) and academic management systems (AMS
5
Skills For Service Admin Coordinator Resume
- Correspondence sorting; prioritize and redirect incoming mail and email communications
- Plan, organize and prioritize own work on a daily basis to meeting deadlines and plan ahead to anticipate and meet upcoming deadlines
- Self-starter, able to prioritize work schedule while supporting the organization's needs
- Experience supporting within regulatory affairs
- SAP User with 3+ years’ experience working on SAP
- Experience working in biopharma industry
- Experience working with innovation teams
- Experience in an administrative support role supporting large teams at different levels
6
Skills For Project & Admin Coordinator Resume
- Skilled at remaining calm under pressure
- Advanced experience using Excel to produce tables and charts and create formulas and links
- Heavy calendaring of individuals and teams with a priority to maintain Executive Directors’ schedule in a dynamic environment
- Experience supporting within R&D Audit
- Supports OB/GYN residents by managing the software system (MedHub) for resident evaluations by faculty and resident rotation experiences
- Demonstrate flexibility in dealing with change and diversity
- Excellent working knowledge of MS Outlook, Excel, Word, Prophet, Asana, and SAP Business One
7
Skills For Admin Coordinator for the American Redcross Resume
- Problem Solving: Is a self-starter, problem solver and has a good sense of LHAS needs, rules and regulations
- Acts as a role model for support staff, accountable for promoting good public relations with staff, visitors and co-workers
- Assures waiting areas are kept neat, clean, and in good repair
- Work with and cooperate with others
- Prepares documents for Departmental Education Committee and Clinical Competency Committee to improve resident clinical and educational experiences
- Excellent judgment as well as the ability to work with extremely confidential documents and information
- Experience in an administrative role or equivalent
- Able to demonstrate an ability to think ahead and use your own initiative
8
Skills For Technical Service Admin Coordinator Resume
- Some retail experience is preferable
- Post-secondary education in business and energy efficiency experience would be an asset
- Min. 2-3 years experience in a fast paced, complex organization
- Previous administrative or office experience required
- Answering screening and forwarding incoming phone calls
9
Skills For Construction Admin / Coordinator Resume
- Overseeing the capturing of sick notes on system linking to deferred assessment lists
- Utilizing systems such as E-finity for Purchase Order requisitions/SAP for invoice coding and processing
- Mailing/Shipping/Receiving of various packages between sites
- Writing and/or composing business correspondence
- Operating computer systems and software applications such as word processing, graphics and spreadsheets and 10-key data entry equipment
- Scheduling a large volume of practicing attorneys to act as judges for moot court arguments
- Issuing/record keeping of certificates/degrees received by campus
- Overseeing the updating of student details
- Utilizing systems such as Concur in support of this high travelling department in terms of travel bookings and expense management
10
Skills For Construction Admin / Coordinator Senior Resume
- Making travel arrangements and preparing expense reports
- Arranging for guest speakers, including contracts, travel and venue
- Arranging ancillary meetings during major conferences
- Assisting with preparation of presentations and meeting agendas
- Filing, including project related material and remittances
- Working alongside the brand managers to create a social media strategy for 27+ brands and posting content for all brands
List of Typical Responsibilities For an Admin Coordinator Resume
1
Responsibilities For Academic Admin Coordinator Resume
- Reconciliation of DCF (Digital Conversion Fees) between integrator reports and SpiritWorld (SPE internal distribution system) and the raising of PO’s through SAP
- Screens telephone calls, mail and visitors. Answer questions, furnishes information or redirects requests as appropriate to assist in supervisor’s time commitments
- Attends departmental meetings, compiles minutes, creates priority steps and provides feedback and reminders to attendees
- Substantial related experience in administrative support role
- Identifies and balances multiple priorities and the needs of multiple teams
- Demonstrates a service-oriented approach to all activities
2
Responsibilities For Plant Admin Coordinator Resume
- Demonstrates a willingness to learn new approaches and to adapt to change
- Managing departmental administrative files, records, preparing expense reports and ordering office supplies and special equipment as needed
- Maintaining up-to-date lists of team players and key 1:1 meetings
- Renewing professional memberships before expiration
- Providing backup support to additional departmental admins
- Managing of office supplies
- Seating list and plans
3
Responsibilities For Orders Admin Coordinator Resume
- Checking system to ensure all access essentials requests have been submitted
- Arranging and tracking purchase orders
- Prepping materials (easels, pens, sign-in sheet, table cloths, resources, flier posting)
- Prepare all reporting information for accounting, including, monthly closing, accounts payable, payroll, petty cash, plant checking account and inventory
- Assist with marketing logistics, including tracking collateral, event and other deliverables and reminding contributors of deadlines
- Manage onboarding process for team, including record access, regulatory training requirements and core. subject training requirements
4
Responsibilities For Gift Admin Coordinator Resume
- Act as point person for coordinating building access for visitors including Zoetis field colleagues, guests and meeting attendees
- Maintain support knowledge by attending trainings, assisting leadership team with projects and self-learning
- Responsible to follow-up with potential referrals providing information on program services and assisting them in determining program appropriateness
- Provide bidding support including bidding document preparation
- Establish and maintain office procedures and systems (e.g. filing or recordkeeping systems, ordering supplies, SAP, Ariba Administration)
- Assists with Cancer Check, including screening preparation and follow up activities
5
Responsibilities For Service Admin Coordinator Resume
- Assist with maintaining a safe and clean work environment, by partnering with facilities
- Assists Chair with organizing faculty meetings to include preparation of the agenda and taking minutes
- The primary focus of the Coordinator, DSM Tracking & Reporting is to process participant files and invoices
- Database project management within Total Synergy – entering and activating fees and acceptances and credit checks
- Manage the weekly reporting and monthly invoicing in Total Synergy
- Arrange staff travel including flights, car hire and accommodation following staff travel policy
6
Responsibilities For Project & Admin Coordinator Resume
- Arrange domestic and international travel, including managing immigration/travel issues
- Support the Clinical Trials Manager in calendar management, meeting organization and preparation, distribution of agendas and meeting minutes
- Arrange full itineraries for biotechnology site visits, including coordination of multiple groups across organizations, tours of facilities and meeting minutes
- Maintain record of staff trainings and ongoing staff training requirements
- Customer account management to include: invoicing, sales order, price books, pre-pays, troubleshooting
7
Responsibilities For Admin Coordinator for the American Redcross Resume
- Process OEM purchase order requests (i.e., ID Capture API software) including creating vendor purchase orders
- Responsible for reviewing and updating job position descriptions for staff and volunteer
- Oversee assessment mark capturing and responsible for mark verification during semester
- Maintains the Chair and Vice Chair's calendars, which includes arranging and coordinating meetings and conferences
- Develop positive working relationships with diverse audiences including faculty, staff and the public
- Plan, organize, and coordinate ALD Connect Annual meeting – venue selection, agenda creation, supporting speaker and patient travel
- Maintain lobby/waiting areas, work areas, and office suites
- Screens and acts on incoming phone calls and e-mails; provides service and handles complaints
8
Responsibilities For Technical Service Admin Coordinator Resume
- Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc
- Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material
- Maintains supplies inventory by checking stock to determine inventory level; anticipate needs; place orders, verify receipt of orders
- Assist in reporting and maintenance of monthly performance reports
- Analyze and prepare reports for senior management to monitor ongoing operations
9
Responsibilities For Construction Admin / Coordinator Resume
- Work with Division Finance to ensure invoices, Purchase Card processing and PO are coded and tracked correctly
- Format and compile data, and create presentations and reports, and data entry using Microsoft office tools and other media
- HIP submission and tracking for poster presenter travel
- Upload publications and approvals in publication tracking tool
- Upload documents in study database (STEEPROCK) and audit for missing information
- Coordinates revisions and printing of encore posters
10
Responsibilities For Construction Admin / Coordinator Senior Resume
- QR code generation and testing
- Responsible for the processing of participant files; review individual files, ensure backup is provided for incremental cost/energy savings
- Authenticate and process customer incentive payments including response to customer payment queries as necessary
- Debt management – contact clients regarding overdue accounts via phone and email for payment
- Process all incoming supplier invoices and prepare for approval
- Ensure that there is always an appropriate level of stationery and general offices supplies, including grocery supplies and milk
- Intermediate knowledge of a word processing program and a spreadsheet program
- Communicates details clearly and accurately; both orally and in writing
- Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately
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