Accounts Payable Administrator Resume Sample
Larue Schulist
964 Mariana Estates,
Detroit,
MI
+1 (555) 678 9575
Work Experience
Accounts Payable Administrator
09/2015
-
PRESENT
Chicago, IL
- Use knowledge and expertise relating to SAP VAT codes, rules of supply and Shire’s VAT registrations in order to manually code the VAT on vendor invoices as necessary
- Utilise knowledge of Shire’s “Delegation of Authority” rules and limits to ensure that invoices are correctly routed to the business for approval using the ReadSoft workflow tool
- Understand what information is needed for correct vendor creation and ensure that it’s provided, so that invoices can be recognized via scanning technology and payments can be made correctly
- Responsibility for maintenance of the Delegation of Authority tables within Shire’s accounting systems
- A strong knowledge of Shire’s Procure to Pay process, in order to be able to support the team operating the process in an ad hoc manner as necessary
- Process invoices and employee expense reports accurately in PeopleSoft in accordance with the company’s corporate policies and procedures
- Match receivers, invoices and purchase orders on a daily basis
- Maintain a file of unmatched receivers and purchase orders. Follow up with Purchasing on any items that age beyond one week, two days for discount vendors
- Maintain a file of unmatched invoices. Follow up with Purchasing on any items that age beyond one week, two days for discount vendors
Senior Accounts Payable Administrator
08/2009
-
08/2015
Los Angeles, CA
- After verifying the accuracy of the invoice, purchase order and receiver, enter the invoice into the accounting software for payment. Follow up with Purchasing on any discrepancies
- Make sure all discounts are taken within terms
- Work with Document Imaging to ensure all records are maintained
- Review all expense reports for accuracy and receipts and process for payment after management approval
- Run checks according to schedule specified by Corporate, except in cases of special requests
- Transmit list of checks or ACH deposits written to bank for Positive Pay verification
- Check with bank daily via internet connection for checks presented for payment but not matching the list transmitted for Positive Pay. Determine disposition of exceptions
- Maintain complete files for paid vendor invoices
- Work with Purchasing Department to ensure accurate and timely flow of information
Accounts Payable Administrator, German Team
08/2005
-
07/2009
Philadelphia, PA
- Prepare month-end journal entries for each monthly closing and verify the balance of the accounts payable aging to the A/P general ledger accounts
- Provide backup and take turn in rotation as receptionist as needed
- Comply with all Corporate and Divisions policies and procedures
- Prepare the monthly close end including analysis of
- Managing end-to-end Payables transactions (Invoices, Expense Claims, Payment Requisitions) and ensure transactional alignment with policies and internal guidelines
- Supporting Change Management activities related to process transformation and ongoing process changes in the S2P domain
- Providing end-user support to business stakeholders regarding the source-to-pay process, policy, system and transactions – ensuring excellent customer service and SLA compliance
Education
Globe University / Minnesota School of Business
2000 - 2004
School's Degree in Accounting
Professional Skills
- Good verbal and written communication skills and confidence to liaise with suppliers along with excellent organisational skills
- Excellent organisational, time management and administrative skills with ability to prioritise and produce results
- Prioritize and meet deadlines. Strong time management skills
- Strong time management skills with the ability to prioritize multiple time-driven tasks and deliverables
- Demonstrated computer proficiency and strong data entry skills, with Microsoft Office applications and JD Edwards is an asset
- Strong verbal, listening and communication skills to effectively and professionally interact with peers and vendors
- Demonstrated computer proficiency and strong data entry skills, with Microsoft Office applications and Oracle is an asset
How to write Accounts Payable Administrator Resume
Accounts Payable Administrator role is responsible for interpersonal, microsoft, excel, software, word, computer, basic, organizational, customer, english.
To write great resume for accounts payable administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Accounts Payable Administrator Resume
The section contact information is important in your accounts payable administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Accounts Payable Administrator Resume
The section work experience is an essential part of your accounts payable administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous accounts payable administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular accounts payable administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Accounts Payable Administrator resume experience can include:
- Maintain company compliance with state regulations pertaining to Unclaimed Property including preparation of due diligence letters and preparation of yearly reporting to appropriate state(s)
- Excellent customer service skillset, going above and beyond the call of duty where necessary
- Strong MS excel skills and be proficient in keyboarding
- Team player with demonstrated skills at relationship building within team and across the organization
- The ability to prioritize and be self-motivated, managing time effectively to meet deadlines
- Good listening skills and ability to accept and follow direction
Education on an Accounts Payable Administrator Resume
Make sure to make education a priority on your accounts payable administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your accounts payable administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Accounts Payable Administrator Resume
When listing skills on your accounts payable administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical accounts payable administrator skills:
- Strong computer skills with ability to effectively utilize Microsoft Office suite
- Strong oral and written communication & good interpersonal skills
- Strong computer skills including MS Excel & MS Word
- High attention to detail, including strong numeracy skills
- Excellent numeracy, reasoning and literacy skills – proficient in MS Office Suite, especially Excel
- Effective and professional communication skills both verbal and written
List of Typical Experience For an Accounts Payable Administrator Resume
1
Experience For Senior Accounts Payable Administrator Resume
- Excellent written and verbal communication skills; knowledge of correct English grammar, spelling, and punctuation
- Good communication skills (internal and external)
- Strong interpersonal, analytical, written communication skills with attention to detail
- Excellent written and oral communication skills and ability to work well with others
- Strong interpersonal, oral and written communications and analytical skills
- Fluency in English (strong verbal and written communication skills); fluency in additional languages are considered an asset
- Proficient math knowledge required; Skills in adding, subtracting, multiplying, and dividing whole numbers, fractions, and decimals with a calculator
2
Experience For Temporary Accounts Payable Administrator Resume
- Basic Microsoft Office skills (Word and Excel)
- Manage a variety of tasks at the same time yet remain focused to complete projects effectively and within weekly deadlines
- Proficient software skills, especially with Excel and Word
- Other European language skills
- Experience in excellent customer service
- Deal effectively with individuals at all levels
3
Experience For Accounts Payable Administrator, German Team Resume
- Demonstrated knowledge of automated accounting applications, fund accounting and basic accounting principles, policies and procedures
- Accurately create and maintain all payment templates in the banking system ensuring approval gained prior to any payment requirement
- Two to five (2 -5) years of AP, Accounting or Bookkeeping experience
- Two (2) years of customer support and invoice processing experience in a professional working environment
- Working experience as Accounts Payable in manufacturing environment, preferably automotive
- Post secondary education in accounting, or with substancial related work experience in a similar environment to be considered equivalent
4
Experience For Junior Accounts Payable Administrator Resume
- Experience processing accounts payable
- Three to five years working experience in Accounts Payable, preferably in a Shared Service Centre
- Experience working for mid to large corporations
- Oversight of invoice routing with appropriate approval validation
- Experience in the following software packages: Great Plains, Oracle, SAP
- Accounting and accounts payable experience required
- Good working knowledge of Microsoft office (specifically Excel)
5
Experience For UK Accounts Payable Administrator Resume
- Experience processing over 500 invoices on a weekly basis
- A good understanding of spreadsheets and databases
- Have experience of accounting software
- Have an excellent understanding of Microsoft Office
- High volume administration experience ideally having worked in an international office environment
- Experience in a multi currency international environment
- Establish and maintain good relations with vendors and internal clients
- QuickBooks software experience highly desired
6
Experience For Accounts Payable Administrator Stage Resume
- Background and experience with System, Application Products (SAP) and foreign currencies is desirable
- SAP ERP system experience
- Completed associate degrees and\or 2-4 years of experience in an accounting related field
- 1-3 Previous A/P Admin experience
- Practical experience gained in an administration role within a busy environment
- Previous experience in an Accounts Payable Administrative role is not essential
- Able to demonstrate a sense of urgency and ability to meet deadlines
- Experience with Oracle, SAP, Microsoft Dynamics, JD Edwards, or other sophisticated ERP is required
- Experience in an Accounts Payable role
7
Experience For Senior Accounts Payable Administrator / Clerk Resume
- Proven ability to multi-task and work in a deadline driven environment
- Process and review employee expense reports for appropriate documentation and compliance with company policies prior to payment
- Experience: This is an entry-level position
- Experienced in a high volume, fast paced environment
- Strong Proficiency in Microsoft Excel, Word, Outlook and internet invoice submission
- Experience in accounts payable administration for a medium to large organisation
- Experience of Deutsch bank’s portal ‘DB-Direct’ and Bank of America
8
Experience For Accounts Payable Administrator, French Team Resume
- Accounts Payable and/or Accounts Receivable experience is an asset
- Work collaboratively with other departments to ensure excellent customer service
- Excellent overall attendance, quality and safety record
- Accounts payable experience in a high-volume environment
- Mastery skill level in Excel and proficiency in Outlook and other Microsoft applications
- Accounts Payable SAP experience
- Work requires at least 3 years of experience in a full-cycle A/P role
9
Experience For Accounts Payable Administrator Temp to Perm Resume
- Experience with Microsoft Office Professional applications, Outlook, Word and Excel
- Strong background in Accounts Payable process is required for this role
- Work experience in e-commerce and/or international companies
- In Accounts Payable team, or College Graduate with applicable Intern experience
- Previous accounts payable experience
- Demonstrated knowledge of automated accounts payable systems
10
Experience For Accounts Payable Administrator Assistant Resume
- Demonstrated knowledge of California State Board of Equalization Sales and Use Tax Regulations
- Demonstrated ability to function in a high-paced production focused environment
- Experience in Accounts Payable beneficial
- Experience in a finance customer service environment
- Have a strong desire and willingness to learn and take on new tasks
- Handle frequent interruptions and changes in priorities
List of Typical Skills For an Accounts Payable Administrator Resume
1
Skills For Senior Accounts Payable Administrator Resume
- Excellent organizational skills with the expertise to make good decisions on changing priorities, handling frequent interruptions proficiently
- Good vendor and internal client management skills
- Strong interpersonal, organizational and communication skills (written and verbal)
- Communicating effectively and professionally with others, including the public and vendors
- Strong 10-key data entry and experience with invoice processing and coding to the proper general ledger account and accurate tax application
- Prior experience in an accounting or bookkeeping department
- Exceptional accuracy and attention to detail along with problem solving skills
- Effectively communicate process steps in a training capacity
- Work effectively in a high growth environment and a rapidly changing organization
2
Skills For Temporary Accounts Payable Administrator Resume
- Follow-Up & Problem Solving Skills Required
- Proficient in personal computer skills and widely-used software packages, eg spreadsheets (Excel), and word processing (MS Word)
- Demonstrated experience working in a high volume, fast paced environment
- Demonstrated experience serving internal and external customer/suppliers
- Customer Service, detail oriented, multi-tasking, time management and follow-up skills required. Ability to work independently and with others is required
- Excellent knowledge of MS Office and experience with Microsoft accounting software
- Experience in Microsoft Office, essential, including strong knowledge of Excel
- A proactive, adaptable and future focused approach, with an ability to effectively challenge established processes
3
Skills For Accounts Payable Administrator, German Team Resume
- Team player who deals effectively with colleagues and clients
- Communication skills with external and internal Customers
- Invoice processing experience, including entry, GL distribution and matching to eProcurement GRN’s. Experience of Oracle iProc an advantage
- Work and communicate effectively within a team setting and with people
- Accounting experience that includes strong focus on accounts payable
- Be organised and have great communication skills
- Under direct supervision, applies basic skills and procedures
- Building and maintaining good relationships, both internal and external, across all levels
- Validating high volume invoices into our Workflow and Airpas finance system
4
Skills For Junior Accounts Payable Administrator Resume
- Working experience with Oracle Financials or other ERP systems
- Validate, record and send checks, including expediting special handling
- Accounts payable experience in manufacturing field, including purchase order related invoicing and sales tax accrual knowledge
- Multi-task and adapt to changing priorities and procedures while maintaining a positive attitude
- Build strong relations with Guidewire’s vendors, auditors and employees by maintaining up to date files and being responsive to queries
- Financial experience using statutory accounting principles required
5
Skills For UK Accounts Payable Administrator Resume
- Solid understanding of basic bookkeeping and accounts payable practices and principles
- Good working knowledge of computers and accounting systems, preferably SAP and Proficient on Excel
- Resolve system issues relating to goods receiving
- Project accounting experience - in engineering, architecture or construction is an asset
- Proactively problem solving, with a good understanding of when to escalate to Team Leader/Supervisor or Accounts Payable Manager
6
Skills For Accounts Payable Administrator Stage Resume
- Experience of using SAP in a similar function, essential, with understanding of various T-codes such as ME23N, SBWP, FB03, ZFV60, FBL1, XK03, ME9F, NKS03, KS03
- Previous experience working within a similar role within building, maintenance and construction, desirable
- Knowledge of basic accounting concepts and the elements of good internal controls
- Prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
- Experience of processing T&E expense claims in accordance with company policy
7
Skills For Senior Accounts Payable Administrator / Clerk Resume
- Experience of working in a Sox control environment
- Experience of working in a busy accounts payable function
- Two to five years’ experience in commercial real estate accounting required
- Experience working in an office environment
- Excellent organization and planning
- Experience using Microsoft Office, inc Word, Excel (intermediate), Outlook
- Previous experience with a document scanning solution would be advantageous
- Bachelors in Accounting or Finance, or equivalent work experience
- Relevant experience supporting Accounts Payable
8
Skills For Accounts Payable Administrator, French Team Resume
- With at least one year of experience in AP, Sourcing or SAP
- A solid working knowledge of Microsoft Word, Outlook and Excel
- Five to seven years bookkeeping, accounts payable, and journal entry experience required
- Experience with the accounting system SYSPRO
- Experience of SAP computerised accounting system
- Ideal but not necessary, previous experience working with Russia accounts
- Demonstrated ability to improve existing processes
- Excellent computer literacy with sound understanding of AP procedures
- Review all invoices for appropriate documentation and approval prior to processing and payment
9
Skills For Accounts Payable Administrator Temp to Perm Resume
- With at least 6 months experience with high volume accounts payable processing
- Act as a Super User with a strong capacity for technological learning and development
- Generates voucher entry via 3 way match. The invoice, receiver, and PO quantities and pricing need to match prior to system entry
- Multi-task and be flexible with prioritising work tasks
- Accounts payable accounting experience
- Willingness to be part of a team & cooperate in accomplishing departmental goals and objectives
- Good understanding of the full cycle accounts payable process
- Experience in an electronic accounts payable processing environment
10
Skills For Accounts Payable Administrator Assistant Resume
- Good knowledge of the various systems used by Shire for the Procure to Pay and Accounts Payable
- Excellent knowledge of AP processes and Group Policies
- Experience with an automated A/P system and excel
- Highly professional demeanor, strong work ethic, team player
- Desired experience with Microsoft Office
List of Typical Responsibilities For an Accounts Payable Administrator Resume
1
Responsibilities For Senior Accounts Payable Administrator Resume
- Excellent interpersonal and communication skills, ability to relate to people at all levels
- Excellent knowledge of MS Office products (especially Excel)
- Following-up differences in documentation/document flow with materials personnel (purchasing, shipping, receiving) and various suppliers
- Preparing supplier payments according to appropriate method (cheque or wire), and keeping track of outgoing cheques
- Processing the day-to-day vendor invoices, by verifying and reconciling (non) Purchase Order Invoices and recurring payments
2
Responsibilities For Temporary Accounts Payable Administrator Resume
- Working with various departments and companies in aiding proper A/P processing
- Reconciling supplier statements and resolving reconciling items on a quarterly basis
- Obtaining, reviewing, and entering debit memos, debit cancellations, vendor credit memos, and check requests in the system
- Working knowledge of operating computer systems, peripherals, and accounting software and other related business machines. (required)
- Assisting cashiers with the raising and posting of all payments
- Auditing employee expense claims including ensuring adherence to Hologic’s travel policy
- Creating quotes, purchase orders and invoices; Assisting with site filling
3
Responsibilities For Accounts Payable Administrator, German Team Resume
- Implementing & maintaining a filing system for AP in line with record retention requirements. Other finance admin tasks as required
- Having dealt with invoice processing, month closing activities, supplier interaction
- Matching of purchase orders and packing slips with invoices
- Interacting with suppliers primarily by telephone or correspondence, and initiating requests for changes in Vendor Master
- Administering and reconciling Petty Cash
- Identifying and resolving all vendor invoice/purchase order discrepancies
- Performing daily and monthly accounts payable reconciliations and, when required, reconciling monthly vendor statements
- Assisting other team members when necessary to ensure our A/P team is providing the best possible service to the Profit Centers
4
Responsibilities For Junior Accounts Payable Administrator Resume
- Posting and monitoring expenditures
- Resolving vendor inquires, research and reconciliation of vendor payment history, including vendor statements
- Processing of documents (invoices and credit notes) onto the accounting system
- Processing of creditors payments on a timely basis (according to payment terms)
- Setting up new records and maintaining database
- Reconciling weekly payment runs – including expenses
- Investigating and resolving queries to ensure invoices are processed correctly and promptly
- Assisting with implementing new processes and procedures
5
Responsibilities For UK Accounts Payable Administrator Resume
- Processing accounts payable invoices from obtaining approval to entry in the system and match invoices to cheques
- Raising & amending purchase orders
- Liaising with supplier and resolving queries
- Logging invoices and highlighting where not approved
- Processing high volume invoices into our SAP accounting package
- Working knowledge and understand of basic accounting principles and procedures required
6
Responsibilities For Accounts Payable Administrator Stage Resume
- Running daily Create accounting in Oracle
- Scanning and filling invoices
- Assisting the AP team lead on an ad hoc basis and undertaking projects as requested
- Understanding of 3 way matching within an accounts payable function
- Supporting the business in the use of multiple electronic systems relating to the Procure to Pay process
- Interpreting and following instructions and procedures
- Operating Personal Computer and using programs or data entry in spreadsheet, financial systems and databases
7
Responsibilities For Senior Accounts Payable Administrator / Clerk Resume
- Working knowledge of Traverse Accounting software
- Willing to proactively share ideas to support process improvement initiatives without being judgmental of current processes
- Recording of manual payments such as ACH, Wire and Cashier’s Check payments
- Issuing check payments for disbursements to suppliers
- Insuring invoices are processed on time
- Preparing debit and credit memos to suppliers as required
- Maintaining vendor records of paid and unpaid invoices
- Providing various basic reports
8
Responsibilities For Accounts Payable Administrator, French Team Resume
- Working knowledge of financial systems is desirable
- Logging of all received invoices in our ERP system
- Scanning invoice copies into the system
- Maintaining creditors age analysis
- Processing data entry of accounts payable and process payment requests in a timely and accurate manner
- Ensuring all payment requests are in compliance to j2 policies and procedures and adhered to control processes
- Completing general ledger journal entries as well as credit card, bank account and carrier/supplier reconciliations
- Working with the accountant to resolve account issues when necessary
- Assisting with audit requests when required
9
Responsibilities For Accounts Payable Administrator Temp to Perm Resume
- Processing of customer requisitions, purchase orders and invoices
- Registering all sublet invoices received within the Purchase Control function
- Verifying invoices against relevant GRN
- Liaising with parts and service departments
- Reconciling sublet vendor statements
- Ensuring all invoices are approved in accordance with Hologic’s authority policy
- Processing of AP invoices through data entry in our A/P sub-ledger
- Managing office inventory
10
Responsibilities For Accounts Payable Administrator Assistant Resume
- Printing checks in the new system
- Getting them caught up in bill entry into NetSuite for December
- Processing all invoices and expenses for allocated entities
- Generating supplier payment runs as appropriate
- Accounting/Finance or Business related subjects
- Working knowledge within a finance position
- Ensuring invoices have been approved for payment
- Liaising with staff and suppliers to resolve account queries
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