Subcontracts Administrator Resume Sample
Stefan Price
430 Luettgen Squares,
Dallas,
TX
+1 (555) 283 2657
Work Experience
Subcontracts Administrator
04/2016
-
PRESENT
New York, NY
- Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment monitor’s balance
- Ensures compliance with company policy, regulation, and performance parameters
- Participates in and/or manages special projects as required
- Experience with Subcontracts
- BA or BS in Business, Finance, Operations Management, or related field or 15+ years of purchasing and buying experience directly related to flight simulation subcontracts/supplier management
- Effective understanding of program management budgeting and scheduling tools. In depth understanding of all aspects of the procurement process both within and without the defense aerospace environment. Cost/price analysis of proposals from suppliers in accordance with FAR requirements. Prior experience working with Engineering to assist in the development of effective requirements definition
- Subcontracts experience
- Possesses a strong understanding of the Procurement activities in the contract pre-award phase. Negotiate and establishes Non Disclose Agreements and standard Teaming Agreements, and serve as in a lead role for soliciting third party pricing to support Serco proposals. Demonstrates ability to understand Serco strategies for particular proposals and provide Procurement support accordingly
Subcontracts Administrator, Pcapp
01/2010
-
12/2015
Dallas, TX
- Performs a full range of subcontract activities associated with new business capture, working closely with proposal pricing, capture manager, and various functional leadership
- Prepares and issues comprehensive Requests for Proposals/Quotes (RFPs, RFQs) to obtain best pricing for inclusion in Vectrus priced proposals for new business
- Negotiates teaming agreements, as required; negotiates terms and conditions and pricing to meet the Vectrus price to win strategy
- Makes recommendations to management and capture team on subcontract strategy, risk mitigation, and best practices to improve probability of win and profitable execution upon win/award
- As needed, supports new program start up including: Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment monitor’s balance
- Monitors subcontractor performance to ensure that all contract terms and conditions are met while adhering to cost/schedule and mission requirements
- Uses specialized knowledge to solve complex and unique problems
- Provides subcontract support to the Business Development/Capture Team
Subcontracts Administrator Senior
08/2007
-
11/2009
Dallas, TX
- Provides cradle-to-grave processing and administration of assigned subcontracts and purchase orders of low to moderate dollar value, risk, creativity, and complexity in support of existing programs and newly awarded ones under supervision
- Assists Procurement Manager, Subcontract Manager ,and Sr. Subcontract Administrator with developing, negotiating, and administering purchase orders and subcontract agreements and executes other aspects of the acquisition process in development of new business proposals and resultant purchase orders/subcontract agreements of low to high dollar value, risk, creativity, and complexity
- Have some autonomy for assigned area of responsibility and acts as staff expert for company practices and policies and governing customer acquisition requirements for all procurement acquisition contract activities
- Works independently with good problem solving skills, while keeping Business unit and Corporate procurement management updated on the status of their assigned activities
- Applies the principles of the FAR/DFAR and other Government Acquisition regulations to the management of subcontract agreements between the Company and suppliers
- Supports the pursuit of new business by managing subcontractor requests for proposal, negotiating prices with subcontractors, and conducting price analysis to ensure the Company and its end-users are paying realistic and reasonable prices
- Develops and maintains positive relationships with project managers and subcontractors
Education
George Mason University - Prince William Campus
2001 - 2006
Bachelor's Degree in Business
Professional Skills
- Excellent organizational and communication skills and ability to multi-task, set individual task by assigned priorities, and work with minimal supervision
- The position requires demonstrated skills in administering FAR compliant contracts, price analyses, and terms and condition negotiations
- Strong interpersonal skills in working with IT Project Managers, Vendors, Legal, and Supply Chain teams
- Strong software and software-as-a-service licensing and negotiation skills
- Very strong organization skills to deal with a large volume of communications and contract documents
- Strong organizational and self-management skills, with emphasis on self-initiation and follow through
- Demonstrated experience and understanding of FAR Part 44 Contractor Purchasing System Review (CPSR) policies, procedures, and compliance
How to write Subcontracts Administrator Resume
Subcontracts Administrator role is responsible for procurement, microsoft, general, basic, analytical, interpersonal, negotiation, organizational, subcontracts, contracts.
To write great resume for subcontracts administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Subcontracts Administrator Resume
The section contact information is important in your subcontracts administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Subcontracts Administrator Resume
The section work experience is an essential part of your subcontracts administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous subcontracts administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular subcontracts administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Subcontracts Administrator resume experience can include:
- Excellent communication skills speaking, writing skills and organizational skills enabling effective communication
- Basic computer skills including Microsoft Office (Excel, Word, Power Point)
- Experience negotiating terms and conditions, analyzing for risk and recommending mitigation strategies
- Experience drafting and negotiating, subcontracts, P.O.’s teaming, and other forms of agreements
- Experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
- Government contracting experience working as a contracts/subcontracts professional in a government contracting environment
Education on a Subcontracts Administrator Resume
Make sure to make education a priority on your subcontracts administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your subcontracts administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Subcontracts Administrator Resume
When listing skills on your subcontracts administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical subcontracts administrator skills:
- Have good interpersonal and leadership skills
- Effective analytical, communication, and presentation skills
- Have good analysis skills
- Demonstrate administrative and organizational skills
- Strong negotiation skills with attention to detail and a high level of organization
- Proven self starter with excellent communication
List of Typical Experience For a Subcontracts Administrator Resume
1
Experience For Subcontracts Administrator, Pcapp Resume
- Communicate effectively, resolve conflicts, solve problems and make efficient and effective supply management decisions
- Demonstrated experience with managing the procurement process including solicitation, evaluation, award and documentation
- Advanced computer skills and ability to use procurement systems; proficient in Microsoft word, excel and power point
- Identify personal knowledge gaps and effectively seek resources
- Flexibility and agility – ability to work and set priorities in an environment with competing and changing demands
- Experience in Federal Government Subcontract Administration or Purchasing
- Present the subcontracting and procurement process to stakeholders in an effective manner
- Experience in subcontracting or other procurement and materials management functions
2
Experience For Subcontracts Administrator, Senior Resume
- Experience in managing tactical and strategic supplier relationships
- Ensures proper identification of received goods and their storage locations
- BA/BS or equivalent years of experience is required
- Experience in procurement and/or subcontracting, or other procurement and materials management function
- Prepare file documentation (electronic) to evidence compliance with policies and procedures
- Support effective management of change activity
- Provide effective communications with subcontractors and project team members
- Prepare and solicit Requests for Information (RFI), Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods
3
Experience For Subcontracts Administrator Senior Resume
- Assist in the preparation of client approval packages prior to award
- Preferably with downstream project experience
- Understanding of subcontracting and procurement terminology, measures, concepts, principles and strategies
- Understanding of legal terminology related to procurement
- Reporting – provides to management and peer groups subcontract metrics that adequately provide information to monitor project performance
- Responsible for evaluating and compiling Variation Orders and conversion of EI’s to VO’s
4
Experience For Professional Subcontracts Administrator Resume
- Prepare proposal deliverables, including the pricing of subcontracted services
- Develop intermediate understanding of subcontracting terminology, measures, concepts, principles and strategies
- Participates in proposal submission to ensure the pricing team has all necessary documents
- Works independently reviewing purchase requests and related documents. Clarifies all facets of a proposed acquisition to ensure accuracy and completeness
- Performs due diligence activities involved in evaluation of potential subcontractors, such as assessment of the subcontractor capabilities, alignment with Company lines of business, and risk profiles
- Responsible for negotiating and processing Non-Disclosure Agreements, Consultant Agreements, Professional Services Agreements, IT Service/Maintenance Agreements, and Teaming Agreements
- Working knowledge of FAR, AIDAR, Foreign Affairs Manual (FAM), Federal Travel Regulations, and other Federal agency contract and procurement regulations
- Maintain files of requisitions, receiving reports and related inventory documents
- Respond to reporting needs, data calls and audits, as necessary
5
Experience For Afs-subcontracts Administrator Resume
- Knowledge of different contract types and understanding of when each type is most appropriately used
- Proficiency in a Windows environment, including Microsoft Word, Excel, and Outlook
- Maintains and updates subcontractors' files for internal and external audits by applying ICF’s values, best practices, policies and procedures
- Assist Contracts and Procurement Managers in providing other support services as requested
- Perform subcontracting and procurement functions
6
Experience For Senior Professional Subcontracts Administrator Resume
- Develop understanding of procurement systems and tools
- Develop and execute subcontracting and procurement strategies and plans
- Competency to perform subcontracting and procurement management functions
- Knowledge of FAR principles and applying them to subcontract formation and management
- Ensures compliant file documentation on administered purchase orders and subcontracts
- Experience supporting USAID, Department of State or other federal agency contracts, including task orders issued under GSA Schedules, including labor category compliance under GSA schedules
- Experience with field support/overseas contracts for USAID, Department of State, or other federal agency
7
Experience For Grand Sky Subcontracts Administrator Resume
- Support new vendor setups, requests for proposals, and the administrative portion of contracts and service agreements
- Coordinate and schedule the facilities soft services including janitorial, pest control, lawn care, life safety services, cafeteria services, security, etc. Monitor completion of services to satisfaction of local customer
- Maintains records of on-hand inventory, performs cycle counts, verifies physical inventory accuracy, and performs database updates
- Process a high volume of Service Purchase Requisitions (SPRs) for Subcontractor and Consultant support in accordance with MITRE, FAR and CPSR compliant procedures
- Relevant experience required
- Establish, build and maintain collaborative relationships with internal and external subcontract stakeholders
- Research and prepare answers to day-to-day questions and issues related to subcontract administration
- Review Subcontractor and Consultant invoices for adherence to contract terms
- Suggest improvements to the subcontracts processes and strategies, as needed
8
Experience For Junior Subcontracts Administrator Resume
- Exercise judgement within generally defined practices and policies in selecting methods for obtaining solutions, with a focus on clear communications and relationship management
- Escalation to management of and for conflict resolution of terms and conditions when necessary
- Aptitude toward attention to detail and thoroughness
- Exercise judgement and to meet deadlines in a fast-paced organization
- Execute work in accordance with senior management’s goals and objectives
9
Experience For Subcontracts Administrator, Avionics Resume
- Advise, review & oversee RFP’s & Contracts produced by others (PMC’s/Contractors)
- Extracts from customer RFP those requirements unique/relevant to the subcontractor and incorporates into subcontractor’s RFP
- Purchase high volume, low risk goods and services with a value within the delegated procurement authority limit using the appropriate purchasing methodology while maintaining compliance with LBNL’s policies and procedures
- Place pCard and purchase orders based on understanding the customer's’ requirements, suppliers’ capacity, and resolve purchase order issues of limited scope and minimal complexity
- Interpret technical specifications and requirements to fulfill the purchasing needs of the Lab’s technical and scientific Divisions while adhering to all Laboratory’s Standard Practices and procedures
- Is able to effectively author and compile subcontract documents, as well as internal and external communications, and reports
10
Experience For Gssc Subcontracts Administrator Resume
- Experience in subcontracts management, or procurement, or materials program management
- Support the Project Manager in resolving any subcontractor disputes (with support from others)
- Conduct and document price analysis and cost analysis
- Perform subcontract closeouts; obtain subcontractor release documents
- Uses personal computer in support of electronic mail, and standard Microsoft Office software
- Purchase high volume, simple to moderately complex goods and services with a value within the delegated procurement authority limit using the appropriate purchasing methodology while maintaining compliance with LBNL’s policies and procedures
- Provide support in respect of pricing and effects of changes orders which involve subcontractors
- Familiarity with and perform moderately complex cost and price analysis of suppliers’ offers to perform work for Berkeley Lab
List of Typical Skills For a Subcontracts Administrator Resume
1
Skills For Subcontracts Administrator, Pcapp Resume
- Maintaining effective relationships with subcontractors, project team members, management, clients, and support organizations
- Experience working in an approved purchasing system environment is required
- Experience in eSRS reporting, ISR, SSR, and preparing Individual Small Business Plans
- Experience in purchasing, handling a wide variety of commodities
- Experience in service subcontracts and providing procurement supporting projects at various remote sites
- Purchasing experience particularly relating to government contracts
- Experience with leading proposals varying in value and complexity
- Able to work multiple tasks, deal with competing priorities, and work under tight deadlines
2
Skills For Subcontracts Administrator, Senior Resume
- Experience working in a project-based business model or in the construction industry
- Demonstrate working knowledge of Federal Acquisition Regulations (FAR) and agency supplement regulations required
- Significant experience supporting US Department of Defense prime contracts
- Experience with MS Office suite including Outlook
- Experience managing multiple (10+) subcontractor teammates on a large, fast-paced program
3
Skills For Subcontracts Administrator Senior Resume
- Experience working with Microsoft office applications and SharePoint
- Related experience in subcontracts and/or purchasing
- Demonstrated ability to understand, apply and comply with Company Policy and Procedure, FAR(CPSR)/DFAR and Public Law requirements
- Previous experience administering major subcontracts in a defense environment
- Ubcontracts, Contracts, Prime Contracts, Proposal Support or equivalent experience for Administrator III
4
Skills For Professional Subcontracts Administrator Resume
- Experience with DCAA and/or DCMA audits
- Procurement, Subcontracts, Contracts, Prime Contracts, Proposal Support or equivalent experience for Administrator II
- Understanding of Receiving and Accounting Principles
- Working knowledge of word processing, database, spreadsheet programs, and integrated software applications are required
- Understanding of cost and pricing methodologies and strategies
- Implement and execute strategies for soliciting, evaluating, and administering subcontracts
- Assist with NDA tracking and prequalifications for Subcontracts Sourcing Manager
- Manages supplier relationships including leading kick-off meetings, communications and performance measurement
5
Skills For Afs-subcontracts Administrator Resume
- Prepares CDRL’s (DD Form 1423) using associated DID(s) for submission to the USG using data/information provided by subcontractors
- Have an advanced working understanding and ability to perform price and cost analysis and methodologies
- Conduct subcontract negotiations on issues including terms and conditions and pricing
- Interact with other departments including Programs, Legal, Accounting, Property, Contracts, etc. as necessary
- Assist with NDA tracking and pre-qualifications for Subcontracts Sourcing Manager
- Provides task order and delivery order bid support including pricing for BOM’s and services for the Proposal Management Team
- Independent self-starter, able to understand and read proposals, write small business plans, and understand individual subcontracting plans
- Assists in the training of Headquarters and/or field site personnel
6
Skills For Senior Professional Subcontracts Administrator Resume
- Maintains regular interface with subcontractors, including subcontractors' management
- Process Subcontract Agreements and Change Orders using Oracle
- Assist with compiling bid tabs for subcontractor proposal evaluation and selection
- Assist with Change Order documentation and obtaining approvals
- Timeliness, accuracy, and adequacy of subcontracting and subcontract administration activities
- Fulfillment of the subcontracting requirements
- Develops procurement strategies including a clear, concise, actionable Statements of Work (SOW)
7
Skills For Grand Sky Subcontracts Administrator Resume
- Responds to standard inquiries regarding subcontract obligations and revisions
- Responsible for post award modifications to agreements including all change related activities
- Have an intermediate working knowledge of the MS Office Suite and MS SharePoint
- IT and Outsourcing contract concepts
- Proficient with Microsoft Office software and Deltek Costpoint
8
Skills For Junior Subcontracts Administrator Resume
- First shift: 8AM – 5PM in-office workday with one-hour lunch built in
- Participates with management in continuous improvement activities that ensure compliance with Government and corporate policies and procedures
- Interact in person and electronically with other staff, suppliers and internal customers
- Provide coordination of assigned subcontract packages, tracking of subcontract activity and progress information, and information and guidance to project personnel on subcontracting issues
- Working knowledge of Deltek and/or similar financial accounting / material management systems
- CPSR Audit requirements, Price Analysis Techniques, Costpoint Purchasing System, Word Processing and Electronic Spreadsheets
- Problem solve - applying originality, creativity and initiative
9
Skills For Subcontracts Administrator, Avionics Resume
- Detail-oriented, without losing sight of the big picture
- Knowledge of FAR and DFAR requirements
- Familiar with Supply Chain process
- Perform Price Analysis and Cost Analysis
- Professional memberships encouraged (i.e. NCMA, ICEAA)
- Knowledge of RFQ / RFP and analysis process
- Understands the project delivery processes as used for various contracting scopes (i.e. construction management, design-build, EPC) and their relationship to Enterprise Procurement procedures
10
Skills For Gssc Subcontracts Administrator Resume
- Understanding the various project delivery processes (i.e. consulting services, project management, construction management, design-build) with an ability to bridge the needs of each project and their relationship to Enterprise Procurement procedures
- Your ability In your daily work to work in several systems including MS products and Corporate ERP Systems
- Perform subcontracting tasks as assigned to support M+W Energy
- Basic knowledge of procurement regulations, policies and practices
- Transfer exceptions from Subcontract Agreements to company format for management review
- Obtain Subcontractor Insurance Certificates, review compliance and monitor expiration dates
- Compile RFP documents for bidders lists for projects
- Conduct business dealings with the highest level of integrity and regard for legal and environmental issues
List of Typical Responsibilities For a Subcontracts Administrator Resume
1
Responsibilities For Subcontracts Administrator, Pcapp Resume
- Review suppliers’ accounting and estimating systems in accordance with Federal cost accounting regulations and professional standards to support a sub-award of research and development agreements
- Demonstrated experience with multiple contracting formats, including Firm Fixed Price and/or Cost Reimbursable,
- Experience working in purchasing or subcontracting in a manufacturing, maintenance, or a related service field
- Have some basic knowledge of law, negotiations, accounting or cost engineering gained through education or experience
- Experience working as a team member engaged in tasks requiring teamwork and performance to schedules
- Previous experience of working within a Procurement Team
- Review invoices from sub-contractors and ensure effective processing within the stipulated time frame
- Strong attention to detail, commercial awareness, and analytical problem-solving capabilities
- Previous internship experience with an Engineering, Construction Company
2
Responsibilities For Subcontracts Administrator, Senior Resume
- Experience in subcontracts administration working for a federal contractor
- Experience working with all types of subcontracts (i.e. FFP, T&M, IDIQ, cost reimbursable)
- Experience in the GSA, GWAC and MAC contracting environment
- Experience working within SharePoint
- Assists in maintaining good relations with suppliers and information on market trends
- Moderate skill level working with Microsoft WORD & EXCEL
3
Responsibilities For Subcontracts Administrator Senior Resume
- Experience with administrating federal subcontracts
- Mimimum 4+ years of subcontract experience
- At least five (5) to seven (7) years of related experience in large scale government production contracts/subcontracts administration
- Coordinate closely with Engineering, Construction, and all other disciplines for continuity and overall program effectiveness
- Experience in contract administration in the United Nations is highly desirable
- Experience with the application of the Federal Acquisition Regulations
4
Responsibilities For Professional Subcontracts Administrator Resume
- Cradle-to-grave Federal and/or State Government subcontract administration or related experience
- Experience in government CPSR environment
- Deltek Costpoint experience (desired)
- Related experience in contracts administration is required
- Experience in a similar position
5
Responsibilities For Afs-subcontracts Administrator Resume
- Processing and monitoring Subcontractor and Consultant Invoices for payment
- Conducting bidders’ conferences
- Drafting Subcontract Agreements/Pre-bid Agreements/Variation documents; provide support implementation and compliance to framework contracts
- Working knowledge of the FAR and DRAR
- Working knowledge of FAR, DFARs, and other Federal Agency supplemental guides
- Understanding of various price analysis techniques
- Understanding of FFP, Cost Reimbursable, and T&M contract types
- Assist with developing, communicating and implementing procurement strategies and plans in accordance with overall company and business unit objectives
6
Responsibilities For Senior Professional Subcontracts Administrator Resume
- Develop advanced understanding of subcontracting terminology, measures, concepts, principles and strategies
- Ensure Subcontractor is compliant with FAR Subpart 22.17 (Combating Trafficking in Persons)
- As appropriate, each employee is responsible for completing all training requirements
- Administers subcontracts, including negotiation, correspondence, documentation, certification, financial reporting and product delivery
- Serves as a liaison with subcontractors regarding contracting issues
- Track and manage subcontractor performance to Contract requirements including Statements of Work
- Maintain the database of potential and qualified subcontractors, including performance history
- Compiles and analyzes statistical data to determine feasibility of buying products or services and to establish price objectives
- Perform fact finding on subcontract proposals
7
Responsibilities For Grand Sky Subcontracts Administrator Resume
- Provide guidance and support to project managers on subcontracting processes and best practices
- Some knowledge of FAR principles and applying them to subcontract formation
- Team with Human Resources and Talent Acquisition to facilitate subcontractor participation in filling open staff positions
- Work closely with Program Management, understanding that your work directly influences the achievement of goals and objectives
- Provide a weekly summary report to the E&A Senior Procurement Manager on all Subcontracting activities
- Assist in the monitoring and track subcontractor deliverables
8
Responsibilities For Junior Subcontracts Administrator Resume
- Responsible for securing subcontractors’ deliverables for pre-mobilization, weekly meetings, change-management, claims etc. activities
- Develop Request for proposals and able to understand and justify pricing
- Negotiates NDA's and Teaming Agreements
- Provide support in respect of pricing and effects of changes orders, which involve subcontractors
- Assists with implementation of basic subcontracting principles
- Respond to reporting needs and data calls, audits as necessary
- Prepares and executes teaming agreements
- Is the liaison with Commercial/Legal group regarding Subcontract Terms and Conditions of inquiries and Subcontracts
- Prepares consulting agreements
9
Responsibilities For Subcontracts Administrator, Avionics Resume
- Organize materials for the preparation of meetings, presentations and training sessions
- Prepare agenda and meeting notes on a weekly basis for sub-contracts assigned
- C.P.M. (Certified Purchasing Manager) or CPSM (Certified Professional Supply Manager) certification
- Familiarity with general construction and contracting practices
- Detailed knowledge of subcontract concepts, practices, procedures and regulations, including the Federal Acquisition Regulation
10
Responsibilities For Gssc Subcontracts Administrator Resume
- Execute the entire procurement process to ensure adherence to approved purchasing system policy and procedures
- Thorough working knowledge of the Federal Acquisition Regulation (FAR) and DFAR
- Member of the proposal process involving Request for Proposal/solicitations
- Prepare and issue properly approved Addendum’s in support of project requirements
- Main contact for all Subcontractors’ commercial and contractual matters
- Extract from customer RFP those requirements unique/relevant to the subcontractor and incorporates into subcontractor’s RFP
- Lead all aspects of the subcontract process including generation of RFP’s, proposal evaluations, source selections, negotiations, file documentations, dispute resolutions, and subcontract close-out
- Works with supervisor to develop negotiation points and seeks to learn CGI’s legal and business position on major issues
- Strong working knowledge of Federal Acquisition Regulation, related case law regarding subcontractors, and other bodies of law and regulation affecting government contracts
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