Maintenance Administrator Resume Sample
Willie Connelly
333 Dorris Crescent,
Phoenix,
AZ
+1 (555) 248 7414
Work Experience
Maintenance Administrator
08/2017
-
PRESENT
Detroit, MI
- Proficient computer skills with knowledge of Microsoft Office products
- Maintain logs of activities
- Work harmoniously with WCFS employees and customers
- Monitor and analyze
- Closely monitor and audit fuel and rental invoicing for any discrepancies
- Create purchase orders based on fuel and equipment rental invoices in a timely and accurate manner
- Distribute and maintain records of fuel cards, distribute as necessary
- Audit fuel cards monthly for accuracy
- Recognize process improvement opportunities utilizing knowledge of rental and fuel costs, vendor discounts and company expenditures
LCS Class Mission Module Maintenance Administrator
11/2014
-
02/2017
Detroit, MI
- Maintain relationships with and between customers, vendors and site personnel
- Or related business industry experience
- Data entry or related experience
- Working effectively in Excel and MS Access or SQL Server
- Reviewing/ purchasing orders through SAP for engineering and maintenance departments
- Inventory control records: using Blue Mountain and Excel Spreadsheets
- Analyzing purchasing records to allow for most economical purchasing methods
Preventative Maintenance Administrator
09/2008
-
10/2014
Houston, TX
- Verifying vendor compliance with parts purchased
- Assisting with the evaluation of vendor bids on parts
- Maintaining records to the operations of all parts departments
- Assisting in the evaluation of all parts and materials used to maintain inventory control
- Work with outside suppliers for PM’s and Maintenance work required on Forklifts and other mobile equipment
- Ability and enjoy ‘playing detective’ to seek out the correct information from various different sources
- Track and report maintenance cost per truck/trailer
Education
Colorado State University
2002 - 2007
Engineer's Degree in Related Field
Professional Skills
- Multitasking and excellent prioritisation skills
- Excellent critical/creative thinking and problem solving skills (resourcefulness)
- Strong information management skills including use of Excel and databases
- Demonstrated exceptional computer skills and software application proficiency
- Strong computer skills, SAP highly desirable
- Excellent organization skills, with ability to successfully manage multiple tasks
- Advanced computer skills, including MS Office (Outlook, Excel, Word, PowerPoint)
How to write Maintenance Administrator Resume
Maintenance Administrator role is responsible for software, microsoft, training, database, procurement, auditing, printing, accounting, reporting, manufacturing.
To write great resume for maintenance administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Maintenance Administrator Resume
The section contact information is important in your maintenance administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Maintenance Administrator Resume
The section work experience is an essential part of your maintenance administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous maintenance administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular maintenance administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Maintenance Administrator resume experience can include:
- Follow written and oral instructions and have interpersonal skills to communicate with co-workers and customers
- Interface effectively within all levels of the organization
- Working knowledge of Root Cause Analysis and/or +5 years of experience
- The ability to manage varying needs and prioritizing to ensure best business results
- Experience in a site based administration role within the mining industry
- Provide timely communication regarding any issues or trends identified to more experienced team members or leadership as needed
Education on a Maintenance Administrator Resume
Make sure to make education a priority on your maintenance administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your maintenance administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Maintenance Administrator Resume
When listing skills on your maintenance administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical maintenance administrator skills:
- Good technical, interpersonal and communication skills
- Good interpersonal skills with the ability to communicate with peers and at all levels of the business
- Proven experience working as a personal assistant desirable
- Enhancement of verbal and written communication skills
- Strong experience in Excel, Word and database management
- Knowledge and skills in Microsoft Office
List of Typical Experience For a Maintenance Administrator Resume
1
Experience For LCS Class Mission Module Maintenance Administrator Resume
- Previous experience from an office-type job (using Ms Office, Outlook, office equipment)
- Eight (8) years’ experience in Navy weapon system maintenance and logistics support
- Working with vendors involved with ordering
- Review and analyse data for deficiencies; resolving discrepancies by using standard procedures and returning incomplete documents for resolution
- Issue PO’s for all maintenance, parts and consumables spending. Tracks spending, and reconcile invoices with PO’s
- Assist with onboarding new department hires
- Maintain parts room inventory and stocking of parts. Involves light physical duty
- Support Maintenance team with assigning work and equipment
- High service orientation and service oriented working
2
Experience For Preventative Maintenance Administrator Resume
- Track and report on pre-pass accounts for transportation units. Reconcile accounts and pay invoices
- Maintain the maintenance procedures manual
- Prepare monthly reports for parts inventory by location
- Maintain inventory and account information for tires
- Ensure the Maintenance SOP’s are up to date
- End of month accruals
- Coordinate daily department activities to maximize team efficiency and achieve team established goals
- Bill maintenance renewals 90 days in advance of due date or as necessary
3
Experience For Plan Maintenance Administrator Resume
- Process orders in a timely manner to ensure license certificates are delivered to customers; ensure all orders are completed by end of day on the last day of the month
- Prepare weekly and monthly maintenance reports for Financial Analysts, Business Analysts and Executive team
- Understand the maintenance renewal process of acquired companies and integrate/create new processes as needed
- Proactively update and recommend changes to assigned procedures documentation to ensure information is current; ensure new procedures are accurately documented in a timely manner
- Able to provide exceptional follow through and be customer-service driven
- Support Work Management Processes by completing data entry in all phases of work management from identification of work through work execution. Work includes generation of PMs, closure of work orders, reporting of labor hours, printing work orders, maintaining the weekly work schedule, etc
4
Experience For Maintenance Renewals Administrator Resume
- Support Source to Pay processes by completing data entry related to purchase orders, receving and service entry sheets. Provide support to receiving MRO parts. Work includes daily review of invoice reports (parked, blocked, GRIR) and reviewing/troubleshooting the invoices on these reports to resolution
- Support performance management by completing data entry to generate performance metrics. Work includes auditing mechanic time sheets for completeness, delinquent PMs, schedule compliance & adherence, backlog, etc
- Support Work Management Processes by completing data entry in all phases of work management from identification of work through work execution. Work includes generation of PMs, closure of work orders, reporting of labor hours, printing work orders, maintaining the weekly work schedule, etc
- Maintain fleet and driver records for Edmonton in compliance with Alberta Transportation requirements. Act as SME for N. AB fleet compliance outside Edmonton, and audit other locations in N AB for compliance
- Issuing Purchase orders and ordering parts
- Track and record maintenance records in the TMT(Transman) system
5
Experience For Computerised Maintenance Management System & Preventative Maintenance Administrator Resume
- Provide administrative support for the shop functions
- Follow all safe work procedures and policies to ensure an incident-free work environment
- Work together with Asset Specialist to register new equipments in CMMS. Do periodical inventory in workcells and on local surplus
- Work together with ME to setup equipments and their PM's in CMMS
- Generate various reports from CMMS to control PM's
6
Experience For Administrator, Maintenance Resume
- Maintain the CMMS database
- Work together with external companies to maintain TPM techniques
- Be in touch with customer and connect them with maintenance technicians
- Reply to complaints and contact customers if needed
- Prepare written documentation and reports for the maintenance team
- Native Hungarian, English is an advantage
- Maintain and retrieve maintenance and QSHE information and documentation
- Assist in the management of Contractors on site
- Liaise with others for relevant procedures and audit trails
7
Experience For Maintenance Production Administrator Resume
- Maintain an up to date Contractor Induction register
- Generate and maintain unplanned lifecycle requests and reports
- Generate and administrate maintenance team reports
- Manage audit reports (internal and external)
- Manage door access database and issue new key cards as needed
- Ensure scope of work clearly defined
- Ensure work tasks entered into WO
- Ensure end dates updated and managed
8
Experience For Ch-maintenance Administrator Resume
- Ensure statuses of MNs and WOs are accurate
- Create Maintenance Plans/Items/Task Lists in SAP for preventative maintenance (PM) programs
- Administer Key Performance Indicators (KPIs) as required
- Ensure all property repairs are tasked to the Repair & Maintenance Team for completion within contract timescales
- Compile task sheets for the Maintenance Team
9
Experience For Provider Maintenance Administrator Resume
- Liaise with the Property Agent(s) in order to resolve landlord responsibility repairs
- Manage Property Agent inspection reports by raising repairs onto a CRM database and liaising with the Property Agent to provide them with regular progress updates
- Liaise with the Welfare Team to ensure all inventory requests are necessary
- Liaise closely with the Warehouses in Walsall and Wakefield to ensure adequate stock levels and place orders as necessary
- Liaise with the Transport Team to ensure the timely delivery and collection of inventory items
- Liaise with Third Party contractor(s) to ensure repairs are addressed within timescales
10
Experience For Maintenance Administrator & Stores Assistant Resume
- At all times, keep databases updated of progress made on open defects and close on completion and within contract timescales
- Hands out work to maintenance staff for execution and follows up on documentation of completion
- Follows up with staff on documentation of corrective actions
- Receives maintenance requests from entire business and coordinates execution with Facilities Engineer and Lead Tech
- Is main point person and implementer for transition to maintenance management database
- Integrity– Understands and complies with TE Ethical Conduct and Policy. Respects confidences, admits mistakes, and doesn’t misrepresent him/herself for personal gain
- Time and attendance management for the Kellogg’s apprentices – use of Kronos
List of Typical Skills For a Maintenance Administrator Resume
1
Skills For LCS Class Mission Module Maintenance Administrator Resume
- Strong proficiency with Excel and Word, and strong computer proficiency in general
- Introduction and development of strong working relationships with vendors
- Manage conflicting demands and prioritise tasks and workload
- Two (2) years of experience working in the field of automotive repair
- Previous administrative experience including Word, Excel, PowerPoint, MS Project and CMMS
- Experience managing Maintenance Systems
- Previous database, spreadsheet and word experience
- Previous experience in a Health and Safety environment
2
Skills For Preventative Maintenance Administrator Resume
- Strong attention to detail, organised and efficient
- Some experience with basic Microsoft Office programs (Word, Excel and PowerPoint)
- Experience in administrative and/or maintenance or reliability fields
- Livelink experience an asset
3
Skills For Plan Maintenance Administrator Resume
- Experience in Quality systems
- Experience in plant maintenance administration
- Experience in audits of maintenance systems
- Experience as a Maintenance Administrator
- Good SAP maintenance knowledge
- Use experience and best practice knowledge to provide timely follow-up and resolution to maintenance inquiries by both internal and external customers
- Printing and filing of planned maintenance sheets for the planning engineers
4
Skills For Maintenance Renewals Administrator Resume
- Working knowledge of Computerized Maintenance Management Systems, including SAP
- Updating and maintaining the SAP maintenance management system master data and schedules
- Working within a small team
- Working knowledge of maintenance storerooms
- Working knowledge of Root Cause Analysis and/or 5Y
5
Skills For Computerised Maintenance Management System & Preventative Maintenance Administrator Resume
- Working knowledge of SAP would be an advantage
- Processing contractor time sheets
- Updating maintenance KPI’s
- Dealing with telephone and e-mail enquiries
- Being in general supportive, helpful and a team player
- Raising purchase orders for both spare parts and service
- Key understanding of logistics and planning
- Maintain knowledge and understanding of all safety policies and procedures affecting the Mill, Mine and Maintenance Operations
6
Skills For Administrator, Maintenance Resume
- In-depth knowledge of Distilling & Malting processes
- Maintain preventative maintenance files for transportation. Report units requiring PM during the next months
- Maintain and ensure accuracy of customer records and pricing per billing audits, name change requests, maintenance agreements and license change requests
- Assist with preparing imports and entering information of acquired companies into appropriate systems
- Generic filing and up to date record keeping
7
Skills For Maintenance Production Administrator Resume
- Receives parts and othering ordering requests. Coordinates fulfillment with Facilities Engineer
- Aid and assist with reporting and visibility into new processes and procedures
- Positive attitude, willing to
- Some understanding of maintenance issues
- 5 GCSE’s at grade C and above including English Language and Mathematics (or equivalent)
- Perform ongoing inspections and risk assessments to identify and address unsafe conditions or hazards in the workplace
- Work to tight deadlines and delivering planned budgets
- High level of computer literacy and full working knowledge of Microsoft Office suite
- Apply logical thinking to solve problems and troubleshoot
8
Skills For Ch-maintenance Administrator Resume
- Accountable for the creation of the maintenance visits based on the schedule, and for the their distribution to the technicians (if no electronic dispatching)
- Work in flexible environments, from shop parts room to office setting
- Work together with Manufacturing to train them to TPM techniques (first of all autonomous preventive maintenance)
- Support all aspects of monthly fuel reports including; verification of fuel charges, reconciliation of fuel invoices, and payment of fuel invoices
- Assist with on boarding of mobile maintenance personnel
9
Skills For Provider Maintenance Administrator Resume
- Progress chasing (corrective actions, report recommendations etc.)
- Work within SAP-PM module assisting Maintenance Planners manage work
- Creates Master Data in SAP including Functional Locations, Equipment Masters, Work Centers
- Liaise with the Repair & Maintenance Team to capture information relating to property repairs in order to update and close defects on the system
- Uses established planning tools to plan and track preventative maintenance work
- Maintains electronic and hard copy files for maintenance and parts purchasing activities for compliance and continuous improvement
- Participate in IFS and customer audits to gain feedback on system for ongoing improvement
- Participate/attend learning opportunities to stay current in knowledge of relevant technology, best practices and industry norms
- Attend events and perform research to optimize equipment and sourcing opportunities
10
Skills For Maintenance Administrator & Stores Assistant Resume
- MS Office (Word, Excel, PowerPoint, Access, Outlook)
- SAP or other CMMS
- Normal office environment with regular exposure to the production floor
- Facilities Maintenance environment an advantage
- The ability to plan own work, work on own initiative and meet deadlines
- Flexibility to work at AGI/ Other college occasions as required
List of Typical Responsibilities For a Maintenance Administrator Resume
1
Responsibilities For LCS Class Mission Module Maintenance Administrator Resume
- Licenses/Certifications: Current state driver’s license
- Proactive, adaptable and ability to multi-task
- Recognize unsafe conditions or hazards in an industrial workplace
- MS Products (Word, Excel, Outlook)
- A recognised technical background
- No specific educational requirements
2
Responsibilities For Preventative Maintenance Administrator Resume
- Formal instruction of approximately three (3) weeks
- On the job instruction as required
- Works at desk with telephone, in close proximity to fellow workers
- Frequently communicates with others to complete own tasks
- Lead by example and establish a safety culture through daily, weekly and monthly safety meetings
- Ensure employee performance and activities follow safe processes
- Support Work Management Processes by completing data entry in all phases of work management from identification of work through work execution.Work includes generation of PMs, closure of work orders, reporting of labor hours, printing work orders, maintaining the weekly work schedule, etc
3
Responsibilities For Plan Maintenance Administrator Resume
- Support performance management by completing data entry to generate performance metrics.Work includes auditing mechanic time sheets for completeness, delinquent PMs, schedule compliance & adherence, backlog, etc
- Maintenance Notifications (MNs)
- Control PM delays
- Work Orders (WOs)
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