Production Administrator Resume Sample
Kayli Schmidt
5511 Wiegand Plaza,
Detroit,
MI
+1 (555) 185 4386
Work Experience
Production Administrator
03/2017
-
PRESENT
Phoenix, AZ
- Read, analyze, and interpret procedures
- Apply mathematical calculations
- Use word processing, spreadsheet, inventory, internet, and order processing software
- Physical production background required
- Microsoft Word and Excel required. 45-50 wpm typing
- Deal effectively and professionally with all levels of production and management
- Excellent organization skills and ability to prioritize required
- Insert first bullet line of job responsibility
- Insert second bullet line of job responsibility
Document Production Administrator
05/2012
-
02/2017
Phoenix, AZ
- Insert first bullet line of job requirement
- Insert second bullet line of job requirement
- Responsible for the tracking/production of TPB interiors by working with Editorial, Pre-Press department and Printer CSR’s to achieve all required approvals to maintain quality standards and ship date
- Create PDF’s and In House proofs achieving all required approvals in order to maintain quality standards
- Proficiency with Photoshop, Illustrator, Quark required
- Gives direction and assistance to all TV series’ line producers, associate producers and production managers. Reviews and verifies all paperwork prepared and submitted by production management, such as work-for-hire/freelance forms, start cards, time sheets, deal memos, check requests, purchase orders, invoices and various reports
- Physical animation production background highly desired
- Extensive knowledge of animation production process & terminology required
- Word processing and computer skills required. 45-50 wpm typing
Production Administrator, Vocal Arts
12/2007
-
02/2012
San Francisco, CA
- Primary administrative and general support aide to VP, Production. Primary back-up support for SVP, Production. Answers telephone calls. Takes messages, forwards to appropriate party. Coordinates and maintains VP’s schedule. Handles issues and questions as required
- Physical production background highly desired
- Books travel for assigned events according to each traveler’s needs and budget allowances
- Previous administrative and scheduling experience required
- Proven track record of working with teams in cross functional dynamic, fluid office environment
- Effective and proven presentation skills (verbal and written) required
- Lift/move packages of up to 30lbs required
- Able to handle large volumes of data and repetitive admin tasks, with accuracy
Education
University of San Francisco
2002 - 2006
Master's Degree in Accredited School
Professional Skills
- Possess excellent organisation skills, teamwork and secretarial skills
- Possess excellent planning and organisational skills with the ability to prioritise own workload
- Excellent organisational skills of both self and others with the ability to manage and prioritise multiple conflicting demands on time
- Excellent organization skills and ability to prioritize required in a fast-paced environment
- Strong MS Office skills including Outlook, Excel and Word
- Excellent planning and organizational skills
- Strong quantitative/analytical and communication skills
How to write Production Administrator Resume
Production Administrator role is responsible for organization, security, word, planning, retail, credit, training, database, mac, printing.
To write great resume for production administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Production Administrator Resume
The section contact information is important in your production administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Production Administrator Resume
The section work experience is an essential part of your production administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous production administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular production administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Production Administrator resume experience can include:
- Strong decision making and leadership skills, and the ability to assess, prioritize, and find creative solutions when problem-solving
- Excellent organization skills and ability to prioritize work in a fast-paced environment
- Demonstrated experience in process control, scheduling, stock and asset movement
- The ability to work flexible hours is also necessary. The ability to multi-task and work effectively in a fast paced environment is essential
- Professional experience managing complex, high-profile productions, events, or performance activities
- Generates closed job report & reviews for outstanding items prior to Production Manager review
Education on a Production Administrator Resume
Make sure to make education a priority on your production administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your production administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Production Administrator Resume
When listing skills on your production administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical production administrator skills:
- Able to work closely with others in a team environment, good interpersonal skills
- Strong PC Skills, including proficiency with MS Outlook, Word, Excel, PowerPoint, & Database management. Typing 45-50 wpm
- Proofread and edit documents for grammar, spelling, punctuation, and format (editing and formatting skills need to meet strict formatting requirement)
- Ad-hoc administration, tasks such as: booking meeting rooms, overtime approval sheets, security passes, management of team holiday chart and skills matrix
- Generate invoice and C of C for all goods being despatched and ensure that all goods are despatched in accordance with order delivery dates
- Exceptional communicational skills (both written and oral)
List of Typical Experience For a Production Administrator Resume
1
Experience For Document Production Administrator Resume
- Previous experience with the operations in a customer focused manufacturing environment
- Previous purchasing experience in a fast paced and customer orientated environment
- Good with numbers to take into account production, wastage and other key areas
- Validates daily time and material use for production & service employees
- Excellent judgment, discretion and integrity under stressful circumstances
2
Experience For Production Administrator, Ruabon, UK Resume
- Create purchase order requisitions for goods or services required by the company
- Good level of verbal and written communication
- Order lumber two weeks prior to start & verify for accuracy.Post to vendor portal upon completion
- Or more production experience required
- Keying in Production
- Creating PDF’s and in house proofs achieving all required approvals in order to maintain quality standards
- Distributing new drawing packs to shop floor supervisors
3
Experience For Production Administrator, Vocal Arts Resume
- Producing stores sheets for stock control
- Providing cover for Production Planners when necessary
- Scanning Production Admin documents
- Closing ended works orders
- Raising/closing shortages as necessary
- Liaise between Manufacturing departments, Accounting, Shipping and Project Engineering as necessary to facilitate smooth scheduling of on time deliveries
- Assist with establishing and implementing procedures and guidelines for the purchasing section
- Assist with developing new initiatives and managing projects as needed
- Perform other tasks as required by the Production Coordinators/Director of Tooling and Molding
4
Experience For Post Production Administrator Resume
- Enjoy working with numbers and large volumes of data
- Coordinate with planning and production management to ensure product is on time and communicate any issues/updates/changes
- Serve as main point person for contracted opera stage managers and assistant stage managers, overseeing orientation of stage management
- Coordinate program content for opera playbills, working closely with Communications
- Utilise generated reports for maintenance of purchasing system and processes
- Resolution of purchasing errors / returns
5
Experience For Production Administrator Resume
- Maintenance of purchasing data
- Cost allocation / tracking
- Assist business with item sourcing
- Negotiate pricing with suppliers
- Ensure Day to Day Running of Production Systems
- Complete the agency daily manning sheets
6
Experience For Document Production Administrator Resume
- Process holiday forms, ensuring signatures are obtained and that the holiday allowance is not exceeded
- Investigate discrepancies with clockings, absence and holiday etc, resolving issues as they arise
- Carry out return to work interviews in line with the procedure, ensuring associated paperwork is completed and filed
- Highly competitive salary and training
- Sports & Social club with lots of exciting events
- Take pride in the accuracy of your work and have high attention to detail
- Have sound IT (Microsoft) knowledge, specifically Excel
- Be enthusiastic and determined, with a team spirit and positive attitude
7
Experience For Production Administrator, Ruabon, UK Resume
- Be a confident communicator in order to maintain a strong working relationship with our Merchandising, Garment Technology, Logistics, Wholesale, colleagues and suppliers
- Serve as Vocal Arts Department liaison with the Production Department managing the artistic vision of the Vocal Arts Department (such as physical and logistical production requirements) in coordination with Production Department’s priorities
- Strong interest in today’s opera industry
- Coordinates all production elements related to the network’s professional and other productions, including the creation and distribution of the event paperwork
- Coordinates distribution of the network’s graphics packages to the production teams
8
Experience For Production Administrator, Vocal Arts Resume
- Makes travel arrangements for above-the-line personnel, below-the-line personnel and staff management
- Reports music cue sheets for productions and maintenance of team and network production schedules
- A problem solver and solution orientated individual with a ‘can-do’ attitude
- Requests, coordinates and distributes the network’s graphics packages each season
- Responsible for the tracking/production of CE interiors by working with Editorial, Pre Press Department and Printer CSR’s to achieve all required approvals in to maintain quality standards and ship date
9
Experience For Post Production Administrator Resume
- Acts as liaison between Production Executive, producers, UPM's, department heads and other production related personnel. Responds to and resolves any problems or questions relating to production ensuring the most cost-effective solutions; communicates problems to supervisor if irresolvable
- Gives day-to-day direction and assistance to all TV series Production Coordinators, production offices and production staffs. Reviews and verifies all paperwork prepared and submitted by coordinators such as call sheets, deal memos, check requests, purchase orders, and various reports
- Assist the Senior Manager of Crewing and Operations to make travel arrangements for both above and below-the-line personnel
- Track the completion of music cue sheets for productions and maintenance of master cue sheet log
- Create agendas for production meetings; take and distribute notes afterwards
- Request, coordinate and distribute the network’s graphics packages each season
10
Experience For Production Administrator Resume
- Prepare and process all purchase requirements relating to outside process services of the manufactured items and assist in the purchase of component raw materials and supplies as required. Update and maintain purchase order dates and schedules
- Orders stock items, materials, services, equipment and assigns purchase orders and contacts the vendors to place the order
- Searches inventory records or warehouse to determine if material on hand is in sufficient quantity
- Charge inventory through material transfer sheets
- Inputs items received into computer and scans purchase orders and necessary back up documentation
- Picks up and delivers parts as needed
- Tracks warranty parts usage for replacement by vendor
List of Typical Skills For a Production Administrator Resume
1
Skills For Document Production Administrator Resume
- The following skills are worth extra credit—so put these in your cover letter!
- Strong continuous project experience
- Experience in planning and preparing manufacturing production schedules
- Knowledge and experience in Shipping and Receiving management processes and the ability to coordinate activities for a team
- Have experience of administrating within a FMCG environment
- Be an excellent communicator, outgoing and friendly
- Makes an excellent liaison; excels at interpersonal communication and fostering streamlined exchanges between multiple departments—with a touch of diplomacy
- Administrative and documentation review experience, preferably in a manufacturing environment
2
Skills For Production Administrator, Ruabon, UK Resume
- Any experience with MRP/ERP would be useful but not essential
- General Industrial Supply and product experience
- Experience in Pharmacuetical Industry
- Raising, releasing and printing works orders including manual works orders
- Raising, amending, splitting and printing job cards
3
Skills For Production Administrator, Vocal Arts Resume
- Bring an exploratory approach to problem solving, understanding that the answer that is easiest to give is not always the right prescription for the problem
- Adding, maintaining and updating global notes and routings
- Scheduling all aspect of tufting
- Raising travel requests for approval and ensuring trips are booked in a timely manner and within budget
- Carrying out general administrative tasks as requested by the Planning Manager
4
Skills For Post Production Administrator Resume
- Closing outstanding shortages on ended works orders
- Managing the scrap form register and raising scrap forms as required
- Raising PCR’s (Purchase commitment requests) and PO’s (purchase orders for invoices)
- Assisting Sales Desk when required
- Understanding of print production required
- Creating PDF’s and in-house proofs achieving all required approvals in order to maintain quality standards
- Creating PDF’s and in-house proofs to achieve all required approvals to maintain quality standards
- Liaise between Manufacturing departments, Accounting, Shipping and as necessary to facilitate smooth scheduling of on time deliveries
5
Skills For Production Administrator Resume
- Maintenance of department records including filing of job folders, shipping reports, update of customer information, etc
- Creates shipping documentation, including packing lists, and address labels for all outbound shipments
- Solve typical problems by evaluating and selecting solutions from established options
- Thrives on the adrenaline rush of working in a high-volume, action-packed role. Organization and multi-tasking are your middle name!
- Enjoy working in a fast paced and challenging environment
6
Skills For Document Production Administrator Resume
- Maintains the network’s master production schedule and weekly assignment schedule, including tracking of ENG requests and videographer assignments
- Prepare and ship materials, receive and check incoming shipments per packing slip and purchase order
- Follow up with vendors regarding past due purchase orders and coordinate the schedule with planning and customer service
- Management of diaries for Senior Management, booking in visitors, company car collections, expenses and updating our Time Management System
- Communicate clear and complete information to accounting to facilitate accurate invoicing
- Manage receiving and shipping of parts in and out of Phoenix inventory
- Perform research and activities to acquire the knowledge and understanding of machine components and manufacturing operations
7
Skills For Production Administrator, Ruabon, UK Resume
- Communicate with management concerning production scheduling and reports
- Provides counseling and training to other technicians to ensure business needs are met
- Investigate and pursue opportunities for related industry training and certification, to create networking opportunities and increase workplace performance
- Complete Export Register with relevant details when processing any exports being despatched
- File completed Quotes and maintain records destroying and recording completed Quotes
- Verifies, maintains and confirms records on incoming/outgoing and delivery of shipments
8
Skills For Production Administrator, Vocal Arts Resume
- Computer proficient with Microsoft Office, including Excel and other spreadsheet applications
- Process and monitor changes to critical paths on a daily basis to enable the business to have access to deliveries and planning
- Input purchase orders onto our system correctly and cross checking details, so that precise records of agreements and requirements are kept
- Assist with Letters of Credit Applications and Tracking Sales man sample orders
- Assist with the tracking of sales sample orders
- 5 hours per week working hours
- Interact and communicate well with people of all backgrounds, adapting with ease and authority
- Coordinate vendor deliveries of the outsourced product with planning and customer service
9
Skills For Post Production Administrator Resume
- Manage production scheduling with customer and supplier
- Provide updated pricing to customers
- Develop, implement, and monitor proper scheduling procedures to maximize production and minimize downtime
- Notify management of any problems adversely impacting production
- Pursuit of training and certification through the American Production and Inventory Control Society
- Produce kitting sheets for Customer and New Chapel drawings as required
10
Skills For Production Administrator Resume
- Where required, email invoices to customer or pass to Reception for posting
- Archive all Works Travellers together with order paperwork maintaining up to date Register
- Competence in Excel and Word is essential
- Able to multi-task and meet concurrent task deadlines
- Have maths and English GCSEs grade C or above (or equivalent)
- Be diligent and have a keen eye for detail
List of Typical Responsibilities For a Production Administrator Resume
1
Responsibilities For Document Production Administrator Resume
- Oversee daily activities of opera productions and opera-related performance activities including rehearsal schedules, coaching assignments, and musical preparation
- Manage logistics for current opera season and production-related activities, working closely with artistic director and other directors to address issues including cast changes, singer preparation, rehearsal process challenges, personnel issues, etc
- Liaising with Account Managers / Production Planners in updating and checking production documentation packs (purple and multi folder)
- Travel Requirement: 5% for training purposes
- Helps with the set-up of new production office space and coordinating various aspects of prep until a Production Coordinator is hired
- Maintain and update comprehensive production overview calendars for all Vocal Arts productions and production-related activities
- Serve as Vocal Arts Department liaison with the Production Department
- Manage physical requirements and production needs for all Vocal Arts spaces including audience seating, furniture, lighting, signage, harpsichord moves/tunings, equipment, set pieces, props, instruments, etc
2
Responsibilities For Production Administrator, Ruabon, UK Resume
- Convert approved purchase order requisitions to purchase orders and send to the vendors. Verify receipt of purchase order confirmation from the vendors
- Coordinate vendor returns and credits
- Create new job orders and assemble job packets for distribution to the shop floor
- Audit job paperwork for accuracy and initiate corrections with shop personnel
- Set standard cost for purchased materials upon management approval
- Monthly work in process audit
3
Responsibilities For Production Administrator, Vocal Arts Resume
- Timesheets - liaising with agency workers, recruitment agencies and Aston Martin supervision. Raising the Purchase Orders and ensuring timesheets are submitted by the correct dates and times
- Stationary management – ordering as required / distribution
- Work wear management – ordering as required / distribution
- Weekly processing of highly confidential contractor invoices
- Coordinate receipt of products from vendors and product shipments to customers
- Perform other tasks as required by the Production Supervisor/Director of Operations
- Complete the PC/PA checklist
4
Responsibilities For Post Production Administrator Resume
- Manage production parts from supplier as well as to customer
- Work in a team environment and collaborate with various departments
- Creates address files for GMS and synchronize data for carrier route level coverage
- Provide advice and support to the production and logistics managers, and ensure that all business requirements are met in a timely manner
- Oversee the distribution of Change Notices and Solo Masters
5
Responsibilities For Production Administrator Resume
- Update lumber orders for rough and trim material
- Generate purchase orders at time of start and launch to vendor portal
- Review and update quantities, bids and lumber costs as required and enter area figures and miscellaneous costs to prepare a job cost estimate and forward to cost manager to verify base, standard and elective costs to ensure accuracy of the cost system as needed
- Assist with the preparation of any divisional or subcontractor correspondence as it relates to the costing function
- Assist accounts payable area as necessary to resolve bid issues with invoices
- Maintain subcontractor files, which include copies of all signed bids, phase specs, and any additional documentation
- Research back-charges and invoices that are in question
- Maintains SchedulePro program for division
- Update and maintain start schedule
6
Responsibilities For Document Production Administrator Resume
- Assist divisional users with UCS problems
- Launch revised master selection sheets to sales representatives and notify team of availability
- Produce Works Traveller as directed by Contract Review Engineer
- Implement any amendments to Works Traveller when advised by Contract Review
- Book in and maintain records of all customer drawings
- Produce Preventative Action History Sheet template for all new drawings
- Maintain records of all re-used New Chapel drawings
- Maintain and file Traveller documents when completed
- File all Works Orders when received from Contract Review
7
Responsibilities For Production Administrator, Ruabon, UK Resume
- Maintain and amend various spreadsheets as requested in order to supply information to Management including but not exclusively, Works Order List, Monthly Sales Figures and Export Register
- Working directly with customers in conjunction with Sales & PE’s to obtain purchase orders, track order status and communicate updates as necessary; assist with meeting targeted sales quotas
- Daily utilization of the Corporate CRM systems, creating contact records and maintaining the database’s integrity; keeping customer records and databases current and reporting activities and/or results as required
- Daily utilization of the corporate order entry system, IQS and SolidJobs; importing orders, setting up shipments, and assisting the PE’s in putting a clear and concise Work Order on the floor
- Daily communication with internal sales staff, project management staff and division management team
- Prepare settlement documentation and coordinate with lenders, attorneys and title companies
- Gain exposure to administrative needs for the construction side of our business
- Determine consistency and clarity of style within technical reports
- Produce documents for client submittal
8
Responsibilities For Production Administrator, Vocal Arts Resume
- Perform other support tasks as needed, such as scheduling conference calls and project meetings, assisting with agenda preparation, and preparation of minutes for project and staff meetings
- Ensures that inventories are taken in compliance with Meggitt policy and verifies confirmation in computer system
- Follows all safety policy and procedures
- Coordinate between Engineers, Developers and Architectural Services any comments relative to the permit process to ensure comments are being addressed and delivered to appropriate agencies
- Coordinate submissions of architecture and follow-up on all comments to enable product to get certified
- Obtain Driveway and Sediment Control bonds as necessary
9
Responsibilities For Post Production Administrator Resume
- Manage fees with permit runners to obtain permits within appropriate timeframes
- Schedule work orders and routings internally to meet delivery schedules
- Raise and monitor purchase orders on vendors to meet production schedules
- Manage inventory control to ensure no outages or excess holdings
- Conduct audits on the inventory system to ensure use by site is accurate
- Develop and maintain Inventory control systems with the General Manager and Finance
- Data entry of work time allocations, procurement of all supplies and service requirements for the Gearhart Group
10
Responsibilities For Production Administrator Resume
- Issue purchase order requests to Gearhart for Redback businesses
- Organise scheduled stock take of inventory and assets periodically
- Adhere to SGS corporate procurement policies and processes
- Provide detailed weekly reports on schedules against targets
- Expedite to enable business orders to be fulfilled in a timely manner
- Highlight to management any conflicts between operational procedures and our safety mandate
- A satisfactory standard of education
- Travel requirement: 0 %
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