Executive Asst Resume Sample
Creola Nikolaus
3814 Brekke Grove,
San Francisco,
CA
+1 (555) 686 9869
Work Experience
Executive Asst
11/2017
-
PRESENT
Los Angeles, CA
- Composes letters and memoranda from verbal direction or knowledge of Bank’s policies, procedures and functions. Initiates responses to correspondence for senior executive or own signature
- Answer and direct phone calls to appropriate area and/or person
- Respond to guests complains
- Schedule appointments for General Manager
- Act as a PR contact person for the hotel
- Occasionally make reservations for VIP’s and Super VIP’s guests, as well as auction and past inconvenient guests
- Produces a variety of correspondence, forms, tables, charts, reports and summaries from various sources including executive dictation, notes, committees, meetings etc
- Receives, produces and maintains documents that contain highly sensitive and confidential information
- Receives, screens and directs incoming mail, phone calls and visitors, handles some matters personally and forwards needed matters on to Executive or appropriate individual
Senior Executive Asst
07/2013
-
05/2017
Dallas, TX
- Prepare responses to routine inquiries and do follow-up to ensure items are handled
- Compose, review and edit documents on behalf of the Executive
- Acts as liaison between Executive and patients, associates, physicians, board members and external groups
- Manages and communicates calendar and daily schedule
- Coordinates arrangements for professional conferences and seminars
- Regularly interacts with a variety of national organizations, community leaders and other individuals who are influential or important to the Hospital. Determines issues which Executive needs to be made aware of and communicates them in an appropriate manner
- Composes letters and memoranda from verbal direction or knowledge of bank’s policies, procedures, and functions. Initiates responses to correspondence for senior executive or own signature
Senior Executive / Asst Manager
01/2008
-
05/2013
Phoenix, AZ
- Assists with processing travel requests and related expense reports
- Orders and maintains departmental office supplies, forms, and administrative materials
- File creation and management, set up and maintain electronic filing system
- Tracks and maintains invoices for purchased goods and services
- Compiles reports, composes formal and informal correspondence and creates and formats presentations
- Work with and maintain highly confidential material
- Administrative Coordination Coordinates all functional aspects of department name and Leadership by continuously processing deliverables in a timely manner including
Education
Grand View University
2002 - 2007
School's Degree in Communication
Professional Skills
- Strong verbal and written skills and the ability to effectively manage multiple tasks while maintaining priorities
- Demonstrate initiative and independence in carrying out multiple tasks, as well as strong critical thinking, creativity and problem-solving skills
- Strong organizational, project management and problem-solving skills with strong multi-tasking abilities
- Strong decision-making, problem-solving, communication and critical thinking skills
- Work well with all levels of employees, demonstrating strong teaming and partnering skills
- Excellent human relations skills including persuasion, selling, and developing rapports
- Excellent computer and word processing skills using Word, Excel, PowerPoint
How to write Executive Asst Resume
Executive Asst role is responsible for microsoft, interpersonal, software, computer, powerpoint, retail, finance, training, integration, database.
To write great resume for executive asst job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Executive Asst Resume
The section contact information is important in your executive asst resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Executive Asst Resume
The section work experience is an essential part of your executive asst resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive asst responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive asst position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Executive Asst resume experience can include:
- Assists with calendar management and meeting coordination (e.g. conferences, celebrations, and department meetings). Also includes booking rooms reservations and catering
- Excellent PC skills - MS Word, Excel, Outlook, PowerPoint
- Managing SVP/VP’s busy schedules and calendars by prioritizing based on knowledge of needs and priorities of the business
- Typing 50wpm and data entry skills, required
- Demonstrated experience proofreading, composing/editing documents. Thorough mastery of English grammar, punctuation, and spelling
- Willingness to acquire skills involving iManage, an electronic legal matter filing system
Education on an Executive Asst Resume
Make sure to make education a priority on your executive asst resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive asst experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Executive Asst Resume
When listing skills on your executive asst resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical executive asst skills:
- Strong computer skills, with experience in spreadsheets, charts, or graphics to display data, and proficiency adapting programs to meet sophistication required
- Excellent verbal/written communication skills, including phone manner with customers required
- Strong interpersonal skills and a collaborative approach to working with internal and external stakeholders
- Expert organizational skills and experience in providing dependable and organized attention to detail on daily tasks and special projects
- Very strong Microsoft Outlook skills for calendar management
- Team player with excellent organizational, interpersonal, oral and written communication skills
List of Typical Experience For an Executive Asst Resume
1
Experience For Senior Executive Asst Resume
- Handle complex integration of conflicting calendar priorities; ensuring the SVP’s time is managed closely
- Representing the Vice President, Public Affairs by welcoming visitors, arranging department functions and special events
- Researching and preparing memos, reports, data, and other informational materials as requested or deemed necessary
- Complete a variety of administrative support tasks, including answering phones, filing, typing, making copies, arranging meetings, organizing, etc
- Thorough mastery of English grammar, punctuation, and spelling. This includes proofreading and proper formats for composing/editing documents
- Supports execution of project based activities including UT System-wide and strategic sourcing events
2
Experience For MG Executive Asst Resume
- Assist in maintaining external customer contact database
- Coordinate special projects with complete budget ownership and reporting of Travel & Entertainment expenses, office supplies, and meetings & events budgets
- Coordinate Marketing events and retailer meetings
- Manage Marketing animation calendar updates and due dates
- Process requests for telecommunications and facility needs
- Schedule and coordinate conferences calls for large groups
3
Experience For Senior Executive / Asst Manager Resume
- Record and prepare detailed minutes of meetings and conversations
- Arranges all domestic and international travel for executive and support managers
- Greet visitors, answer and direct phone calls, take messages and respond to questions
- Communicates in person and through correspondence with high level contacts inside and outside the company
- Compile data for reports and presentations
- Maintain and complete expense reports and order office supplies
- Coordinate and manage SVP’s calendar and schedule appointments and meetings
- Reconcile and prepare accurate, timely expense reports
- Open and Manage Purchase Orders (PO’s) and/ or other related requests
4
Experience For Practice Executive Asst Resume
- Answer and screen manager’s telephone calls and arrange conference calls
- Provide back – up assistance to President of L’Oreal Paris
- Confer with the President on a daily basis to ensure calendar is manageable and up-to-date
- Completion of 2 year secretarial program or related college business courses
- Manage and design the team’s SharePoint
5
Experience For Executive Asst., Alexa Resume
- Recognize confidential information pertaining to the executive’s position, department and/or company and maintain it in accordance with standard procedure
- Enhance the Executive Team’s effectiveness
- Coordinate and manage GM’s calendar and schedule appointments and meetings
- Interact professionally with Global Vice Presidents and Directors both internal and external to the Baxter Healthcare organization
- Handle large amounts of sensitive, confidential information concerning professional and personal performances of staff and confidential information concerning hospital affairs in a discreet manner
- On a daily basis, receive mail from internal mail room. Screen daily mail for matters of importance and distribute material to appropriate individuals. Bring priority items to supervisor’s attention. Respond to correspondence on own initiative
- Provide research and administrative support to special projects. Prepare data on projects and studies such as updating procedure manuals and analyzing division activities. Assist the Executive in overseeing projects in progress throughout the hospital and report the progress on a regular basis
- Perform executive functions to assist supervisor including making decisions within authorized scope or directing the decision making to the proper authority. Establish systems and processes that ensure the effectiveness and efficiency of the Department
6
Experience For Executive Asst to SVP Resume
- Reading, analyzing and routing incoming email with appropriate files or materials attached to correspondence to be answered. Composing correspondence, reports or material for signature, and answering questions and meeting requests directed to the Vice President
- Completing projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
- Improves quality results by studying, evaluating, and re-designing processes, implementing changes as needed
- Schedules, coordinates and assists with meeting planning for all meetings including meetings such as Committee meetings, conferences and presentations
- Arranging corporate travel and meetings by developing itineraries and agendas, scheduling flights or booking other transportation, arranging lodging and meeting accommodations. Preparing and reviewing Expense Reports
- Hosting visitors to the DMI
7
Experience For Executive Asst Resume
- Open, sort and distribute incoming correspondence, including faxes and email
- Efficiently maintain travel logistics and scheduling
- Organize and communicate agenda of meetings/events, updating any changes to all participants
- Assists with daily operation of the sales group, ensuring smooth and efficient workflow
- Hands-on involvement in a variety of marketing logistics
- Assist in the completion of all related expense reporting
8
Experience For Senior Executive Asst Resume
- Research new and more efficient ways of performing data communications
- Assist Managers in making all necessary travel arrangements for Brink’s Global Services Employees
- Coordination of agendas, calendars, meetings, and travel arrangements
- Manage complex daily schedules of the GM and VP, using independent judgment and quick communication in shifting meetings/arrangements to best accommodate ever-changing priorities
- Monitor and support the sales Twitter Account
- Prepare documents & formats required for part measurement and support preparation of documents & formats for production processes, to meet the requirements of standards & customers
- Audit the documents like PFD, PFMEA, CP, work instructions, SOP’s, check lists, formats and get it corrected to meet the requirements specified in standards
9
Experience For MG Executive Asst Resume
- Conduct audits as per process and product audit plans, Pokayoke audit plans, Layout inspection plans, OJT audit plans & customer requirements and for verification of causes & actions of concerns (customer line/warranty/internal)
- Autonomous maintenance, PM & calibration planning & execution of plans, trouble shoot & maintenance of Metrology (Gauge room & Standard room) equipment
- Maintain records & samples according to GKN standards and customer requirements
- Hybrid Marketing Coordinator & Executive Assistant role
- Communicate audit findings & ensure closure of gaps
10
Experience For Senior Executive / Asst Manager Resume
- Conduct timely & accurate inspections
- Interpret & analyze results and judge the approval of parts (as per GKN Standards), from Internal / External (from Suppliers) processes
- Monitor trends in products & process parameters
- Drive Metrology in plant in line to GKN standard
- Organize complex meetings including partnership with attendees and participants, booking location/AV equipment and catering, organization and communication of agendas, and updating changes to participants
- O Play a critical role in ensuring daily operations run seamlessly
List of Typical Skills For an Executive Asst Resume
1
Skills For Senior Executive Asst Resume
- Strong customer service skills. Ability to tactfully handle phone calls, filter as appropriate and redirect to other sources at Scientific Games if necessary
- Strong computer skills and knowledge of Microsoft suite applications, especially Word, Excel and Power Point
- Strong interpersonal abilities and professional skills required
- Knowledge of Microsoft Office, excellent communication skills and ability to handle situations in a professional manner is essential
- Experience handling complex integration of conflicting calendar priorities
- Work requires skills related to proofing and editing reports, correspondence, and the like for accuracy, sentence
- Exceptional written and verbalommunication skills. The ability to draft error-free correspondence is critical
- Exceptional Microsoft Office (Word, Excel, PowerPoint, Outlook) skills
- Exceptional written and verbal communication skills. The ability to draft error-free correspondence is critical
2
Skills For MG Executive Asst Resume
- Proficient Office(Word, Excel & PowerPoint) Computer Skills
- Proficient Office (Word, Excel & PowerPoint) Computer Skills
- Computer skills as well as type 40 words per minute
- Prior administrative experience in a corporate environment
- Typing 55wpm. Ability to operate a Dictaphone, where required. Shorthand, 80 wpm as required by the department
- Handling complex integration of conflicting calendar priorities; ensuring the Vice President's time is managed closely
- Experience in supporting a technical organization
- Demonstrate discretion and confidentiality in the handling of highly sensitive issues
3
Skills For Senior Executive / Asst Manager Resume
- Experience supporting an officer
- Experience supporting an officer or comparable executive level leader (i.e. executive director with significant scope of responsibility)
- 10 years previous administrative experience
- Six years progressively complex administrative experience required
- Work independently and prioritize multiple tasks and demands required
- Experienced administrative support at an executive level
4
Skills For Practice Executive Asst Resume
- Two to three years of previous related experience
- Meet as needed with President to prioritize and plan projects
- Representing the Vice President, Customer Experience by welcoming visitors, arranging department functions and special events
- Demonstrate support and compliance with Maryland GeneralHospital’s mission, vision, values philosophy, goals, objectives, and policies
- Distributing incoming mail and preparing outgoing mail
5
Skills For Executive Asst., Alexa Resume
- Arranging SVP/VP and Director travel including air, hotel, ground transportation, etc. and preparing expense reports
- Tracking and maintaining the department’s budget; processing Purchase Orders
- Organizing and managing team POs, group’s financial budget, as well as managing expenses for entire group
- Monitoring & controlling external testing, calibration, AMC & laboratory consumables cost as per budget
- Scheduling and coordinating departmental meetings and off-sites
- Facilitating meetings upon partner arrival (e.g. coordinating IT set up, food/bev if needed, and gift bags (if needed))
6
Skills For Executive Asst to SVP Resume
- Requesting and maintaining product samples
- Working knowledge of PC applications (word processing, spreadsheet, and graphics); ability to produce high quality reports, presentations, or other documents
- Filing and phone coverage
- Creating PowerPoint decks, as needed
- Managing calls from and meetings with external partners, up to CEO level
- Manufacturing line problem solving
- Handling standard room & gauge room activities
7
Skills For Executive Asst Resume
- Responsible for overseeing annual event planning for office such as Bring your Child to Work Day, Volunteer Day and Holiday events for the office
- Database management and project tracking including the organization of project details and information
- General office assistance, such as ordering supplies, communicating with facilities, IT, Xerox repair, or other departments if assistance is needed, etc
- Manage several internal communication processes including but not limited to plant-wide TV's selected posting boards and internal web sites
- Assist with scheduling, overall event planning and set up for quarterly Town Halls
- Manage calendar; be cognizant of maintaining a manageable meeting load
- Manage several internal communication processes including but not limited to plant-wide t.v.’s, selected posting boards and internal web sites
- Serve as a conduit among the marketing teams to coordinate efforts within the marketing organization
8
Skills For Senior Executive Asst Resume
- Attention to detail, following through and the ability to meet the demands of the department
- Take initiative without being prompted and work independently with minimal supervision
- 1) Advanced knowledge of computers/systems including but not limited to: PowerPoint, Word, Excel and Outlook (extensive PowerPoint knowledge required)
- Request, compile and distribute meeting minutes
- Handles the grant requests by serving as a liaison between the Foundation, the Institute, Allina Foundation Finance team, and donors
- Advanced proficiency in Microsoft Office (MS Word, Excel, PowerPoint and Outlook), OneNote
- Excellent computer skills in standard Microsoft Office software (Word, Excel, PowerPoint, Outlook) and the ability to acquire expertise in new software platforms
- Comfortable with working occasional overtime, potentially with little notice
- Judgment and discretion with respect to the confidentiality of sensitive information
9
Skills For MG Executive Asst Resume
- Juggle multiple assignments without significant direction under tight deadlines in a dynamic environment
- Prior experience coordinating or leading special projects for executives or as consultant to agencies with tangible results preferably within a marketing function
- Previous administrative experience
- Able to prioritize and organize
- Flexible, Detail-oriented and professional
- Interact appropriately with Senior Managers and external constituents
- Able to work well with coworkers and to work cross functionally
- Provide secretarial and business support: calendar management, reception of calls, organization of business travel, entering receipts for expenses, processing mail, preparing responses etc
- Coordinate projects and specific exercises via working closely with other departments to ensure smooth operation and the meeting of deadlines
10
Skills For Senior Executive / Asst Manager Resume
- Provide a communication link between the Senior Executive and other departments
- Puts together and maintains files and aids for internal and external meetings, and drafts reports, presentation and correspondences
- Handles delicate and unexpected situations and facilitates the resolution of ongoing problems. If necessary, works in partnership and shares some of his/her assistantship activities with other team assistants
- Work with other Executive Assistant to support the El Segundo office. Issue PO’s and work with office vendors to ensure office operations run smoothly
- Get along with multiple personality types and best represent Scientific Games culture and vision
- Vision: Close Vision, Depth Perception, Distance Vision, Ability to Adjust Focus, Peripheral Vision, Ability to Distinguish All Colors
- High level of proficiency with Outlook Email and Calendar, Microsoft
- Periodical fast paced strides are required to go from one part of the property to others
- Occasionally kneel, bend, crouch and climb is required
List of Typical Responsibilities For an Executive Asst Resume
1
Responsibilities For Senior Executive Asst Resume
- Conserve the SVPS’s time by reading, analyzing and routing incoming email with appropriate files or materials attached to correspondence to be answered. Compose correspondence, reports or material for signature, and answer questions and meeting requests directed to the SVP
- 3) Excellent oral and written communication skills in order to effectively communicate internally and externally
- Demonstrated experience managing complex calendar and travel arrangements, planning meetings both on- and off-site
- In executive administrative experience with “C-level” Management in a large company
- Prepare, create, and edit high-level documents, presentations, spreadsheets, and meeting materials for a variety of needs
- Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
- Follows dress code policy by representing a professional and positive appearance and image for the executive office
- Prepare and review expense reports
2
Responsibilities For MG Executive Asst Resume
- Work cooperatively with others toward common group objectives, demonstrates respect for the ideas and contributions of other team members, cultivates positive relationships with other associates, and provides assistance and support to others
- Serve as liaison between SVP and other department staff
- Having enthusiasm for the job and the mission of the department and desire to partner effectively with the Vice President, Public Affairs to achieve that mission
- Arranging and efficiently managing corporate travel and meetings by developing itineraries and agendas, scheduling flights or booking other transportation, arranging lodging and meeting accommodations. Preparing and reviewing Expense Reports
- Proficiency in MS Office applications especially Outlook, PowerPoint, Word, and Excel required
- 2) Ability to multi-task, independently manage time and be detail oriented
- Proficient knowledge of Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access). Ability to produce high quality reports, presentations, and documents
- Possess the ability to deal tactfully with the medical staff, personnel, visitors, government agencies, and the general public, displaying patience and enthusiasm
3
Responsibilities For Senior Executive / Asst Manager Resume
- Maintains care and use of supplies, etc., and the appearance of the office
- Experience providing administrative assistance, including ability to exercise independent judgment, discretion, initiative, tact and diplomacy in handling highly sensitive matters and maintaining strict confidentiality
- Experience with computer-based applications utilizing databases, word processing, spreadsheets, email, and web development tools (i.e. Adobe Design Collection, Contribute Macromedia and/or Photoshop)
- Proven ability to conduct research and analyze various documents, with the objective of obtaining data and historical information to compile reports or on-going projects
- Accurately interpret UCSD protocol, policies and procedures, as well as state and local laws, and to communicate clearly and logically to create necessary administrative applications on behalf of the Dean of Student Affairs
- Superior interpersonal skills including courtesy, professionalism and cooperative attitude. Strong experience in communicating effectively in person, on the telephone and in writing to a diverse population
- Strong analytical skills to recognize problems, make recommendations and, in many cases, independently resolve and implement solutions and evaluate results and progress
4
Responsibilities For Practice Executive Asst Resume
- Proven ability to conduct research and analyze various documents, with the objective of obtaining data and historical information to compile reports or on-going projects. Ability to develop and maintain records management system
- Hand on experience on Standards room machines including CMM
- Good Knowledge in GD & T, Measurement Techniques, MSA, Gauge design, Systematic problem solving tools, PFMEA
- Experience providing administrative support to senior executives
- 7) Apply and implement internal policies and provide training as needed
- Investigate, analyze, and compile financial and budgetary data and to develop, evaluate and implement sound budget recommendations
- Proven decision making abilities. Ability to multi-task, prioritize workload, meet a variety of intermediate and final deadlines that carry a high consequence of error, with frequent interruptions/changing priorities
5
Responsibilities For Executive Asst., Alexa Resume
- Willingness and ability to meet University and department standards for attendance. Willingness to follow the UCSD Principles of Community
- Preparation of Internal Audit Data
- Countermeasure preparation for process quality & customer concerns
- Countermeasure facilitation for customer concern
- 8) Provide dedicated support to two or more professionals with exposure to confidential/sensitive information
- Broad knowledge of organizational operations and policies
6
Responsibilities For Executive Asst to SVP Resume
- Computer proficiency in multiple software packages
- Position requires considerable independent judgment and initiative
- Knowledge in Quality system implementation
- Achieves Results with Integrity: demonstrates engagement and availability, stays proactive, focuses on results and delivers results while respecting the L’Oreal Code of Ethics
- Production Excellence Implementation
- Prepare agendas for meetings, send meeting and reminder notices and confirm attendance of attendees, alert SVP of meetings prior to the meetings; confirm SVP’s need for the meeting (e.g. agenda, materials, equipment), reserve appropriate meeting space, catering, seating, supplies and equipment, and, as required, ensure meeting space is in appropriate order for the next meeting
- Prepare agendas for meetings, send meeting and reminder notices and confirm attendance of attendees, alert President of meetings prior to the meetings; confirm President’s need for the meeting (e.g. agenda, materials, equipment), reserve appropriate meeting space, catering, seating, supplies and equipment, and, as required, ensure meeting space is in appropriate order for the next meeting
7
Responsibilities For Executive Asst Resume
- Completing a variety of administrative support tasks, including answering phones, filing, typing, creating / modifying complex documents (Microsoft Word and PDF) preparing presentations (Microsoft PowerPoint), creating and modifying spreadsheets (Microsoft Excel), making copies, arranging meetings, organizing and maintaining a busy calendar(Microsoft Outlook), etc
- Completing a variety of administrative support tasks, including answering phones, filing, typing, creating / modifying complex documents (Microsoft Word and PDF) preparing presentations (Microsoft PowerPoint), creating and modifying spreadsheets (Microsoft Excel), making copies, arranging meetings, organizing and maintaining a busy calendar (Microsoft Outlook), etc
- Serve as a liaison between executives, managers and visitors as required. Reviews, requests, schedules appointments and meetings, conference calls and other executive events; informs attendees/participants of function dates and times, reserves meeting space, provides audio/visual and other ancillary equipment/materials if required and hospitality services when appropriate
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