Executive Assistant, Senior Resume Sample
Bobby Beier
4594 Hauck Isle,
Chicago,
IL
+1 (555) 954 1663
Work Experience
Executive Assistant Senior
06/2015
-
PRESENT
Detroit, MI
- Experience with supporting executive leaders in a large corporate organization, including calendar management and expense tracking
- Experience with a variety of PC programs, including Microsoft Office, such as Excel and PowerPoint
- Exercise independent judgment within generally defined practices and policies when selecting methods and techniques for obtaining solutions to meeting responsibilities
- Be self-motivated, work independently, and collaborate as part of a team to achieve business goals, as needed
- Greets a variety of customers at all levels of the organization and community, receives and screens incoming calls, answers routine inquiries, and routes calls to appropriate individual in a courteous and efficient manner
- Distributes, educates, and explains processes and paperwork to customers. Responds to requests for information and appropriately releases information based on policy, ensuring customer requests and work assignments are prioritized and completed correctly and efficiently
- Summarizes contents of incoming materials requiring knowledge of technical matters. Reviews and answers mail and inquiries on own initiative, and determines within established guidelines if executive action is required. Prepares, sends, sorts, and distributes mail
Executive Assistant, Senior
04/2010
-
03/2015
Phoenix, AZ
- Prioritizes and manages leaders' calendars to ensure business objectives are met. Schedules and confirms appointments, meetings, and travel arrangements. Uses judgment in matters affecting supervisor's calendar. Coordinates activities between departments and outside parties
- Independently investigates assigned problems, determining method of research, data, and information requirements as well as analysis techniques
- Tactfully handles difficult situations with staff and customers while remaining positive and professional. When needed, escalates issues to the appropriate staff member
- Experience as an administrative assistant
- Carries out responsibilities in accordance with the organization’s policies, procedures, and state, federal and local laws
- Managers Executive’s calendar, assists in meeting deadlines, independently schedules appointments, screens incoming calls and correspondence; responds independently when appropriate
- Experience with providing executive–level administrative support in a large, corporate environment
- Knowledge of business correspondence and drafting letters and communications
Executive Assistant Senior Hlth
12/2006
-
03/2010
Philadelphia, PA
- Be detail–oriented and proofread on grammar and punctuation with a high level of accuracy
- Knowledge of business correspondence and drafting letters and memos for an executive’s signature
- Experience with providing executive–level administrative support in a large, corporate environment
- Experience with providing executive–level administrative support in a large, corporate environment, including experience supporting senior executives
- Assists with Talent’s online presence on the source: maintains TS Home Page and TS Team Site; uploads documents and refreshes content; uploads TS documents to the Resource Library
- Provides T&E management by validating and submitting T&E in ePRF, coding PCard transactions in a timely manner, and troubleshooting transactions, coding, submissions, and/or payment issues. Ensures adherence to Travel and Expense and PCard policies procedures as content expert. Manages and approves expense reporting for the Executive’s direct reports
- Provide general office operations support in partnership with Facilities. Manage storage closet and cabinet space and furniture. Process ePRF’s for office related expenses and invoices. POC for meetings and trainings being held at that office location (beverages, food, preparing room, and gathering supplies
- Provide seamless support to local and virtual senior level executives and multi-task independently in a fast-paced environment
Education
Herzing University - Birmingham Campus
2001 - 2005
Bachelor's Degree in Business
Professional Skills
- Excellent computer skills; strong word processing, database management and spreadsheet skills
- Strong interpersonal skills, excellent oral and written communication skills sufficient to compose and deliver clear and concise responses
- Possession of excellent organizational skills, including prioritizing and multi-tasking effectively in a high stress environment
- Strong communication and excellent interpersonal skills, including a professional demeanor, excellent knowledge of grammar and business correspondence
- Demonstrated experience supporting a senior leader in a large organization Demonstrated experience with handling confidential and non-routine information
- Demonstrated Microsoft Office, Excel, PowerPoint & Office Grammar/Spelling experience/skills
- Demonstrated experience handling multiple tasks concurrently, prioritizing work, and making quick decisions in a fast-paced environment
How to write Executive Assistant, Senior Resume
Executive Assistant, Senior role is responsible for interpersonal, organizational, microsoft, attitude, events, multimedia, english, organization, grammar, administrative.
To write great resume for executive assistant, senior job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Executive Assistant, Senior Resume
The section contact information is important in your executive assistant, senior resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Executive Assistant, Senior Resume
The section work experience is an essential part of your executive assistant, senior resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive assistant, senior responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive assistant, senior position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Executive Assistant, Senior resume experience can include:
- Provide seamless support to local and virtual senior–level executives, be self–motivated, work independent, collaborate as part of a team to achieve business goals, and multi–task independently in a fast–paced environment
- Effectively interact with internal and external senior–level executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs
- Strong PC skills (Word, Excel, Access, PowerPoint)
- Excellent communication skills and a flexible, helpful, can-do attitude
- Demonstrated ability in handling multiple priorities, project management, and meeting coordination
- Demonstrated experience with: APEX Time Recording, Expense Reporting Systems, Internet search engines and map/direction utilities
Education on an Executive Assistant, Senior Resume
Make sure to make education a priority on your executive assistant, senior resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive assistant, senior experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Executive Assistant, Senior Resume
When listing skills on your executive assistant, senior resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical executive assistant, senior skills:
- Excellent writing, speaking, organizational, and customer service skills
- Excellent oral and written communication skills (i.e. writing, spelling, grammar and punctuation)
- Excellent organizational skills including the ability to manage multiple projects
- Strong organizational skills, problem solving and ability to compose correspondence and reports
- Manage multiple tasks while prioritizing efficiently and effectively to accomplish tasks in a timely and well-organized manner
- Interact with senior level executives in a professional manner and prioritize and effectively multi–task in a high stress environment
List of Typical Experience For an Executive Assistant, Senior Resume
1
Experience For Executive Assistant Senior Resume
- Outstanding written, verbal communication, and organizational skills
- Effectively deals with diverse assignments and responsibilities coming from one or more Senior Executives, board leadership and members
- Understand the organizations business in order to work effectively with all levels of employees and clients
- Exceptional time management and organizational skills, with the ability to: anticipate needs with initiative and enthusiasm
- Possesses the ability to work independently and collaboratively as part of a high-functioning team; able to independently prioritize and re-prioritize work
2
Experience For Executive Assistant Senior VP Resume
- Experience with large-scale meeting and event planning, including coordinating invites, vendors, and catering
- Experience with gathering and analyzing quantitative and qualitative data and developing administrative reports and providing recommendations
- Experience with managing two very busy executive calendars simultaneously, making domestic and international travel arrangements, and managing expense reports
- Experience with executing independent decisions within established guidelines and leveraging general management consulting expertise and technical knowledge
- Experience managing multiple calendars – arranging time and logistics in domestic and international settings
- Experience with planning and executing large events or meetings
3
Experience For Executive Assistant Senior Hlth Resume
- Experience with Microsoft Office, including Word, Excel and PowerPoint at an advanced level, Outlook, and SharePoint required
- Develop and maintain excellent working relationships and communication channels with other executive assistants
- Professional administrative experience supporting a senior leader in a medium to large organization
- Experience handling confidential and non-routine information
- Experience in proactive management of work products, anticipating needs, requirements, and actions
- Experience with providing executive-level administrative support in a large corporate environment
- 8+years of professional administrative experience supporting senior leaders in a large organization
- Experience with the Military Health System (MHS) and Traumatic Brain Injury (TBI) clinical operating environments
4
Experience For Executive Assistant Senior Internal Resume
- Experience in working with senior executive clients
- Experience in administrative roles
- Reads and prioritizes all incoming mail, assigns work, routes, responds, and initiates informational requests. (10%)
- Demonstrate consistently positive interpersonal interactions with internal teams and external partners
- Experience with the Defense Travel System (DTS) to manage travel submissions and reconcile vouchers
- Experience with executive-level administrative support in a large corporate environment
5
Experience For Executive Assistant, Senior Resume
- Assist visitors, including high level officials, in locating our offices, finding parking…etc
- Be client-focused and have a can-do attitude, including being flexible and adaptable and embracing ongoing changes in both tasks and environment
- Basic proof reading and summarizing monthly reports and meeting minutes
- Manage and support various corporate processes, including trading window process, M&A read-in process, and others
- Provide administrative and other support for internal committees and working groups, including the Investment Committee, the Disclosure Committee, and others
- Responsible for the maintenance of the copiers, printers in the areas, including placing service calls when needed
- Assist with onboarding of new hires, ordering office equipment and general facilities requests
6
Experience For Executive Assistant Senior Resume
- Maintain multiple complex calendars, assuring accuracy and timely management. Provide agendas and meeting materials as needed
- Assist in the management of faculty performance reviews by organizing year-end and mid-year meetings, and tracking documents for faculty personnel files
- Interface with reception for coordination of conference rooms, client and staff meetings, catering requirements, and issuing guest WiFi
- Provide proofreading, word processing, and graphics support, as needed
- Work proactively, anticipating needs and suggesting assistance to improve executives’ productivity
7
Experience For Executive Assistant Senior VP Resume
- Manages and approves expense reporting for the Executive’s direct reports
- Ensure information flow to team members; status action items, ensuring deadlines are met
- Coordinate domestic/international travel arrangements and complete expense reports; understanding of security processes for international travel
- Communications - electronic/phone/greeting visitors
- Assist in subsidiary maintenance and records, including minute books and regulatory filings
8
Experience For Executive Assistant Senior Hlth Resume
- Create and maintain filing system
- Assist with preparation, revision, maintenance and monitoring of the department budget
- Establish detailed knowledge of the Corporate and Raytheon Engineering, Technology and Mission Assurance (ET&MA) Leadership Teams members and locations
- Assist in the coordination of all events for the sales and marketing teams across the three states. Works closely with our event manager
- Develop, plan and manage division wide events with efficiency and timeliness staying within budget
- Complete monthly expense reports and invoices in a timely manner. Track department expenses for annual budget and forecasting
9
Experience For Executive Assistant Senior Internal Resume
- Manage the print and postage budget cost center and ensure accurate accounting for any invoices
- Work independently and as a team with one of more administrative professionals on short-term and/or recurring projects
- Self-starter capable of working autonomously under minimal supervision, in a highly visible, fast-paced, high-pressure environment
- Exercise sound judgment in maintaining the confidentiality of information
- Onboards new IT staff and ensures the workspace and equipment is secured
- Represents IT and champions technology and tools. Subject matter expert on technical tools with the Atlanta administrative staff
10
Experience For Executive Assistant, Senior Resume
- Manages long and short term calendars for SVP scheduling meetings, conferences, & teleconferences and coordinating schedules with meeting participants with the ability to represent the Executive to a wide variety of high profile external contacts
- Oversees special projects as assigned and participates on project teams as needed. Manages special departmental events such as holiday gatherings, ACS event teams, birthday celebrations, new staff welcome
- Coordinates office supply management with other staff AA’s. Monitor and maintain inventory and replenish as needed through SocietyMart. Maintain accurate receipt of orders and billing
- Leads IT staff in goal related fundraising events supporting ACS
- Coordinate travel arrangements for EVPMA staff and executive recruits
- Provide seamless support to local and virtual senior–level executives, be self–motivated, work independently, collaborate as part of a team to achieve business goals, and multi–task independently in a fast–paced environment
- Interact effectively with internal and external senior–level executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs
- Coordinate budget preperation; auditing or reconciling finacial statements and invoices
- Develop, prepare and/or assemble necessary materials for meetings, including background information, presentations, agendas, invitations, and other material
List of Typical Skills For an Executive Assistant, Senior Resume
1
Skills For Executive Assistant Senior Resume
- Previous experience working within Michigan Medicine with a strong understanding of University of Michigan and Michigan Medicine policies and guidelines
- Demonstrated experience synthesizing data into information
- Five to eight years more advanced office/administrative experience with demonstrated excellence
- Interface effectively with senior leadership and staff at all levels
- Possess professional presence and phone/reception skills
- Demonstrated experience with Microsoft office suite tools (MS Word, Power Point, Excel
- Possesses professional presence and phone/reception skills
- Exceptional interpersonal skills and the ability to work independently with minimal supervision
2
Skills For Executive Assistant Senior VP Resume
- Communicate openly and effectively with senior-level executives in a professional manner
- Interact effectively with internal and external senior-level executives and their assistants in a professional manner
- Past work experience setting up Sharepoint sites, administering Sharepoint such as adding material, users, permissions and managing content
- Experience with calendar management, making domestic travel arrangements, managing and preparing expense reports, and planning meetings
- Experience with learning, navigating, and using complex corporate IT systems accurately, including travel and expense or HR systems
- Experience reviewing multiple reference sources, selecting and compiling data for reports and other forms of correspondence with minimal supervision
3
Skills For Executive Assistant Senior Hlth Resume
- Experience with managing a very busy executive calendar, making domestic and international travel arrangements, and managing expense reports
- Experience with developing basic worksheets, briefing documents, and presentations using Excel, Word, and PowerPoint
- Experience with providing senior executive–level support in a management consulting firm
- Experience with supporting a senior leader, including VP, SVP, C-suite or Flag Officer or Deputy Director level position
- Provides T&E management by validating and submitting T&E expenses
- Experience in planning and coordinating complex international travel
- Experience with providing executive-level administrative support or public-sector consulting support in a large, corporate environment
- Experience with calendar management, making domestic and international travel arrangements, and managing expense report
4
Skills For Executive Assistant Senior Internal Resume
- Experience with managing direct reports or demonstrating expertise in leadership
- Experience with Microsoft Office, including using Word, Excel, PowerPoint, and Outlook at an expert level
- Experience with Microsoft Office, including using Word, Excel, PowerPoint, Access, and Outlook at an expert level
- HS diploma and eight (8) years of administrative experience supporting a Senior Leader
- Prioritize work within a multi-tasking environment and stay on top of task deadlines and due dates
5
Skills For Executive Assistant, Senior Resume
- Experience with government contracting operations, HR policies, and business operations
- Possess advanced knowledge and demonstrated proficiency with Microsoft Office products including Word, Excel, Outlook and PowerPoint
- Experience interacting with executive level and or other high-level administrators
- Demonstrated knowledge of all facets of Raytheon structure including various business areas
- 8+years of professional administrative experience supporting a senior leader in a large organization
6
Skills For Executive Assistant Senior Resume
- Experience maintaining faculty Curriculum Vitae
- Experience with managing the timely delivery of complex materials and calendars in a competitive environment within a 40-hour work week
- Independent thinking, ability to interpret policies and procedures and skilled in interpersonal relationships
- Experience with providing executive–level administrative support in a large organization
- Experience with providing executive–level administrative support in a large corporate environment
- Experience with providing executive-level administrative support in a large organization
- Experience with calendar management and short- and long-term scheduling
- Experience with Lotus Notes or similar e-mail software
7
Skills For Executive Assistant Senior VP Resume
- Demonstrated knowledge of presentation preparation in Microsoft PowerPoint and Excel
- Experience in a corporate legal department or law firm
- Experience with legal filings
- Experience in managing timely delivery of complex materials and calendars in a competitive environment within a 40-hour work week
- Experience with SharePoint site management
- Experience with supporting executives in a large corporate setting
- More than 3 years of progressively responsible office experience
- Demonstrated proficiency with Microsoft office suite tools (MS Outlook, MS Word, Power Point, Excel)
- Ecretarial or administrative experience
8
Skills For Executive Assistant Senior Hlth Resume
- Excellent command of Microsoft Office Suite
- Some experience with university systems
- Experience with project coordination and support
- Plan and prioritize a high volume of work within deadlines
- Demonstrates ability to get the job done with minimal direction
- Experience in management consulting firms or public-sector support
- Experience with a calendar management, scheduling domestic and international travel arrangements, and maintaining expense reports
9
Skills For Executive Assistant Senior Internal Resume
- Experience with providing senior executive-level administrative support in a large corporate environment
- Experience with executive-level administrative support in a large corporate environment
- Scheduling and coordinating logistical details for teleconference/ video teleconference meetings, as well as all details relating to face to face team meetings
- Performing initial discovery regarding issues or matters arising to provide a comprehensive picture for assessment
- Arranging conference rooms, catering, and off-site venues
- Attending staff meetings, as required, take meeting notes to distribute to appropriate parties
- Understanding of the faculty recruitment process
10
Skills For Executive Assistant, Senior Resume
- Provides the administration support for recruiting, hiring, and separating IT staff
- Anticipate business needs proactively, including scheduling challenges and addressing them in the best way possible
- Provide planning support during discussions and implementation of future work requests
- Assist in editing/refining confidential documents
- Proficient with business travel scheduling and financial expense reporting processes/tools
- Familiarity with Adobe Acrobat for creating combined pdfs of meeting materials
List of Typical Responsibilities For an Executive Assistant, Senior Resume
1
Responsibilities For Executive Assistant Senior Resume
- Screen information; communicate instructions and information effectively on behalf of the Vice President and follow up to ensure a timely response
- Arrange for meeting rooms, food service, supplies and other materials needed
- Provide administrative expertise in identifying problems and issues and reach resolution, with little supervisor oversight
- Schedule meetings and arrange travel
- Enter, extract, and analyze data into reports and presentations
- Work 100% of the time at the McLean campus headquarters with no remote delivery
- Communicate effectively both orally and in writing and to draft simple presentations and organization charts and proofread for grammar and punctuation with a high level of accuracy
- Experience with working in a PC computer environment, including working with the Internet, e-mail, IT hardware, Web-based operations, and Microsoft PowerPoint and Excel at an advanced level required
2
Responsibilities For Executive Assistant Senior VP Resume
- Manage multiple complex calendars with multiple constraints and to form strong working relationships with staff, clients, and the assistants of other leaders across the firm
- Negotiates priorities with Executives and board leadership to reach successful and mutually agreeable timelines, projects planning and events
- Obtain a security clearance within 6 months of hire
- Works closely with clinical and operational leaders as well as the Swedish Foundation members
- Manages and prioritizes multiple calendars and meeting schedules by identifying required meeting specifics, meeting rooms, catering, and assessing appropriateness of the requests
- Develops, prepares and/or assembles necessary materials for meetings, including background information, presentations, and agendas, invitations, and other organizational materials
- Maintains records of meeting minutes and provides copies of actions taken as requested using Directors desk software
3
Responsibilities For Executive Assistant Senior Hlth Resume
- Work 100% of the time at the Herndon or McLean sites with no remote delivery
- Communicate effectively both orally and in writing, including drafting simple presentations and organization charts and proofreading for grammar and punctuation with a high level of accuracy
- Serve as primary liaison between Vice President and other Senior Executives within the business, corporate office, and other functions
- Manage workflow of multiple issues within a continuously adapting schedule for assigned Vice President, while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company
- Maintain schedule of appointments while independently prioritizing the level importance and following protocol and procedures for contacting principals
- Monitor email, attend meetings and calls to gather action items, create and maintain a system to generate reminders of completion deadlines
4
Responsibilities For Executive Assistant Senior Internal Resume
- Maintain awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operation. Develop and maintain excellent working relationships and communication channels with other executive assistants
- Plan and coordinate events, meetings, customer and supplier visits, to include but not limited to conference room reservations, call set-up, catering services and video conferences
- Interface with executive management and external customers and vendors; handle sensitive information with discretion and accuracy
- Compose reports, correspondence, PowerPoint presentations, and memorandums. Review drafts and finished documents
- Demonstrated excellent attention to detail, ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment
- Experience with email systems, MeetingSmart, BCAR and Microsoft office suite tools (MS Word, Power Point, Excel), electronic collaboration tools, and video conferences
- Screen information; communicate instructions and information effectively on behalf of the Vice Presidents and follow up to ensure a timely response
- Experience with calendar management, meeting scheduling and coordination, planning events, expense reports and data reports
- Experience with managing an Outlook calendar, making domestic travel arrangements, and managing expense reports
5
Responsibilities For Executive Assistant, Senior Resume
- Utilizing the assistance of one or more administrative support staff on a reporting or project basis
- Assist in directing work, assigning and outlining tasks
- Knowledge of business correspondence, including drafting letters and communications
- Work with corporate Contracts and Supply Chain, and understand the corporate Contracts and Supply Chain structure
- Serve as primary liaison between Vice Presidents and other Senior Executives within the business, corporate office, and other functions
- Manage workflow of multiple issues within a continuously adapting schedule for assigned Vice Presidents, while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company
- Work with corporate Communications and Information Technology, and understand the corporate Communications and Information Technology structure
- Take initiative and work independently in a fast–paced environment
6
Responsibilities For Executive Assistant Senior Resume
- Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook at an expert level, including experience creating polished PowerPoint presentations
- Proofread for grammar and punctuation with a high level of accuracy and to assist with the preparation of briefings, reports and presentations
- Managing the flow of information to the UMMG leadership team. Screening telephone calls and visitors, and resolving routine and complex inquiries. Summarizing reports and memos that are received before passing the information on to leadership
- Scheduling and maintaining calendar of appointments, meetings and travel itineraries, and coordinating related arrangements. Preparing and distributing meeting correspondence and minutes
- Utilizing advanced analytical skills to evaluate various courses of action while making independent decisions on matters of significance, free from immediate direction, within the scope of their responsibilities
- Coordinate calendars including the scheduling of complex meetings that involve high-level executives
- Manage calendars to include scheduling meetings and coordinating with internal and external clients and attorneys
- Prepare and organize background materials and agendas for various meetings on behalf of the EVPMA and the EVPMA Office, including
- Generate charts, tables, emails, reports, correspondence and other materials with speed and accuracy
7
Responsibilities For Executive Assistant Senior VP Resume
- Coordinate and host employee engagement meetings
- Establish follow- up system to ensure deadlines are met
- Establish detailed knowledge of the Corporate Supply Chain and Raytheon Supply Chain Leadership Teams members and locations
- Provide administrative support to the Vice President, Corporate Transactions and Securities and other Corporate Transactions and Governance attorneys and professionals
- Interface with senior company management and, as needed, members of the Board of Directors
- Assist in providing administrative and other support for Board and committee meetings, including preparation and delivery of meeting materials, travel arrangements, payment of quarterly retainers and meeting fees, reimbursement of travel expenses, etc
- Input data into various company systems, applications and databases, e.g., shared network drive, etc
- Generate charts, tables, reports, correspondence, and other materials with speed and accuracy; ability to set-up and process contracts, legal memoranda and similar documents and make revisions to the same
8
Responsibilities For Executive Assistant Senior Hlth Resume
- Provide seamless support to local and virtual senior-level executives, be self-motivated, work independently, collaborate as part of a team to achieve business goals, and multi-task independently in a fast-paced environment
- Interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs
- Provide seamless support to local and virtual senior-level executives and be self-motivated
- Work independently and collaboratively in a team to achieve business goals
- Multi-task in a fast-paced environment, independently
- Proactively anticipate business and administrative needs
- Maintain alphabetical, numerical or subject files
- Coordinate domestic/complex international travel arrangements and complete expense reports
- Coordination of monthly reports
9
Responsibilities For Executive Assistant Senior Internal Resume
- Establish detailed knowledge of the IDS and Raytheon Leadership Team members, center locations, and assigned positions and develop and maintain excellent working relationships and communication channels with other executive assistants
- Coordinate domestic/complex international travel arrangements and prepare expense reports
- Coordinate and host customer visits and employee engagement meetings
- Establish detailed knowledge of the IDS and Raytheon Leadership Team members and locations
- Provide seamless support to senior-level executives, be self-motivated, work independent, collaborate as part of a team to achieve business goals, and multi-task independently in a fast-paced environment
- Provide seamless support to local and virtual senior level executives, be self-motivated, work independently, and collaborate as part of a team to achieve business goals
- Prioritize and multi-task independently in a fast-paced environment
10
Responsibilities For Executive Assistant, Senior Resume
- Manages calendars to include arranging meeting, appointments and travel arrangements. Prioritize and use judgment in managing schedule conflicts and changing demands on Executive’s time. Coordinate and schedule meetings and appointments for Executive to ensure effective use of management resources. (50%)
- Establishes and maintains a filing system including correspondence, board reports, confidential files, and accounting records for department expenses. (5%)
- Prepare documents including correspondence, spreadsheets, reports, memoranda, and other materials (including presentations, graphics and charts)
- Participate in meetings as requested; prepare and distribute agendas, prepare minutes from a variety of meetings. Handle all matters proactively and expeditiously
- Exercise independent judgment and discretion regarding confidential and sensitive matters
- Great attention to detail, and the ability to consistently produce error-free work
- Maintain inventory and order office supplies, breakroom supplies
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