Executive Administrative Resume Sample
Tina Pouros
8234 Erika Walks,
Los Angeles,
CA
+1 (555) 739 4767
Work Experience
Executive Administrative Asst
12/2017
-
PRESENT
Chicago, IL
- Business travel arrangement in line with corporate travel policies, including prior approval, booking airline tickets, car services, hotels, itineraries; preparing documents for business travel (e.g., visas, new/amended passports)
- Maintaining the executive’s schedule and calendar
- Maintaining executive’s inbox
- Employee time processing
- Preparing monthly procurement card expense statements
- Planning and organizing meeting arrangements and catering as needed
- Video / Web conference and conference bridge scheduling, set-up and coordination
- Meeting preparation, minutes and action item tracking
Executive Administrative Specialist
03/2015
-
08/2017
Phoenix, AZ
- Preparing presentations and communications
- Filing, faxing, copying
- Answering phones and taking effective messages
- Maintaining S: Drive access and Outlook distributions lists
- Budget preparations and tracking
- Organizational and House Chart Oversight
- Other department specific requirements, as needed
- Limited administrative support for other Directors, Managers, and Supervisor within Technology Services
- Performing special projects as requested by the Technology Services Director and/or his direct reports
Executive Administrative Asistant
07/2009
-
01/2015
Phoenix, AZ
- Experience supporting a large department is highly desired
- Experience managing a senior/executive level calendar, inbox, and incoming calls with minimal distractions to the executive
- Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings, as necessary
- Experience taking initiative and being a self-starter in day-to-day responsibilities
- Qualification of Pre-Employment Clerical Test
- Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required
- Collaborates with medical staff, executive administration, department managers and staff at all levels to develop goals, objectives, strategy and business plans for continued growth and development of the Brain and Behavior, Transplant and Pulmonary and CFCOEs
- Monitor/communicate system wide performance on cross-continuum clinical performance metrics, key patient experience indicators and operational metrics
- Develops consolidated operating budgets including projected requirements with justifications and forecasting cash flow needs for submission to Departmental and Stanford Children’s Health Finance. Monitors performance against budget and analyzes all variances
Education
Argosy University - Orange County Campus
2003 - 2008
Bachelor's Degree in Business
Professional Skills
- Demonstrated planning and prioritization skills with the ability to manage multiple, priorities
- Write professionally, have excellent command of written English, grammar and strong proofreading skills
- Proven communicator - excellent written and verbal communications skills
- Excellent PC skills, including strong proficiency in Word, Excel and PowerPoint
- Strong work management skills and the ability to address and juggle multiple daily priorities and requests
- Exceptional organizational, prioritization, and follow-up skills, with great attention to details while managing multiple projects
- Demonstrated high level of research, analytical and problem-solving skills
How to write Executive Administrative Resume
Executive Administrative role is responsible for powerpoint, travel, advanced, leadership, excel, typing, database, finance, procurement, purchasing.
To write great resume for executive administrative job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Executive Administrative Resume
The section contact information is important in your executive administrative resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Executive Administrative Resume
The section work experience is an essential part of your executive administrative resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive administrative responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive administrative position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Executive Administrative resume experience can include:
- Completes meeting invitations and manages calendars effectively, keeping them up to date
- Service oriented and an excellent team member with the ability to juggle multiple priorities with shifting agendas and stay one step ahead
- Demonstrate flexibility and adaptability to changing priorities
- MS Office (Word, Excel, Outlook, PowerPoint) and typing skills required
- Fice experience / assistant and meeting coordination experience at the executive level
- Prior experience providing support to broad levels of the organization, from executives to new hires
Education on an Executive Administrative Resume
Make sure to make education a priority on your executive administrative resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive administrative experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Executive Administrative Resume
When listing skills on your executive administrative resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical executive administrative skills:
- Sound judgment, effective decision-making, the ability to plan and organize work, and excellent oral and written communication skills
- Superior multitasking and prioritization skills; ability to handle large workloads daily and meet deadlines
- Evidence of computer proficiency with advanced skills in Microsoft Word, Excel and PowerPoint
- Strong intermediate to advanced skills on MS Word, Excel and PowerPoint
- Being an organized self-starter exhibiting good judgment and the flexibility to adapt to priority changes and demands
- Exemplary planning and project management skills with attention to detail, including the ability to produce high-quality work
List of Typical Experience For an Executive Administrative Resume
1
Experience For Executive Administrative Asst Resume
- Strong interpersonal skills and the ability to build relationships with internal and external partners
- Expertise in Microsoft Office Suite and strong ability to create/edit presentations
- Facilities support, including; shipping and receiving packages, general maintenance of office equipment, ordering supplies, calling various vendors, etc
- Manage invoice processing and tracking
- Manage executive calendars preparing agendas and recording minutes if needed
- Support VIP visits, including ground transport, conference room scheduling, market tours
- Lead with BU sales leads, all planning and coordination for Costco Region Charity Golf Events- advance planning, registration and communication
- Expands business and referral relationships and working with medical staff leaders to support the growth of such strategic services and relationships at LPCH
- Handle new employee Onboarding and maintain CRM system
2
Experience For Executive Administrative Specialist Resume
- Various assigned project work from executives and business managers utilizing excel and powerpoint
- Gate keeper function with aim of conserving management’s time
- Organized and able to work with limited daily guidance from CLO; anticipate and coordinate CLO’s needs by keeping up-to-date on departmental activities
- Be adaptable to working with multiple personalities and with all levels of management
- Obtain thorough understanding of each process related to conflict checks
- Enters client-matter information into firm records and accounting
3
Experience For Executive Administrative Asistant Resume
- Maintain Executive’s calendar by scheduling meetings, conferences, and/or teleconferences
- Compose routine correspondence and prepare drafts of documents, including complex spreadsheets, presentations, agendas or programs
- Answers incoming calls on behalf of management to either direct caller to another person or leave a message as appropriate
- Completes assigned processing, documentation and reports
- Be able to deliver results under pressure often involving last-minute changes
- Partner with different stakeholders for data collection and reporting
4
Experience For Executive Administrative Director Resume
- Manage and administer Travel & Entertainment (T&E) expense reporting
- Manage team calendars and conference calls, frequently covering multiple time zones
- Maintain budget checkbook spreadsheet on a monthly basis, tracking plan versus actuals for T&E/Customer Engagement Events etc
- Direct planning and communication with the customer for all sponsorship/charity events
- This includes interfacing with executive offices not only within the organization, but with external organizations as well
5
Experience For Executive Administrative Dir Resume
- Develops cost analysis systems for all patients in the areas to insure that we are competitive in the marketplace for the services we provide
- Works in collaboration with VP of Strategic Partnerships around Joint Venture partners as appropriate
- Responsible for spearheading development of strategic business and marketing plans for COEs, working with Marketing and Strategy and Business Development, to ensure growth, reputation, stability and strong financial performance for these services at LPCH and throughout Stanford Children’s Health
- Interacts with and serves as a primary resource to individuals responsible for coordinating all aspects of the delivery of service within the COE departments
- Oversees clinical benchmarking and public reporting processes of COEs and organizes medical staff and clinical team strategies to improve outcomes and efficiencies (i.e.., length of stay) for key populations in the service
6
Experience For Executive Administrative Asst / Days Resume
- Works with the physician practice team to oversees the utilization of advanced practice nursing (NP's, Clinical Coordinators) and Physician Assistants in the service to support growth of strategic clinical services and provision of quality patient care
- Serves as a key resource for operations/clinical Administration on the management and oversight of clinic operations for areas
- Responsible for improving Profit/Loss Performance and overall value for these services and working with medical and clinical staff to achieve optimal efficiencies
- Partners with facilities in managing the Boston space & keeping them inform of changes as needed
- Manage the calendar, travel arrangements, and expenses for assigned senior leaders
- Execute day-to-day operations of the department to ensure all business needs are met
- Generates POs and processes invoices. Specific ownership of finance routines related to the Innovation fund
- Manage the closure of a current office location and standup of a new office location, coordinating with 3rd party contractors and internal resources from other offices
7
Experience For S-senior Executive Administrative Asst Resume
- Act as the first point of contact and support for visiting executives (McDonald’s Global Leadership Team and McDonald’s US Leadership Team) and other associates while in the office
- Coordinate various key meetings throughout the year
- Successfully execute calendar entries, appointments & meetings, phone coverage and travel
- Oversee department budget to meet OPEX: successfully plan & deliver special projects as needed
- Prepare correspondence, reports & presentations for timely and quality output
- Create, organize and maintain electronic & paper files for documents needed for record or re-use
8
Experience For Executive Administrative Business Partner Resume
- Maintain and print calendar for principal(s)
- Respond to Company/ Department-related requests for information in principal’s absence
- Compose correspondence (e.g., memos, e-mails, letters, responses to requests and inquiries) for own or principal’s signature
- Manage domestic and international travel arrangements
- Prepare travel itineraries for principals to use and to share with key contacts
- Proactive, resourceful and creative problem solver
- Organize managers’ desk files
- Schedules appointments and coordinates arrangements for meetings, conferences and travel
- Answers telephone, screens calls, takes messages and receives visitors
9
Experience For Executive Administrative Assistan Resume
- Prepares, composes and types letters, memos and other Company correspondence; maintains correspondence file; types confidential information
- Establishes and maintains highly confidential files and records
- Communicates and coordinates with internal departments, outside organizations and customers in order to resolve issues and concerns and to relieve executive of administrative details
- Uses tact, discretion and judgment in all communications
- Organizes work flow through supervisor's office. Coordinates with other division and department administrative staff
- Maintains procedures and other manuals as needed
10
Experience For Executive Administrative Assistance for Falcen Resume
- Expand executive management’s effectiveness and time management by managing and prioritizing emails, voice mails, meetings, travel arrangements, accommodations and commitments. Ensures efficient and effective utilization of the CCO’s time
- Expand CCO’s ability to communicate and deliver on commitments with all constituents of the company both internal and external
- Oversee CFO’s communication plan and preparation of related material
- Oversee CFO’s front desk support
- Oversees CFO’s fellowship program
- Assure CFO’s preparedness for all USC Board and Committee meetings
- Assure CFO’s preparedness for weekly President’s Cabinet meetings as well as retreats and conferences
- Assure CFO’s preparedness for all USC Trustee communication
List of Typical Skills For an Executive Administrative Resume
1
Skills For Executive Administrative Asst Resume
- Evidence of experience handling confidential and proprietary information
- Utilize relationships building skills to make key activities and requests happen
- At least six years of related experience and training; or equivalent combination of education and experience
- Communicate effectively and timely with impacted Business Units and Suppliers
- Build positive relationships and demonstrate effective teamwork
- Manage, prioritize and coordinate schedules for conference calls, inter-office meetings and seminars to ensure no conflicts and priority issues
- Discipline and organization skills and practices to consistently, reliably, and independently follow through with limited supervision
- Advanced skills in Word, Excel, Outlook and PowerPoint
- Effectively handle travel arrangements/changes to same
2
Skills For Executive Administrative Specialist Resume
- Prioritizing work and managing multiple tasks simultaneously, within deadlines
- Outstanding knowledge and experience working with Microsoft Office Suite
- Travel arrangement expense reimbursement experience; set up meetings using Outlook and GoToMeeting among other systems
- Experience with forecasting reporting and data analysis highly referred
- Advanced experience with calendar management, scheduling/meeting invitations through email (Outlook)
3
Skills For Executive Administrative Asistant Resume
- Related experience and/or training
- Excellent and detailed understanding of all Smart Spend Policies
- Experience supporting a senior level manager
- Evidence of ability to handle variety of situations or issues using discretion and judgment
- Demonstrated initiative and motivation with a self-starting attitude and willingness to take on additional challenges
4
Skills For Executive Administrative Director Resume
- Strong proficiency in Microsoft Office including Excel, Word and Powerpoint
- Experience working with a senior executive is essential
- Desk/executive assistant experience within the entertainment industry; preferably programming
- Answer executives' phones and obtain information from caller for executives to readily understand purpose of call and prioritize returning the call
- Build strong interpersonal relationships with client counterparts, a key component to gaining access to executives
5
Skills For Executive Administrative Dir Resume
- Build effective working relationships with a number of contacts inside and outside the company (agencies, etc.)
- Experience supporting high profile executives in a similar Executive Assistant role
- Be motivated, well-organized and flexible while paying strong attention to detail
- Maintain strong working relationships with clients, customers and company associates
- Significant depth and breadth of experience working as an executive administration assistant in a corporate or related/relevant type of business
- Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)
- Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction
- Proven ability to work independently in a fast-paced, changing environment
- Administrative experience
6
Skills For Executive Administrative Asst / Days Resume
- Judgment to proactively identify, prioritize, and address issues
- Understand executive's priorities
- Strong knowledge of Microsoft Office software and company systems
- Proven ability to multi-task and support broader line business team members' needs
- Experience in similair job
7
Skills For S-senior Executive Administrative Asst Resume
- Experience as an Administrative Assistant to an executive
- Demonstrated dependability, a sense of urgency and high attention to detail
- Solid work ethic and self-motivation required
- Exercise good judgement in a variety of situations
- Organizes mail and other paperwork; determines appropriate recipient; responds independently when appropriate; calls attention to priorities
- Demonstrated initiative and passion for client service (internal and external)
- Book work-related travel arrangements for executives. Work to be cost effective with expenses associated with travel and meetings
- Work closely with SVP's EVP's direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information and plans
8
Skills For Executive Administrative Business Partner Resume
- Open and prioritize mail
- Provide advanced clerical support: prioritizes mail; develops agendas/programs
- High level of tact, poise, and personal and professional effectiveness
- Prepare correspondence, presentations and/or reports with a “good eye” for PowerPoint
- Prioritize and distribute mail to the team
- Coordinating and/or editing of presentations
- Purchasing and/or coordinating of executives' hardware (cell phone, laptop, printer, etc.)
9
Skills For Executive Administrative Assistan Resume
- Developing and maintaining network/relationship with assistants of network general managers
- Assisting with sales forecasting reports and data analysis as needed
- Handling sensitive and confidential information and keeping confidentiality
- Coordinating executive's participation with industry association events as a panelist and/or director
- Coordinating executives’ participation with boards, on behalf of company and outside of company
- Manage PepsiCo International SharePoint sites, including supporting field team access, and creating and managing content updating as needed
- Support the cross-functional team including product/samples shipments, customer meeting coordination and national buy meeting planning/presentation development
10
Skills For Executive Administrative Assistance for Falcen Resume
- Manage schedules electronically, including planning and scheduling meetings, conferences, appointments and travel
- Prepare and manage periodic department reports, defining and evaluating problems and recommending solutions
- Manage event planning to include: celebrations, team building and morale events, and employee communication meetings as requested
- Coordinate scheduling and maintaining executive's calendar to optimize hours of day
- Proactively addresses scheduling conflicts with VP/Directors and other meeting attendees as appropriate
List of Typical Responsibilities For an Executive Administrative Resume
1
Responsibilities For Executive Administrative Asst Resume
- Sort, prioritize and respond to internal and external inquiries via email, phone or mail. Refer to proper individual as needed and follow-up on own initiative
- Drive extraordinary results in meeting critical metrics in processing and paying vendors and suppliers
- Prepare agendas and meeting minutes. Attend and document meetings, notate action items, delegate tasks accordingly and ensure completion by delegated staff
- Create presentations for internal and external purposes using a variety of software programs
- Provide executive with detailed directions to meeting location
2
Responsibilities For Executive Administrative Specialist Resume
- Be comfortable operating in a global team with substantial remote coordination with other team members around the world
- Be able to take on project based tasks, such as event planning
- Work in a dynamic environment by organizing and
- Review contract documents and invoices and assist the Finance Manager in processing approximately 75-100 Purchase Orders and Payment requests per month
- Develop collaborative working relationships with Finance, Vendors and Accounts Payable
- Assure CFO’s preparedness all CFO Cabinet meetings
- Maintain CLO’s appointment schedules by planning, scheduling and confirming meetings, conferences, teleconferences. Organizes, prepares and maintains daily schedule of calendars, meetings and priorities
- Initiate, establish and communicate meetings (both internal and external) on behalf of CLO
3
Responsibilities For Executive Administrative Asistant Resume
- Anticipate, prepare and assemble materials for conferences and meetings. Compiles and develops presentations
- Handle sensitive and urgent requests and queries appropriately
- Unquestioned personal integrity and discretion. Professionalism and respect for confidentiality
- Organizes executive’s time, taking into consideration priorities, available time, and other variables. Manages executive’s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings
- Coordinate with NBS to research venues for large group offsite meetings
- Maintain contact lists and any applicable databases
4
Responsibilities For Executive Administrative Director Resume
- Work to understand business to readily determine whether or not to accept a meeting request, or to know to request more information regarding the meeting request
- Request contact information of meeting attendees for the executive to be prepared for future communication
- Complete expense reports and track payments/invoices
- Answer the executive's phone and field/direct phone calls appropriately
- Work in dynamic industry with short turn-around deadlines
- Handle deeply sensitive business communications, data and other information with confidentiality and discretion
- Process client requests for conflict reviews
5
Responsibilities For Executive Administrative Dir Resume
- Ensure accurate look-up process based on client
- Enters information into firm Records Management system
- Coordinates requests for conflict checks
- Organize travel arrangements as needed
- Prepare and complete expense reports
- Prepare correspondence, presentations and/or reports
- Maintain stock of office supplies and order as needed
- Handle confidential matters with sensitivity and discretion
6
Responsibilities For Executive Administrative Asst / Days Resume
- Provide a high level of administrative support to the Business Unit President. Includes composition of letters, mail, routing or handling of incoming phone calls, meeting scheduling, travel arrangements, support for presentations, and maintains department records (i.e.: payroll filing, attendance records, etc.)
- Develop filing or other organizational systems and monitor for efficiencies
- Monitor and maintain budget records, reconcile accounts, and track invoices for the International staff. Follow-up and reconcile accounting discrepancies
- Take ownership of inquiries and provide policy and department information and explanations to staff as appropriate
- Create and maintain databases and perform analysis for various Innovation departments. Develop and maintain complex databases, spreadsheets or project plans
7
Responsibilities For S-senior Executive Administrative Asst Resume
- Coordinate projects involving research, coordination of efforts between various departments, assimilation of data for appropriate written and prepare and distribute reports
- Handles special projects as assigned by the Business Unit President
- Prepares and organizes mail and correspondence
- Reconciles, compiles, packages, distributes and/or submits reports as assigned
- Completes miscellaneous tasks and projects
- Provides back up support to other Admins as assigned
- Collaborates with appropriate contacts to organize departmental event needs
- Proficient in Power Point and other Microsoft applications
8
Responsibilities For Executive Administrative Business Partner Resume
- Analytical ability necessary to handle moderately complex administrative details
- Prepare and complete expense reports. Schedule meetings, conferences, and/or teleconferences
- Manage industry events calendar and coordinate among groups companywide
- Assist team in development and management of RFPs (Request for Proposal)
- Act as the administrative point of contact between executives and internal/external clients
- Handle request and queries appropriately
- Produce reports and presentations if needed
9
Responsibilities For Executive Administrative Assistan Resume
- Organize and schedule meetings, trade shows as well as conferences
- Handle a high level of confidential information in the appropriate manner
- Provide high quality administrative support for our Business President, anticipating needs and taking appropriate action to effectively manage daily responsibilities (e.g. calendar, administration, expense reports and travel support for both domestic and international)
- Serve as communication focal point for the organization
- Attend leadership team meetings and take appropriate actions
- Planning of global key meetings (e.g. agenda preparation, logistics, meals, special guests arrangements. teleconferencing, WebEx for on-site and off-site events)
10
Responsibilities For Executive Administrative Assistance for Falcen Resume
- Coordinate all team travel arrangements, including securing proper documentation for international travel
- Pay, record and reconcile invoices via SAP and track invoices to ensure team has visibility of budget
- Collaborate with Finance Team to ensure that all expenses are accurately classified and cross charges executed
- Coordinate meetings on- and off-site
- Lead coordination and communication of all international and domestic Grand Openings. Organize hotels, attendees, logistics etc
- Build PowerPoint presentations as needed to support the team internally (QBPs, AOP,PORs) and externally for the customer (National Buy meetings/Visits to Headquarters. Update/manage on team SharePoint site
- A positive, teamwork oriented attitude and flexible approach
- Be extremely precise and detail-oriented as required, but also to work quickly and provide fast turnaround where necessary
- Willingness and ability to take initiative, anticipate issues, and offer solutions
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