Document Associate Resume Sample
Anastasia Hane
42507 Deshaun Streets,
Los Angeles,
CA
+1 (555) 273 7286
Work Experience
Document Control Associate
08/2017
-
PRESENT
Dallas, TX
- Research and track collateral files/documents
- Prepare and issue GMP manufacturing batch records
- Perform scanning of GMP documentation
- Provide document retrieval support during internal and external client audits
- Organize and archive GMP documentation
- Process document change requests for new documents and revisions
- Provide Word and Excel document formatting and editing expertise during the revision process
- Provide SharePoint administrator support for multiple department-specific sites
Document Associate
08/2013
-
05/2017
Phoenix, AZ
- Organizes and scans Device History Records for Trumbull Manufacturing facility
- Organizes and scans Service and Repair department records for Service and Repair department
- Organizes and scans other miscellaneous records as required
- Works with external contract service providers to store and manage historical document files
- Works with production, engineering and quality engineering
- Maintains quality assurance records for facility
- Makes recommendations for revision of department procedures as required
- Performs tasks using good housekeeping practices and safety techniques
Associate Director, GxP Document Control
08/2008
-
05/2013
New York, NY
- Has the ability to communicate job requirements for purposes of training
- Review and comprehend written instructions
- P.O.D. Receipt: Receive all inbound banking center/mart routes. Log receipt entries into database. Complete branch discrepancy log as needed. Deliver work to document prep
- Strong team orientation, with a willingness to exchange ideas and maximize team member’s talent
- 1 – 2+ years’ experience in document control
- Typing and Filing Skills – Intermediate
- Desktop PC – Intermediate
Education
Frederick Taylor University
2004 - 2008
Engineer's Degree in Management
Professional Skills
- Excellent technical aptitude: Can quickly learn/apply new software skills, navigate multiple systems and proficient typing skills (accuracy is key)
- Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
- Strong Critical Thinking Skills: Ability to use logic and reasoning to identify and resolve errors
- Use decision making skills within a pre agreed boundary to prioritise the workload during busy times
- Strong organization, attention to detail, problem-solving, and time management skills required
- Meticulous attention to detail and accuracy with outstanding organizational skills and ability to prioritize and multi-task
- Strong client service skills. Ability to work in challenging situations
How to write Document Associate Resume
Document Associate role is responsible for software, microsoft, organization, general, typing, excel, word, adobe, technical, integration.
To write great resume for document associate job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Document Associate Resume
The section contact information is important in your document associate resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Document Associate Resume
The section work experience is an essential part of your document associate resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document associate responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document associate position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Document Associate resume experience can include:
- Excellent knowledge of general office equipment and skills especially filing and keyboard
- Strong EDMS and computer skills to include Excel, Word, PowerPoint, Adobe Acrobat, OpenText CS10
- Strong collaboration skills with all departments
- An effective team player who is able to effectively communicate problems and solutions with other members of the team
- Prepare and Archive Validation Protocols, Including Data and Final Reports, and Maintain the Validation Library
- Prior experience of working in an organisation guided by a quality system
Education on a Document Associate Resume
Make sure to make education a priority on your document associate resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document associate experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Document Associate Resume
When listing skills on your document associate resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical document associate skills:
- Excellent command of written English and good communication skills
- Good problem solving and decision making skills to identify and solve work related issues
- Good organizational skills relating to job responsibilities and management of associates’ daily activities
- Strong Administrative/Organizations skills, including accuracy and attention to detail
- Intermediate to advanced Microsoft Word skills are required: this included updating and formatting documents
- Problem solving skills, to strive to understand contributing factors, works to resolve complex situations with appropriate management
List of Typical Experience For a Document Associate Resume
1
Experience For Document Control Associate Resume
- Proficient in general computer, documentation skills, MS Office Word, Visio and GIPED
- Format Bioanalytical Reports (BARs) and validation reports per work instructions or client specifications
- ) of relevant experience in records and/or document control required
- Approximately 3 years’ experience with FDA and ISO Quality documentation
- Familiarity with SolidWorks/PDMWorks program, Sage software, GIDEP
- Training data base upkeep and maintenance
- Traveler generation, filing and retention
2
Experience For Associate Document Management Specialist Resume
- Audit traveler for completeness before scanning and storage
- Assist staff regarding document control processes
- Conducts thorough Investigation for Lost Note Affidavit processing
- Archive Completed QA/QC and Engineering Forms and Charts
- Participation in product development team setting for coordination of necessary documentation activities
- Process change orders and edit SOPs following Intertek SOPs and work instructions
- Create, update, and archive employee training folders
- Process and finalize all BPs, including creation of Assay Worksheets and maintenance of electronic BPs
- Assist in maintaining the notebook library and log
3
Experience For Associate Director, GxP Document Control Resume
- Manage existing quality system
- Monitors the status of documents and works with engineering staff to release documents
- Incorporates changes to documents in various computer formats including all Microsoft products
- Reviews documents to verify conformance to standard and educates engineering personnel in the standards
- Update and maintain training in database
- Compile Formation Data for shipping cells
- Follow all applicable SOPs, policies and other guiding documents that describe document life cycle management
4
Experience For Document Scanning Associate Resume
- Create and edit legal documents to client specifications using applicable software
- Microsoft Word – Intermediate
- Microsoft Outlook (Email, Calendar, Contacts) – Intermediate
- Electronic File Storage System – Advanced
- Assist with end of day reconciliation of contract files and all deposits received. Be a strong resource to the Disney Vacation Club Sales and Quality Assurance Teams for questions and answers
- Ensure that quality and production levels remain in line with the harmonized CRL templates and the clients’ expectations as per client information database (CID)
5
Experience For Document Production Associate Resume
- Formally configure documentation under the direction of quality
- Server data base / WBSE data base document maintenance
- Part Number data base / Fishbowl data base
- Maintain Serial Number Database
- Reviews documents to verify accuracy and conformance to standard
- Monitor the status of documents and works with departments to release documents
- Provide administrative support the Company’s Document Management Program
- Assist Manager in overseeing Company’s Document Library, including ensuring team members have access to the documents necessary for them to do their job and all links are working
6
Experience For Document Imaging Associate Resume
- Processing and coordinating orders, receiving files, imaging files, image verification, delivery and shipping of documents. Document processing – coordinate with parties to obtain signatures on documents , coordinate with attorneys for revisions and follow-up on open items
- Maintain a document control management system compliant with regulatory, quality and company policies and requirements
- Responsible for the management of all documentation and records to include receiving, filing, and maintenance of all GxP documents, including but not limited to Standard Operating Procedures (SOPs), Quality Policies, and forms
- Contribute to the creation and development of efficient processes, archiving, and operations related to document control
- Involved in controlled documents lifecycle and periodic review management
- Perform review of documents submitted through the change control process for format and style, completeness, and review and approvals
7
Experience For Document Management Pend Associate Resume
- Process document requests to be used in-house or sent to Contract Service Providers in a timely manner
- Provide key support for complex data transfer to the EDMS
- Knowledge of document control and regulatory compliance requirements within a pharmaceutical or biotech environment
- Knowledge of the eCTD model for regulatory submissions
- Eye for detail and able to function well independently as well as part of a team
- Allonge and Assignment Procurement interface with third party lenders to fulfil their requirement to execute allonges, coordinate with attorneys for revisions and follow –up on open items
- Lost Note Affidavit processing – Investigating, coordinating with Foreclosure Attorneys, drafting, preparing for signatures, handling exceptions, ensuring timely processing, reconciling open transactions
8
Experience For Document Preparation Administrative Associate Resume
- Completes initial and ongoing training as determined by management. Recommends additional training or coursework in coordination with the Supervisor. Provides technical guidance to co-workers on collateral, LNA and Allonge transactions
- Interacts with attorneys, vendors, custodians and other third parties regarding escalated or rush transactions, conducts research and takes action to complete. Follows up to ensure these issues are resolved
- Prepare, Review, Update and Distribute Standard Operating Procedures and Test Methods
- Maintain Current Document Listing and Forms & Drawings List
- Maintain Personnel Training Records
- Performs quality control checks and update procedures as directed
9
Experience For Temporary Document Control Associate Resume
- Collateral file processing – coordinating orders with Custodians, receiving, imaging, image verification, note verification, in-house delivery and shipping of collateral files
- Advanced Microsoft Word & Excel skills
- Multi-task, time management, meet multiple deadlines
- Interpret customer part/item numbers
- Create and Maintain Forms and Drawings
10
Experience For Document Repository Associate Resume
- Prepare, Review, Revise and Archive Official Master Production Batch Records
- Log and File QA/QC Forms for Quality
- Label Development. Works closely with Regulatory Affairs, in-house and private label customers to ensure that all requirements are met following the established design format, labelling style guidelines and branding guidelines
- Assist with Documentation during FDA and HPRA Inspections
- Maintain Completed Batch Records and Completion Log
- Support preparation of annual product quality reviews
List of Typical Skills For a Document Associate Resume
1
Skills For Document Control Associate Resume
- Well organized and manages work flow effectively and efficiently
- Above average organization skills are required
- Able to interact effectively with stakeholders of various departments and manage multiple projects simultaneously
- Attention to detail, critical thinker, and exceptional organization skills required
- Proofreading documents prior to sending out for members signatures, assembling packages to ensure inclusion of any required state specific documents
2
Skills For Associate Document Management Specialist Resume
- Experience with file sharing (downloading, uploading, zip files)
- Previous experience using Microsoft Office including, Excel, Word, PowerPoint
- Dependable by meeting deadlines, working independently, accountable for work, maintains focus, punctual, and a good attendance record management
- Release drawings using SolidWorks Engineering Program
- Experience working in a business environment
- Experience supporting multiple departments in a fast paced environment
- Multi-Tasking Ability (Prioritize, Organize, and Schedule Work)- Intermediate
- PC literate with a good working knowledge of Microsoft Office applications
- Receive order requests from automated systems and prioritize for shipping
3
Skills For Associate Director, GxP Document Control Resume
- Make minor updates to drawings in SolidWorks to the following: tables, notes, templates and tolerances as requested by Engineers with approved DAR
- Cooperates with co-workers, team player
- Provide effective and efficient communication with business and service line
- Positive attitude and desire to learn and grow through hands on experience
- Document production experience in a legal environment required
- Experience in equivalent positions required
- 1 to 2yrs. of Mortgage experience
- Review of documentation prior to issuance to ensure compliance with site SOPS
4
Skills For Document Scanning Associate Resume
- 1 to 2yrs. of Mortgage document experience
- Ability and willingness to assist and transfer technical knowledge to less experienced Stakeholders
- Experience in cGMP manufacturing facility
- Experience with a computerized document management system
- Experience in regulatory affairs and/or documents control process
5
Skills For Document Production Associate Resume
- Trailing document processing – researching, imaging and shipping of trailing documents
- Updating, formatting, printing documents for signatures
- Requesting and monitoring compliance documents within the Catalent KCM organization
- Processing subpoenas and personal filing requests
- Assisting engineering teams by all document control support
- Tracking QA documents in the system
6
Skills For Document Imaging Associate Resume
- Verifying that returned documents have been correctly executed by the members
- Scheduling calibrations and follow up
- Notify employees of SOP training requirements. Notify managers of missing training per Intertek SOP requirements
- Assist in implementing information systems for managing document tracking, controlled document distribution (issuance) and records management
- Familiar with other software programs for editing and/or creating documents
- Create document batches for scanning, coding and quality assurance
- Maintain GxP audit files and assist with entry, tracking, and archiving of audit records
7
Skills For Document Management Pend Associate Resume
- Capable of producing results working unsupervised under own initiative
- Interface with Customers (GCS, Planning, Master Planning, Clinical, Research)
- Comprehensive understanding of engineering documents and deliverables and can file accordingly
- Responsible for following and updating Intertek SOPs as they pertain to document control
- GIDEP – Check the GIDEP Database for Counterfeit parts for our new Electronic components as well as getting updated status of parts from GIDEP which is ongoing
- Performs scanning, filing and close out of completed documents
8
Skills For Document Preparation Administrative Associate Resume
- Technical/Software tools used: Outlook, Training database, Excel files, web-x, great working knowledge of Microsoft databases
- Assist in administering the change control system (issuance, tracking, and implementation)
- Use document comparison software, red-lining, and general editing to correct legal documents as directed
- Strategic resource planning capabilities
- Thorough understanding of Microsoft Office Suite (Word, Excel, and Visio), Sharepoint, and Adobe Acrobat required
- Comfortable working in a production driven environment
9
Skills For Temporary Document Control Associate Resume
- Complete tasks independently and with minimal guidance after training
- Intermediate to advanced level Microsoft Office software programs including Word and Excel
- Assist in the creation and updating of Standard Operation Procedures and forms specific to the document control processes
- Support transferring documentation from old system to new system
- Safety training specific to the area and/or equipment used
- Complete the required NORDAM University training for all Stakeholders
- Organize and provide training for Elekta personnel in the document control procedures and systems
10
Skills For Document Repository Associate Resume
- Create training materials as PowerPoint presentations and guidance documents
- To proactively look for improvements in the quality management system and supporting IT systems, with focus on document control and change control
- Funnel processed orders to Distribution for shipping
- Shipment Tracking - Data Entry
- Prep, sort and scan all incoming paper mail
- Document all contacts in the scheduling system
- To maintain accurate document index using the provided project specific template
- Document processing – coordinate with parties to obtain signatures on documents , coordinate with attorneys for revisions and follow-up on open items
- Maintain the training matrices within the QMS
List of Typical Responsibilities For a Document Associate Resume
1
Responsibilities For Document Control Associate Resume
- Document distribution of latest revisions to all appropriate users and ensure that obsolete documentation is removed from distribution
- Check applications for accuracy, completeness and compliance with internal and external policies and practices for Commercial Letter of Credits, Standby Letter of Credits or Documentary collections
- Check all e-loans requested transactions against the ALS system, a loan processing system, for verification of accurate input
- Create and maintain folders, file folders and archive closed files
- Process and coordinate the Trade Finance document exception report
- Check documentation received and verify all is accurate and complete
- Place and remove hold on collateral accounts for the Trade Finance Department
2
Responsibilities For Associate Document Management Specialist Resume
- Perform daily and monthly reconciliation of accounts
- Proficiency in Microsoft Office – Excel, Word, Access
- Keep supervisor updated of process issues
- Assist Elekta personnel in the document control procedures in Elekta quality management system(s)
- Maintain procedure and documentation in compliance with the quality system
- Report operational issues (process or system related) to QA Process Lead
3
Responsibilities For Associate Director, GxP Document Control Resume
- Control metrics within the function
- Objective driven and customer focused, with an ability to influence people
- A positive attitude towards change to promote the global goals of the business
- Organized, analytical, process focused
- Language requirements: English (fluent), Polish (fluent), other languages are an advantage
- Process orders in ERP System (SAP or JDE)
- Sort electronic fax images in preparation of data entry
4
Responsibilities For Document Scanning Associate Resume
- Perform routine data entry of pre-defined data into the computer database
- Research and resolve when medical records are not available or demographic data is not correct as noted on documents received via mail and fax
- Comply with all company policies and management instructions
- Process (incoming and outgoing transmittals from suppliers) and distribute documentation per the project and Client department requirements with attention to detail and accuracy to the project team throughout the life cycle of a project
- Provide weekly reports throughout the life cycle of a project on the status of each document per the project requirements
- Maintain the complete revision history of each document process throughout the project
- Adhere to the Client Department standards on document management and retention policies
- Accuracy (e.g. for every 1,000 documents processed 10 errors) to ensure projects meet delivery deadlines
- Process documents within 24 hours per the project distribution matrix within the defined budget hours and process per the provided work procedures
5
Responsibilities For Document Production Associate Resume
- Attend weekly Project Team meetings and contribute project document status update
- Maintain a professional attitude and be able to work interdependently or work as a TEAM member when needed
- Perform quality control checks and updates procedures as directed
- Organize and maintain controlled documents within the Intertek system. Assure compliance to procedures as defined in the Quality Policy and Standard Operating Procedures (SOPs)
- Maintain all SOPs and other applicable controlled documents within protected folders and within the Quality Management Software (QMS)
- Maintain and update facility records within the QMS as needed
- Format Bioanalytical Procedures (BPs) per work instructions
- Assign new BP and SOP numbers as requested
6
Responsibilities For Document Imaging Associate Resume
- Create and maintain electronic trackers and logs as needed or requested
- Generate reports from the QMS as requested
- Ensure that the review, approval, and implementation cycles of controlled documents are properly documented
- Archive the Master Schedule as often as required by Intertek SOPs
- Expertise in Microsoft Word/Excel, Adobe Acrobat Pro, and Quality Management Software (QMS) required
- Release documents to quality system
- Distribute quality documents to designated areas
7
Responsibilities For Document Management Pend Associate Resume
- Follow up on documents that needed to be reviewed
- Administer and maintain all controlled documents
- Administer company-wide document control software
- Assist Final source inspection documentation
- Supports lot data implementation in QA Specialist’s absence
- Can lead a small or medium-sized project
- Proficiency with computer systems including AS400 based applications, MERLIN (SalesForce), MS Word, Excel and Outlook with the ability to navigate through multiple systems
8
Responsibilities For Document Preparation Administrative Associate Resume
- Report operational issues (process or system related) to Team Lead
- Maintains data files of activities and document status
- Enters and maintains part numbers and parts lists in Sage100 ERP system
- Perform Internal Audits for assign process/standards
- Manage documented information archive
- Provide quality assurance services to ensure the integrity of products received and shipped out, services provided to clients, support business and customer needs, and comply with government regulations, industry and OpCo standards
- Knowledge of domestic and international quality systems and other standards such as FDA or other applicable standards and regulations
- Oversee the issuance and maintenance of logbooks
9
Responsibilities For Temporary Document Control Associate Resume
- Facilitate the final review of production batch records
- Consult with other QA and site personnel to ensure timely issuance and execution of records in the quality systems
- Maintain accurate records for the location of records generated by quality systems
- Operation Management and Personnel
- Quality Assurance Technicians, Generalists, Specialists, and Engineers
10
Responsibilities For Document Repository Associate Resume
- Safety, Security and Environmental Services Manager
- Transcribe tapes, scan and clean documents, and convert documents to/from different file formats
- Produce spreadsheets, charts, graphs, mail merges, tables, presentations, and other documents as requested
- Recover/restore corrupted document files when needed
- Communicate with manager and supervisors on job or deadline issues
- Adhere to Williams Lea Tag policies in addition to client site policies
- Prepping documents by orienting, repairing and removing objects such as staples and paperclips from documents. Prepping also includes unfolding corners, taping down small pieces of paper on larger sheets. Placing barcode separators in between documents for scanning
- Prepping documents by orienting, repairing and removing objects such as staples and paperclips from documents. Prepping also includes; unfolding corners, taping down small pieces of paper on larger sheets. Placing barcode separators in between documents for scanning
- Prepping documents by orienting, repairing and removing objects such as staples and paperclips from documents. Prepping also includes unfolding corners, taping down small pieces of paper on larger sheets
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