Division Administrator Resume Sample
Luisa Purdy
28121 Augustus Fields,
Chicago,
IL
+1 (555) 533 6224
Work Experience
Division Administrator
05/2017
-
PRESENT
Chicago, IL
- Creates and analyzes departmental financial reports using SAP, EPIC, or other software packages. Presents findings to the chair
- Develops and monitors budget of organizational unit
- Monitors financial activity of the organizational unit by compiling, reviewing and reconciling the financial accounts
- Administers grants and contracts, pre-award (developing budgets, assisting in application preparation, etc.) and/or post-award (monitoring expenditures, preparing financial reports for faculty,etc.)
- Assists faculty and staff and answers questions
- Creates ad hoc reports and financial projections; approves financial transactions
- Supervises financial and/or office support staff and directs their work activities
- Oversees the communication and implementation of college policy within the organizational unit
- Responds to questions concerning policy and develops internal policies and procedures
Senior Division Administrator
11/2011
-
04/2017
Philadelphia, PA
- Ensures that all internal personnel activities meet college and organizational objectives in training, recruitment, equal pay, equal opportunity, transfer and promotion
- Prepare and lead the coordination of the division’s NIH T32 training grant and both autoimmunity center grants
- Oversee the management of clinical operations through key metrics and financial analyses and review of periodic and special reports
- Identify and recruit effective people
- Encourage cooperation, teamwork and facilitate constructive conflict resolution
- Motivate staff and establish departmental goals
- Plan, prioritize and use effective time management
Education
University of Texas at Brownsville
2007 - 2011
School's Degree in Business
Professional Skills
- Excellent organizational, written and communication skills, strong interpersonal skills required
- Strong financial management and analytical skills including mastery of analytic tools including Excel, Access, Pivot tables, Cognos, and Financial Link
- Demonstrated ability to set and meet deadlines, multitask and prioritize among competing priorities
- Prior UCSF, other UC campus experience or CCSF experience
- Strong financial experience including budgeting, monitoring and reconciliation management
- Excellent organizational, analytical and demonstrated project management abilities
- Good inter-personal skills and able to work with associates in different levels
How to write Division Administrator Resume
Division Administrator role is responsible for interpersonal, software, reporting, payroll, training, advanced, administrative, microsoft, healthcare, accounting.
To write great resume for division administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Division Administrator Resume
The section contact information is important in your division administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Division Administrator Resume
The section work experience is an essential part of your division administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous division administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular division administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Division Administrator resume experience can include:
- Excellent communication skills are essential to interface effectively with diverse internal and external professional groups and committees
- Excellent knowledge of accounting budgeting, principles and applications is necessary
- Demonstrated knowledge of proper documentation, coding and billing procedures for faculty clinical activities
- Develop and process changes required to comply with new or changing regulations. Develop and approve effective complaint procedures
- Strong working knowledge in contracts and grants
- Experience with functioning in a high-paced environment
Education on a Division Administrator Resume
Make sure to make education a priority on your division administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your division administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Division Administrator Resume
When listing skills on your division administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical division administrator skills:
- Excellent interpersonal skills, including ability to exercise diplomacy and communicate with empathy
- Well-developed technical skills with a demonstrated ability to learn and apply new technologies
- Exercise discretion, judgment, and initiative in problem solving. Superior follow-up skills
- Demonstrated knowledge and experience with an academic medical institution. Familiarity with administration of higher educational institutions
- Experience in planning meetings, coordinating travel and formatting presentations
- Progressively responsible experience leading and managing major programs, operations, or projects
List of Typical Experience For a Division Administrator Resume
1
Experience For Senior Division Administrator Resume
- Manage the hiring/processing of all academic, staff, and post-doctoral fellows, work study, and voluntary staff
- Monitor revenue cycle billing and review audits for both providers and the pulmonary function testing laboratory
- Be proficient in the use of standard office equipment, CPU’s and peripherals, including a working knowledge of computer hardware set up
- Function as the SASD Property POC, to include purchasing and excessing processes
- Manages office services and operations including preparing reports, analysis, and other business services
- Responsible for the division’s fiscal operations as well as recruitment, hiring, training, disciplinary action, and performance evaluation processes
2
Experience For Division Administrator Resume
- Manage the human resources functions including recruitment, performance evaluations, and corrective action regarding staff
- Oversee the monitoring of project plans, budgets and schedules as part of the review and facilitation of pre-award grant applications
- Prepare and lead the coordination of the division’s NIH T32 training grant
- Develop and distribute meeting minutes
- Be proficient in the use of PNNL’s purchasing systems (PACQ, PCard, B2B, etc.)
- Be proficient in the use of PeopleSoft (Purchasing, HR, Service Requests, etc.)
3
Experience For Senior Division Administrator Resume
- Partners with department leadership and provides strategic planning and business development recommendations
- Aligns division practices and collaborates to develop program materials, education materials, marketing materials, and division reports
- In conjunction with the Chair, oversees the strategic development of space and facilities planning for department
- Prepare, monitor and manage departmental budgets
- Assist in the academic and proposal/advancement of faculty
4
Experience For Division Administrator Resume
- Encourage cooperation, teamwork, and facilitate constructive conflict resolution
- Provide overall leadership to Division's support, research, and administrative staff
- Monitor post-award grant processes and assist with meeting reporting requirements. Meet with faculty to review status of budgets and advise faculty on management of funds
- Ensure proper funding models are in place to support divisional clinical research
- Monitor faculty effort and ensure compliance with sponsors and institutional guidelines
- Oversee the management of clinical operations which includes through key metrics and financial analyses and review of periodic and special reports
- Facilitate the process for JCAHO mandatories for faculty and staff
5
Experience For Senior Division Administrator Resume
- Analyze and report on clinical productivity on a provider and division level
- Evaluate and determine clinical needs by disease areas, provide direction to leadership for recruitment areas
- Collaborate with the department’s quality project managers to initiate and participate in process/quality/lean initiatives
- Coordinate SASD and RPD Management calendars
- Type or enter data and proofread accurately
- Requisition staff supplies and office equipment
- Maintain and/or establish file systems
- Be able to function as the lead administrative assist in her absence
- Coordinate staff travel arrangements and use EXPENSE trip report reconciliation
6
Experience For Division Administrator Resume
- Be proficient in the use of HP Records Manager
- Function as the EHS&S (At Directorate Level) Moves/Space POC
- Function as the SASD ETR POC
- Prepares and directs the divisional budget, ensuring implementation of internal control policies and procedures as required to support cash/revenue collection, inventory control, accounting requirements, and financial reporting
- Develops and directs policies and procedures and scheduling of the division's annual budgetary process; serves at the primary advisory to the division vice president in finalization of budgets
- Serves as personnel officer for the division and as liaison with the Human Resources Department by directing personnel requests, reclassifications, and promotion and new hire recommendations; administers the performance evaluation process for the division
- Plans, organizes and develops methods for researching management issues, and provides recommendations to assist the division vice president in planning and decision making
7
Experience For Senior Division Administrator Resume
- Interprets and disseminates information regarding university policy and procedure; develops, administers and manages divisional policies and procedures
- Serves on university committees and collaborates in the research and development of university policies
- Compiles and presents reports and analyses of a varied and complex nature related to management and fiscal affairs
- Provides administrative assistance for campus-wide special projects, such as disbursing funds, monitoring fund uses, preparing and compiling financial reports, staffing, purchasing, etc
- Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided
- Ensures correct functioning of facilities, office and/or business support services
- Directs division operations and allocates people, material, and financial resources to ensure operational efficiency
- Oversees operational activities of the division to ensure efficiency and compliance with the department and institution’s policies and procedures
8
Experience For Division Administrator Resume
- Identify and monitor growth areas for self and for the administrative team; identify and participate in the development and implementation of new office processes and procedures
- Respond to a variety of inquiries from both internal and external sources, on behalf of the Division Director. Independently handle routine to complex business issues of an administrative nature
- Work alongside Division Chief, clinical leaders, and CSL leadership to chart course of programs, program improvement, and program effectiveness; provide strong project management for divisional initiatives. Align priorities, build support, and garner needed resources to execute and achieve priorities
- Drive faculty engagement by working with faculty and meeting with senior faculty leaders on an as needed basis to develop programs, explain incentives, effort, productivity, salary allocation, increase requests, compliance issues, etc
- Oversee the provision of data to individual faculty and managers, including volume statistics, billing statistics, incentives, productivity measures, research funding, research proposals submitted, and publications
- Administer the faculty compensation and incentive plans and programs
- Partner with Division Chiefs and provide strategic planning and business development recommendations for the Divisions. Identify, enhance, and follow specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided
- Responsible for execution of strategic planning within the divisions. Represent divisions on appropriate task forces and committees as needed
- Monitor, and review with Division Chiefs, the clinical productivity of the Advanced Practice Providers, Pediatricians and faculty in the divisions
9
Experience For Senior Division Administrator Resume
- Manage, administer and assist with development of grant proposals. Responsible for submission of new grant requests, renewals and extensions through appropriate systems (i.e. eBridge). Oversee and monitor IRB submissions and other related research activity including personnel/purchase orders to ensure compliance with respective granting agency
- Aid in the coordination of the educational programs, including rotating residents, students and PA and NP students. Help develop and implement the recruitment, interview, orientation, graduation and other medical education/residency/fellowship program activities
- Oversee the operational activities of the divisions ensuring efficiency and compliance with the Department of Pediatrics and MCW policies and procedures. Ensure that administrative policies are in compliance with MCW policies. Ensure correct functioning of facilities, office and/or business activities and support services
- Communicate MCW and department policies and serve as a resource on these policies and procedures to staff and faculty
- Partner with department leadership and provide strategic planning and business development recommendations. Assume oversight of strategic planning, business development and administrative management of identified Pediatric Divisions at the discretion of the Department Administrator and Departmental leadership
- Responds to a variety of inquiries from both internal and external sources, on behalf of the Division Director and the Deputy Division Director. Independently handles routine-to-complex business issues of an administrative and sometimes ambiguous nature; demonstrates sound judgment and follow-through with attention to detail
- Uses discretion in processing sensitive or confidential information; independently make decisions; positively interacts with a wide-variety of PNNL staff and external clients of all levels; resolves and/or advises management on a wide range of administrative issues; and provides training and guidance to less senior or new staff when necessary
- Identifies and recommends training and team-building opportunities for the Division administrative team; identifies, and participates in the development and implementation of, new office processes and procedures
- Monitor revenue cycle billing and review audits for both providers and the clinical and endoscopy units
10
Experience For Division Administrator Resume
- Creates and analyzes departmental financial reports using SAP, EPIC, or other financial software packages
- Actively participate with leadership in developing business, strategic, and growth plans for the Division
- Oversee the management of clinical operations which includes key metrics and financial analyses and review of periodic and special reports
- Facilitate the process for Joint Commission mandatories for faculty and staff
- Collaborate with the department’s quality team to initiate and participate in process/quality/lean initiatives
- Presents findings to Chair
- Administers grants and contracts, pre-award (developing budgets, assisting in application preparation, etc.) and/or post-award (monitoring expenditures, preparing financial reports for faculty, etc.)
- Research and Academic Operations Administration
- Develop financial, productivity, compensation and operational targets and models
List of Typical Skills For a Division Administrator Resume
1
Skills For Senior Division Administrator Resume
- Solid skills to quickly evaluate complex issues and identify resolutions. Organizational and customer service skills to effectively manage multiple priorities
- Excellent written and oral communication skills and professional demeanor required
- Excellent analytical skills and keen attention to detail
- Strong organizational skills and a record of timely delivery and high quality work/results
- Work effectively with a range of individuals at all levels of authority
2
Skills For Division Administrator Resume
- The ability to communicate effectively with faculty, staff and individuals at all levels within the organization
- The ability to multi-task, to anticipate and initiate action, and to manage time effectively
- Demonstrated track record of successful leadership with attention to profit margins, enhancing revenues, and controlling expenses
- Demonstrates professional growth by attending in-services, conferences and participating in professional organizations
- Experience managing NIH grants, IRB Protocols, MTA agreements and other sponsored project related tasks
- Demonstrated understanding of US Immigration guidelines and documents
- Develops and processes changes required in order to comply with new or changing regulations. Develops and approves effective complaint procedures
- Support physician leadership within each Division in pursuing future-state vision and/or strategic priorities
3
Skills For Senior Division Administrator Resume
- Previous experience in an educational, university, medical, or healthcare environment
- Think critically, prioritize work and problem solve
- A proven track record of sound, independent judgment
- Experience in a management capacity
- Lead prioritization and implementation of process improvement efforts within the Divisions
- Responsible for HR job postings and hiring including faculty recruitment visits, preparation of term sheets, onboarding, office set up, etc
4
Skills For Division Administrator Resume
- Responsible for the hiring, training, development, and evaluation of the department’s research staff, including coordination of interviews for applicants
- Perform as part of a team, maintaining contact with other team members and acting as a resource to them
- Familiarity with accounting and purchasing principles
- Three years working knowledge in finance and fund accounting
- Assists in preparing the annual department research budget, including revenue projections and justification of expenditures
- Participates in research strategic planning for the department regarding operations and new program development
- Provides support for research training fellowship, including progress reports
- Supports logistical aspects of preparing educational grant proposals (gathering supplementary forms and documents)
5
Skills For Senior Division Administrator Resume
- Manage renovation projects, including space layout and budget negotiations, furniture and equipment selection and purchasing
- Oversee staff and management training for appropriate training courses
- Partner with Chief Administrator and provide strategic planning and business development recommendations for divisions
- Responsible for execution of strategic planning within the divisions
- Partner with Department Administrator and provide strategic planning and business development recommendations for division
- Responsible for division's fiscal operations, including budget preparation, quarterly projections and financial management throughout the fiscal year
- Responsible for execution of strategic planning within the division in collaboration with Departmental and Hospital leadership
6
Skills For Division Administrator Resume
- Apply critical thinking, communication, influence, and flexibility to make optimal decisions based on multiple variables and desired outcomes
- Desire to work in multi-disciplinary setting
- Knowledge of Fellowship training program requirements, policies and procedures
- Oversee initiatives pertaining to physician and clinic schedule utilization and management
- Knowledge of revenue cycle, physician billing, and contracts
- Oversee division-based Value Based Medicine (VBM) projects, including projects led by Departmental Administrator and transmitted through the VBM committees
7
Skills For Senior Division Administrator Resume
- Actively participate in mergers and acquisitions, assuring integration of operational, financial, and clinical missions
- Manage equipment ownership transfers for faculty moving to other institutions
- Work with physicians in developing new strategic business opportunities and new outreach sites. Identify market strategies and growth opportunities
- Grants/Contracts and Fiscal Management
- Responsible for divisions’ fiscal operations
- Monitor and approve expense allocations for Divisions
- Facilitate work force planning, supervise appropriate staff and orient new employees in clinical and research areas. Staff includes administrative, clinical (APPs) and basic science and clinical research staff
- Collaborate with the Chief to plan, strategize and develop policies and procedures to maximize the organizational and financial position of the Division
- Direct and manage Divisional finances (clinical and research) and revenue cycle operations: Oversee creation and implementation of clinical and research budgets, control and monitoring of budgets; responsible to explain budget variances
8
Skills For Division Administrator Resume
- Review, analyze, summarize and interpret financial data. Oversee preparation of analyses and reports that detail the Division’s financial position. Develop annual reports, financial spreadsheets and other required reports
- Oversee management of malpractice insurance accuracy
- Prepare special reports as required; collect data, prepare report, and analyze statistics; includes reports to the SIC committee of UPHS regarding investment per FTE and productivity per FTE
- Provide national leadership and direction to a staff of 41 transportation professionals in administering a very complex $1.7 billion Federal-aid highway program to reduce fatalities, construct new and improve current infrastructure, and improve movement of people and goods
- Build and enhance coalitions with Federal Agencies, State and local governments, and transportation industry partners to address and resolve extremely complex and controversial transportation issues in a geographically diverse State and one of the world’s most congested urban areas
- Provide executive leadership and direction in advancing U.S. Department of Transportation and FHWA strategic initiatives and innovative technologies to expedite the delivery of critical national infrastructure projects for improving the condition of highways and bridges, and the economic vitality of the nation
9
Skills For Senior Division Administrator Resume
- Communicate a corporate perspective to all elements of the New York State government, the local authorities of NYC, the Port Authority of New York and New Jersey, as well as 13 statewide metropolitan planning organizations
- Serve as the senior advisor to the FHWA’s Director of Field Services North and the Office of the FHWA Administrator on policy, program, and technical issues, particularly with regard to the effect on Federal-aid program and management and on Federal/State relationships
- Prior experience with the University’s PeopleSoft finance and human resources management system. Prior experience in managing clinical and/or grant revenue
- Demonstrated ability to manage and supervise staff and assign or reorganize tasks to meet the Division’s overall strategic goals
- The position requires extensive, diverse and progressively responsible experience at the management level, including professional experience in financial administration/management
10
Skills For Division Administrator Resume
- Excellent proofreading and editing skills. Strong grammar
- Knowledge of Stanford policies or those of a similar institution
- High comfort level with computers, including ability to troubleshoot minor problems, make routine configuration changes such as setting up a new printer, and instruct others in common computing tasks
- Considerable and progressive administrative, operational, as well as supervisory experience in health care is necessary
- In-depth familiarity with advanced document formatting and publishing features of Microsoft Word, Google Docs and Excel
- Knowledge of leadership, policy and change models/ theories and ability to apply them to work place for meaningful results
- Advanced proficiency with Microsoft Office, especially Excel, and database software, preferably Access or FileMaker Pro, or Red Hat
List of Typical Responsibilities For a Division Administrator Resume
1
Responsibilities For Senior Division Administrator Resume
- Fiscal responsibility and management of all funds of the Division of General Internal Medicine including state, federal, auxiliary, gift, endowment funds, grant and contract funds, and UPI/clinical funds. Also manages the financial aspects of operations and staffing, faculty recruitment, and other short- and long-term planning functions
- Oversees Division’s incentive plan including monitoring, tracking, calculating and reporting, and regular distribution of payments per UPI and Division guidelines
- Oversee divisional staff recruitment, interviews, onboarding, terminations, lay-offs and volunteer and immigration paperwork for incoming personnel
- Monitors physician services billing and collection activity
- Ensure that all required certifications, medical clearance, training, COI are completed
- In conjunction with the Administrator, oversee the local assignment of space and facilities planning for division
- Manages faculty practice plan and clinical revenues for the Division of General Internal Medicine
- Prepares budgets, controls, and regularly monitors revenue and expenditure activity for each source of funds
- Prepares faculty salary data and sources of funds for annual salary recommendation process and responds to requests from the department for fiscal budgetary information
2
Responsibilities For Division Administrator Resume
- Assists faculty with budget and routing paperwork and processing for grants submissions. Manages payroll, subcontract preparation and execution, and expenditures from grants and prepares reports for faculty upon request
- Serves in an administrative and supervisory capacity for the Division’s Research Faculty to provide regulatory and financial oversight and assist with staff recruiting, work assignments, training, and supervision. Prepares financial reports and oversight of all clinical research for Division Head as needed
- Meets on a regular basis with department’s Director of Research Administration, Department Administrator and Assistant Director of Finance to address any global issues within the department
- Fiscal responsibility and management of all funds of the Division of Gastroenterology including state, federal, auxiliary, gift, endowment funds, grant and contract funds, and UPI/clinical funds. Also manages the financial aspects of operations and staffing, faculty recruitment, and other short- and long-term planning functions
- Manages faculty practice plan and clinical revenues for the Division of Gastroenterology
3
Responsibilities For Senior Division Administrator Resume
- Serve as primary administrative liaison with faculty, administrative and professional personnel concerning University/PDC policies and procedures, personnel administration, clinic management, research administration, financial services and budgetary preparation, reconciliation and control
- Supervise and coordinate work of designated employees, manage human resources activities to meet University, Departmental, and Divisional objectives, advise faculty on employment, salary administration, employee relations, and related issues as required
- Oversee and manage the overall operations and financial performance of select divisions/programs appropriate and efficient utilization of resources to meet departmental/divisional goals and objectives across all three missions
- Manage and create with department finance team academic and clinical annual PDC and Duke University budgets for respective areas, including annual completion of faculty effort distribution
- Lead and coordinate new business development and clinical practice initiatives. Identify, develop and execute cost reductions and service improvements in all three missions. Develop and execute strategic plan for division, including goals,tactics/initiatives and key measures that align with departmental and institutional objectives
- Oversee/ mentor clinical administrative personnel –credentialing, malpractice, physician on-boarding
- Preparation and routing of Physician Exhibit As
- Oversee clinical operations – MTA/Shadyside office; David Wilson office; Monroeville office
4
Responsibilities For Division Administrator Resume
- Collaborate with Dr. Pilewski to create the physician schedule (QGenda)
- UPP annual budget submission and monthly review
- Evaluation and development of Incentive plans
- Submission of Incentive calculations
- Collaborate and develop financial models/physician new hire models, “mini” P&Ls
- Administrative supervision of APPs; recruitment, expense approvals
- Liaison with hospital Administrative Directors CLC, PFT lab, Sleep Lab, Bronch lab manager
5
Responsibilities For Senior Division Administrator Resume
- Preparation and analysis of monthly dashboard
- Monitor physician wRVUs and progress towards target
- Partner with Division Leadership (Chief, Associate Chief, Executive DA) on new initiatives/physician recruitment/ new services and models
- Participate in faculty annual evaluation meetings
- Create and implement business and program development plans that support and advance the business and hospital strategic initiatives. Assist faculty and coach staff to establish and achieve programmatic goals
- Manage the human resources functions for the business including recruitment, performance evaluations, and corrective action regarding staff within the business. Mentor office managers and staff
6
Responsibilities For Division Administrator Resume
- Supervise coding and charge entry staff (where applicable). Work with staff to improve revenue process within the business and solve problems and identify resources related to insurance coverage and reimbursement issues for all business sites
- Adheres to department guidelines concerning sick time, vacation, personal days, other paid/unpaid leaves
- Works collaboratively and shares necessary tools and resources to accomplish goals in accordance with the Medical Centers mission statement
- Develops new clinical and research programs under the direction of the Division Director
- Oversees staff training and development programs in the division. Promotes a team environment conducive to shared learning and achievement of common goals and objectives
- Approaches the performance review process constructively and conducts it in accordance with Human Resources and departmental guidelines and procedures
- Interviews and hires staff based on objective criteria; explains to employee clearly what his/her responsibilities are and the applicable performance standards
7
Responsibilities For Senior Division Administrator Resume
- Ensure staff are appropriately on boarded, providing them the tools, training and resources required to perform their job, included but not limited to access to appropriate systems
- Maintains liaison with financial analysts as well as the Offices of Clinical Trials and Grants Administration to assure proper account management
- Oversees compliance with all funding agencies and the IRB by ensuring that information required is maintained and reported on a regular basis. Identifies and analyzes any discrepancies in order to ensure appropriate justifications are provided
- Manages the funding provided under grants and contracts assigned to the Division
- Provides administrative support to the Tisch Hospital Clinical Chief for the Division in the development of clinical research programs. Identifies appropriate resources needed to address tasks to be performed or data to be gathered
- Assists with the preparation and filing of applications for grants, contracts and other funds
- Develops strategies to ensure optimization of funding and financial support for professional activities
- Develops strategies for cost containment and maximization of revenues
8
Responsibilities For Division Administrator Resume
- Provides administrative support to the Division Director, faculty and fellows/residents on developing and monitoring workload and revenue indicators (i.e., discharges, length of stay, denials, outpatient referrals, etc.). Analyzes data and recommendations to the Chair
- Oversees purchasing decisions for the Division
- Ensures appropriate monitoring of the professional services, endowment and discretionary budgets managed by the Division. Ensures that the charges have been authorized and approved by the hospital. Prepares variance reports outlining any deviation from the approved budget
- On behalf of the Division Director works with all of the hospitals, ambulatory clinics, research areas etc. on program planning and financial issues
- Prepares the annual capital and operating budgets for the division. Projects revenue and expenses. Oversees effective financial management of the Division. Does financial administration and business planning for division finances. Monitors budgets, analyzes deviations and deals with accounts in deficit
- Notifies clinical faculty of hospital events (i.e., fall frolic/spring fling, mandatory training, etc.) and encourages attendance
- Manages the faculty recruitment process for the Director, working with departmental administrator to complete the necessary documents. Transitions new faculty
9
Responsibilities For Senior Division Administrator Resume
- Organizes a communication mechanism for all faculty and staff in the Division such as email or fax
- In conjunction with the Division Director, develops and implements strategic plans for the recruitment of faculty in areas targeted for growth jointly with Tisch hospital. Develops a business plan for review and approval by the Division Director and Tisch Hospital and coordinates development of the offer letter
- Provides administrative management support to the Division Director and leadership faculty in the recruitment of new faculty. Oversees the administrative services provided to all faculty within the department
- Oversees Divisional facilities at all sites, including the coordination of construction and renovation projects
- Communicate FGP issues and strategies to faculty
- Collaborates with service chiefs and hospital administration to monitor and develop inpatient clinical services
- In conjunction with the Department, assist in the implementation of strategies for space and facilities
- Prepares reports and maintains documents as required by NYUMC policy or state/federal regulations for division
10
Responsibilities For Division Administrator Resume
- Assures compliance with regulatory mandates of JCAHO, New York State Department of Health, New York City Department of Health and Rules and Regulations and Bylaws of Medical Staff and corporate compliance officer
- In conjunction with the Division Director, oversees the development and implementation of policies and procedures for the Division. Ensures compliance in all areas of responsibility
- Ensures appropriate preparation for ACGME site surveys and compliance with standards Fellowship program
- Oversees all coordination of administrative activities with the central House Staff Affairs Office and ensures conformance with governance of education
- Assists in the documentation of House Staff scheduling and timekeeping to ensure compliance with NYS regulations, RRC requirements and NYUHC budget allocations. Brings discrepancies to the attention of the Fellowship Director
- Provides administrative supervision of all aspects of the academic programs within the Division
- Knowledge of financial management functions and of information systems
- Provide independent administrative support and leadership to Divisions. Assist in the planning and coordination of Divisional programs and operational activities
Related to Division Administrator Resume Samples
Junior Administrator Resume Sample
Work Experience
• Participate on rotating shift coverage’s, as needed to support organizational goals; Participate in the company on call program, as needed to support organizational goals
• Handling situations with diplomacy
• Application of document management principles
• &...
Professional Skills
• Excellent communication skills in both ver...
• Excellent organization and time management...
• Excellent written and oral communication s...
Lead Administrator Resume Sample
Work Experience
• Builds and maintains relationships with alumni
• Maintain and update database records of alumni contact information
• Serves as customer service representative for alumni programs by responding to telephone calls, emails, walk-ins, and requests from alumni
• ...
Professional Skills
• Demonstrate Strong Customer Service, & Org...
• Effective time management and excellent or...
• Strong documentation skills for processes ...
Site Administrator Resume Sample
Work Experience
• Supports operational maintenance of local data center and site IT infrastructure and evaluates feature and functionality changes within this environment
• Provides operational support to the Mill related computer systems and installed applications, resolves minor infrastructure problems and escalat...
Professional Skills
• Effective communication skills (both verba...
• Strong organisational skills with the abil...
• Proven organisational skills, including ti...
Call Resume Sample
Work Experience
• Configuration, setup and maintenance of Genesys routing logic for Chase Toll-Free numbers and Multi-Site Call Routing
• Administration and documentation of the Chase Call Routing Platform (Carrier, Genesys, PBX)
• First Level 24x7 on-call support for call routing issues
...
Professional Skills
• Good communication skills and the ability ...
• Proven ability to work under pressure & pr...
• Excellent communication & writing skills
Document Processing Resume Sample
Work Experience
• Modify and maintain tools to support operations and business process creation using Adobe Acrobat, SharePoint, Excel and Access capabilities
• Monitor and create control reporting to track the performance of system and process integrity, vendors, internal workflows and SLAs
• ...
Professional Skills
• Experience using imaging equipment, a pers...
• Prior loan operations experience in a bank...
• With good leadership and people management...
Enrollment Services Resume Sample
Work Experience
• Serves as principal and first source of information regarding DCE programs and schools for prospective and current students
• Coaches and advises students one-on-one through the inquiry, registration, and admissions process
• Responsible for advising students on enrollment se...
Professional Skills
• Demonstrates effective coaching skills and...
• Superior attention to detail, organizing a...
• Excellent organizational, problem solving,...