Buying Assistant Resume Sample
Daphne Steuber
312 Mertz Hills,
Phoenix,
AZ
+1 (555) 939 9409
Work Experience
Executive Assistant / Buying Coordinator
06/2016
-
PRESENT
Dallas, TX
- Monitor and review self-performance with manager and set clear development objectives
- Actively seek and welcome feedback to aid self-development and learning
- Sets up new items and vendors in the department
- Coordinates all aspects of purchase order management, item definition, coding, purchase order entry, revisions, order reconciliations, EDI and drop shipments
- Collects weekly store margins
- Sources product from secondary vendors
- Enters advertisement ads
- Researches and processes Accounts payable pricing discrepancies
- Serves as a liaison between the buying department and the branches and vendors
Buying Assistant
11/2012
-
05/2016
Philadelphia, PA
- Assist in the formulation of the right brand assortment and retail plan to deliver financial targets and business objectives
- Prepare and maintain seasonal buying packs with product images and KPIs to support the sign off process as well as in-season range management
- Partner with Visual Merchandising to ensure that the seasonal merchandising strategies are seamlessly executed across all channels ensuring consistency of the customers’ experience
- Work closely with the Allocation Team to ensure timely and productive flow of product across all channels, driving weekly/monthly consolidations to maximize sales and productivity whilst reviewing inventory delivery information
- Partner with Store Design to review store profiling and floor layout seasonally to ensure the updated capacity and product range are aligned
- Previous experience in buying and/or merchandising
- High level of proficiency in Excel, Word with a flair for reporting and analytics
- Excellent communicator with the ability to manage conflicting priorities
Buying Assistant
04/2009
-
06/2012
Houston, TX
- Provides administrative support such as phoning, faxing orders to vendors, releasing orders, price changes and creating spreadsheets
- Sit, stand, and operate business equipment
- Typical office environment with low level noise exposure
- Knowledgeable in women’s contemporary brands, as well as current trends
- KNOWLEDGEABLE IN WOMEN’S luxury BRANDS, AS WELL AS CURRENT TRENDS
- Provide support to the Merchandising Team through regular reports and ad hoc analysis in order to identify adequate actions and ensure constant market connectivity & reactivity
- Support the Merchandising Team in preparing new seasonal strategies through effective insight analysis and range planning preparation
- Prepare monthly best-selling reports focusing on gap analysis inventory position and store productivity
Education
Marymount California University
2005 - 2009
Bachelor's Degree in Merchandising
Professional Skills
- Outstanding written and verbal communication skills, with the ability to work effectively within a team environment
- Attention to detail with strong numerical, planning and analyticalskills
- Proven administration skills gained in a busy, commercial office with the ability to analyse and interpret data and can assist with report compilation
- Media planning/buying experience or advertising agency experience
- Great communication skills, both in writing and in person
- An excellent communicator with the ability to manage conflicting priorities
- Building strong relationships with buyers, sales analysts and vendors
How to write Buying Assistant Resume
Buying Assistant role is responsible for administration, excel, reporting, commercial, analytical, training, retail, finance, database, procurement.
To write great resume for buying assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Buying Assistant Resume
The section contact information is important in your buying assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Buying Assistant Resume
The section work experience is an essential part of your buying assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous buying assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular buying assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Buying Assistant resume experience can include:
- Basic office skills, including scanning required
- Previous experience in buying and/or merchandising an advantage
- Build effective working relationships with internal and external stakeholders, acting as the contact point for both store and supplier queries
- Solid understanding of the basic buying principles within an apparel environment would be considered an advantage
- A good understanding of the Dunelm customer
- Perform all pricing checks (margin, default & RRP) prior to upload
Education on a Buying Assistant Resume
Make sure to make education a priority on your buying assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your buying assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Buying Assistant Resume
When listing skills on your buying assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical buying assistant skills:
- Strong numerical and analytical skills. Good knowledge of Excel is highly desirable
- Strong computer literacy, with strong skills in MS Word, Outlook and Excel
- Proven organisational skills - deadlines are deadlines!
- Strong organisation and administration skills and the ability to problem solve
- Effectively manage the buying office diary, including arranging buying appointments, store visits and international travel for the team
- Excel and MS-Office Skills are essential
List of Typical Experience For a Buying Assistant Resume
1
Experience For Buying Administrative Assistant Resume
- An excellent team player with good communication skills
- Excellent PC skills, in particular Excel
- Good communication skills: oral, written, and interpersonal
- PC Skills-knowledge and proficiency in Microsoft Office Tools (Word,Excel), email(Lotus Notes, Outlook) and the Internet
- A strong passion for homewares
2
Experience For Buying Administration Assistant Resume
- Passion for our product combined with a strong commercial eye for product and retail
- Past retail experience is an advantage, as is a keen interest in the product category
- Salary up to £18,000 per annum (dependent upon experience)
- Good organization and clear communication internally and externally are your biggest strengths
- Confident when presenting a business case both one on one and in a group setting
- Comp Shopping– online and high street, present to team in team sales review meeting
- Responsible for all Purchase Orders; entering, faxing, revisions, tickets, samples, and follow through.
- Attend the seasonal buying appointments when necessary, photograph product and assist with order writing any other administrative support when applicable
- Maintain internal and external relationships (Vendors, Planning and Allocation, and Marketing)
3
Experience For Buying Admin Assistant Resume
- Creative, assertive and solution oriented when faced with difficult and/or challenging directives
- Creative, assertive and solution oriented when faced with difficult business performance and/or challenging directives
- Manages stock crediting procedures (W)
- Prepares weekly invoice reporting for month end (M)
- Attend and participate in buying appointments with buyer
4
Experience For Buying Team Assistant Resume
- Developed understanding of and enthusiasm for fashion and e-commerce
- Adapt to a constantly evolving work environment
- ADHERING to department KPI’s to respond to DC queries in a timely fashion and maintaining the issue tracker with progression and resolution of queries
- To facilitate the range review process adhering to the critical path to ensure on time launches
- To ensure the Promotional and Pricing process is completed efficiently and accurately on behalf of the Buyer/s
5
Experience For Executive Assistant / Buying Coordinator Resume
- To carry out the accurate filing and maintenance of all required records in line with company procedures and legal guidelines, on behalf of the Buyer
- Attend, and take comprehensive and detailed meeting notes and actions
- Responsible for preparing for all stores communications for final sign off by the Buyer
- Advanced Microsoft Office knowledge including Excel, Word and Outlook
- Maintenance of accurate price data on Aurora, EDI and standard costing systems
6
Experience For Buying & Merchandising Admin Assistant Resume
- Management of retros built into transfer pricing
- Sale Curation – looking at Style guidelines and previous best sellers
- Social feed – working with Assistant Buyer to promote sales on Instagram & FB
- Thrive working in a fast paced environment
- Works with shipping approvals and accounts payable
- Keep all report bookmarks and buying description files up-to-date
- Weekly buying page in the Retail Bulletin to give stores product specific information
- Sales analysis for product in Marketing newsletters
7
Experience For Media Buying Assistant Resume
- Accurately inputting data for promo submissions, promo schedules, bulletin and other admin
- Any other general tasks such as photocopying and data entry
- Responsible for organizing all files, samples, and photos
- Data entry consisting of; Purchase Orders, reports, markdowns, etc
- Support Buying team with full administration of new product set up
8
Experience For Media Planning & Buying Assistant Resume
- Work in a fast-paced, changing environment and to tight deadlines
- Run and distribute weekly reporting
- Organize and execute requests as needed from Buying team
- Sit in front of a computer for lengths of time doing various data entry projects
- Track and update multiple orders through the Government Purchasing Database
9
Experience For Fwrd Buying Administrative Assistant Resume
- Liaison for PAE site requestors for pending new order through process phase of procurement
- Promptly transmit the procurement package to Purchasing Buyer once completed and necessary approvals obtained
- Receive Subcontractor invoices and maintain/update excel spreadsheet as directed by Purchasing Manager
- Assist Buyers/Purchasing Manager as needed
- Tuition and training assistance program
- Data focused, analytical role, with a high level of competency using excel
10
Experience For Buying Assistant Resume
- Manage/maintain order-writing grid
- Process all outgoing mail and Fed Ex requests
- Update and circulate a schedule of upcoming exclusives that includes a calendar of announce dates and required actions
- Maintain charts and workbooks used by Buying team
- Administration of websites, ensuring product launches are accurate
- 28 days annual holiday (including Bank holidays)
- Knowledge of fashion merchandising
- Provide efficient and timely support to the Buyer, covering all aspects of the portfolio and administration
List of Typical Skills For a Buying Assistant Resume
1
Skills For Buying Administrative Assistant Resume
- Systems experience or a clear demonstration of the ability to learn to use systems quickly Good communication skills; communicating clearly using phone, email, VC etc
- Buying experience with a major retailer
- Support the Buying Team in preparing new seasonal strategies through effective insight analysis and range planning preparation
- Experience in a showroom or in a buying office or fashion industry environment required
- Salary: up to £18,000 per annum (dependent upon experience)
- Proven proficiency in MS Excel
- Highly systematic and well organised with the ability to prioritise own workload and use own initiative
- Flexible and approachable with the ability to work as an effective team member
2
Skills For Buying Administration Assistant Resume
- Previous experience within an own label fashion brand is highly desirable
- Exceptional attention to detail with a strong customer focus and a professional approach to supplier relations
- Highly organised and detail oriented with excellent time management
- Rectifies store generated discrepancies, miscellaneous sales and validation errors (D)
- Managing sample process, involving requesting, reviewing and managing all samples for the category
3
Skills For Buying Admin Assistant Resume
- Preparing data and reports for the Buying team ahead of supplier meetings/ in support of ad-hoc projects. Preparing sales and stock reports for suppliers
- Helping the Buyers stay on top of their many deadlines - giving reminders when needed
- Outgoing and passionate about working in a work hard/play hard environment
- Providing essential support to the buying team
- Working with all departments from Design to Merchandising to achieve team targets
- Producing ad hoc reports and gathering information as instructed by the Buyer
- Running reports, budget tracking, tech packs, new vendor forms and fur docs
4
Skills For Buying Team Assistant Resume
- Working with shipping approvals and accounts payable
- Confirming details with suppliers once a price change has been implemented and ensuring they understand the workings of our supply chain
- Writing and Reviewing all new and Repeat product copy & descriptions as per guidelines
- Monitoring Critical Path to delivery, actively chasing orders
- Supporting Retail and Visual Merchandising with information required for Model Store
- Acting as a first point of contact for callers to the department and taking action as appropriate
- Calculating costs on Far East imports and completing landed cost sheets
5
Skills For Executive Assistant / Buying Coordinator Resume
- Organising and working to deadlines
- Liaising with Buyers and Finance to resolve any cost price queries in a timely manner
- Working with the Buyers and the Customer team to deliver a year-round programme of in-store tastings
- Acting as a contact point in lieu of the relevant Buyer if they are unavailable
- Maintaining a sample library
- Managing a critical path for photography
- Working with various product categories; apparel, footwear, hard and soft accessories for both male and female markets
6
Skills For Buying & Merchandising Admin Assistant Resume
- Being involved in the creation of product from start to finish
- Liaising with stores, suppliers and customer services in association with the quality team to ensure a timely response to any quality issues raised
- Processing of invoice queries and credit claims from suppliers
- Managing price queries from all Finance Teams
- Assisting in the creation of sales reports for weekly Trade Meetings
7
Skills For Media Buying Assistant Resume
- Ensuring all relevant procedures are followed and appropriate paperwork completed in relation to products
- Producing key sales reports for Junior Buyer's and above
- Liaising with suppliers to collect data to enable new lines to be set up
- Completing a weekly bulletin entry
- Maintaining promo schedules and key dates
- Completing regular comp shops
8
Skills For Media Planning & Buying Assistant Resume
- Running weekly sales reports
- Delivering accurate information in a timely manner
- Working with brands and own label
- Ensuring input is accurate and executed in an efficient and timely manner
- Verifying new receipts and identifies problems and discrepancies in warehouse
- Supporting Assistant Buyer
- Responsible for samples, calculating costs, tidying, organising and communicating target costs/product changes/orders/briefing artwork to suppliers
- Proof-reading direct mail and email marketing. Spotting pricing & vintage inaccuracies
- Hold responsibility for coordinating advertising submissions and managing samples for advertising and quality assurance purposes
9
Skills For Fwrd Buying Administrative Assistant Resume
- Bsckgound in fashion buying, planning or merchandising
- Run and compile weekly, monthly and seasonal buying reports and distribute to the buying and merchandising team, and the wider business as appropriate
- Assist with managing and updating the Buying report packs
- Accurately creating & completing PBs from Overviews (if relevant) or from scratch and uploading sale
- Maximises learning opportunities to broaden knowledge of the Buying team’s responsibilities in order to support with queries from the wider team
- Assistance in ensuring all deadlines are met by working to the seasonal critical path
- Primarily responsible for ensuring that pricing information is accurately received and inputted onto our various systems in a timely manner
- Works cross functionally with Customer Services, Warehouse, Retail Operations, Visual Merchandising and Marketing
- Take ownership of the seasonal training manuals for the retail shops, ensuring that these contain all relevant product and brand information to maximise sales
10
Skills For Buying Assistant Resume
- Attend the buying appointments when necessary, photograph product and assist with order writing when applicable
- Act as a liaison between the buying office, the retail shops and the wider business, resolving any relevant queries and issues that arise
- Co-ordinate buying schedules, liaising directly with brands/showrooms
- Production of specific financial reports for the weekly trading meeting
- Maximise learning opportunities to broaden knowledge of the Buying team’s responsibilities in order to support with queries from the wider team
List of Typical Responsibilities For a Buying Assistant Resume
1
Responsibilities For Buying Administrative Assistant Resume
- Support team by running reporting data for weekly, monthly and seasonal analysis
- Support team with competitive shopping and ad-hoc pricing and competitor analysis / feedback
- Deliver specified ad hoc and project work that supports the overall Buying strategy
- Co-ordinate logistical activities to support projects, including liaison with internal and external stakeholders, where appropriate
- Be point person for Buying team, able to answer all first line queries and escalate where appropriate
- Motivated and willing to go above and beyond to support the buyer
- Manage deadlines for specific projects by tracking due dates
- Collate orders, ensuring correct dates, quantities and size breaks for the different styles are submitted accurately
- Champion the marketing of your category to drive brand awareness and sales
2
Responsibilities For Buying Administration Assistant Resume
- Assist buyer with day to day brand management
- Works with the accounts, warehouse teams to process store stock takes (D)
- Monitors, reports and rectifies warehouse locations in transit (D)
- Submits weekly discrepancy and transfer error report (W)
- Monitors stores delivery acceptance (W)
- Ensure that the seasonal buys are inputted into CIMS and the relevant forward orders are raised on the system accurately and on time
- Very methodical, accurate and speed with the ability to work to set deadlines
- Up to date knowledge of fashion trends and fashion industry as a whole
3
Responsibilities For Buying Admin Assistant Resume
- Run reports, track budgets, manage tech packs and manage vendor forms and fur documents
- Provide support to the Buying Team through regular reports and ad hoc analysis in order to identify adequate actions and ensure constant market connectivity & reactivity
- Identify and highlight opportunities for process improvements
- Gather relevant womens- and menswear market information and communicate to the team
- Assist with sales analysis to help predict future trends
4
Responsibilities For Buying Team Assistant Resume
- In-depth knowledge of designers, trends and resources
- To create and manage article list and maintain data integrity in line with company targets
- Liaise with suppliers and manage audit trail and develop relationships with the supplier base
- To ensure all Point Of Sale is managed through the Media Centre and signed off by the Buyer
- To provide great customer service to both store and support office colleagues through speedy and accurate issue resolution
5
Responsibilities For Executive Assistant / Buying Coordinator Resume
- Conduct competitor store visit reports and feedback to team
- To ensure all contracts are raised in a timely manner
- Proven administration skills gained in a busy, commercial office with the ability to analyse and interpret data and experience of assisting with report compilation
- Very methodical, accurate and speedy with the ability to work to set deadlines
- Up to date knowledge of fashion trends and the fashion industry as a whole
6
Responsibilities For Buying & Merchandising Admin Assistant Resume
- Implementation of price changes from suppliers of all drinks across the group
- Communication of price changes in a timely manner
- Management of HM Customs duty change implementations on an annual basis
- Knowledgeable in beauty brands and trends
- Provide support to the Merchandising Team through seasonal/ Monthly/ weekly KPI’s reports and ad hoc analysis – Product / Inventory/ Distribution – in order to identify adequate actions and ensure constant market connectivity & reactivity
- Builds strong relationships with buyers, sales analysts and vendors
- Complete product detail on the OV (descriptions, dims, carton dims, copy, repeat pricing)
- Compile and send out weekly and Sell-Through to Date reports to stores and other key stakeholders of the business
7
Responsibilities For Media Buying Assistant Resume
- Prepare weekly presentations to highlight best and worst sellers for Directors
- Send stock & sales reports to all license partners on a monthly basis
- Responsible for the administrative support of the Buyer’s area of responsibility
- Collect all requirements for local procurement packages, such as quotes, etc., for procurements through P-Card. Monthly reallocation of P-cards for all employees
- Perform thorough market research to identify possible sources
- Evaluate and modify source justifications to meet stringent requirements
- Enter procurement requests into Deltek Costpoint Procurement Database and follow them through to completion
- Continuous communication with the PAE site requestor on the status of the procurement until awarded designated buyer
8
Responsibilities For Media Planning & Buying Assistant Resume
- Basic knowledge of Microsoft Office (Outlook, Word, and Excel)
- Works well with others without conflict
- Wellness program & Employee Assistance Program (EAP)
- Paid vacation and sick leave & 10 Paid Holidays
- Medical, dental, vision, 401(k), Life/AD&D/STD/LTD insurance
- Lift 30 pounds, full body rotation & mobility
- Stand on feet for 20% of day
- Use of a computer 80% of a day
- Keen interest in fashion and people with a wider interest in in culture, music, literature and the arts
9
Responsibilities For Fwrd Buying Administrative Assistant Resume
- Daily contact with suppliers in the UK, Europe and Far East
- Regular travel to the London office to communicate across various teams and departments
- Average office environment. Heated in the winter, air-conditioned in the summer. Accessibility to computers, phone, fax, copiers etc. on premises
- Assist in range reviews and supplier review preparation
- Commercial awareness with a keen interest in the fashion retail industry
- Provide a positive and supportive service to store colleagues in order to maximise sales and profit
10
Responsibilities For Buying Assistant Resume
- Support the timely arrival and availability of product, generating style numbers, sending and monitoring style agreement forms/Buyers worksheets, raising SKU's and contracts accurately, and amending where necessary. Ensure all contracts are despatched and returned within the agreed time frames
- Product set up into our systems
- Cost price checks and amendments
- General data imput tasks as required on ad-hoc basis
- Responsible, go-getter that pays close attention to details
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