Business Administrative Assistant Resume Sample
Cristal Goldner
94518 Selena Course,
San Francisco,
CA
+1 (555) 780 9228
Work Experience
Administrative Assistant to VP of Business Management
07/2015
-
PRESENT
Dallas, TX
- Manage and monitor the Executive’s calendar of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation
- Answering incoming calls and responding to general requests
- Providing briefing/presentation support
- Intermediate level in all Microsoft products
- Be well-organized, and self-motivated, hardworking and positive attitude
- Administrative assistant or similar role support role
- Experience working for a Health Insurance Broker or Insurance Company
- Have critical thinking skills and the ability to resolve conflict
Business Center Senior Administrative Assistant
11/2009
-
02/2015
Philadelphia, PA
- Organized, flexible, reliable and able to multi-task
- Professional and pleasant telephone manners
- Resolve customer related issues
- Able to take directions and follow through
- Set and prioritize one’s own work agenda and drive team progress in key areas by being proactive, detail oriented, and a strong team player in a busy and sometimes hectic environment
- Developing and maintaining organization charts
- Providing confidential administrative support to the Business and Professions Division Assistant Director, Deputy Assistant Director, Special Assistant, and the other managers in Administration,
Business Administrative Assistant
06/2004
-
10/2009
San Francisco, CA
- Self-motivated with the ability to work independently to complete projects on time without daily supervision
- Attention to detail and ability to organize complex information neatly and accurately
- Accuracy, timeliness and strong organization skills essential
- Confidentiality of information is critical
- Thrive in a fast-paced environment while managing multiple tasks and projects
- Handle travel arrangements and expense reports
- Answers and screens telephone calls for the SVP Business Solutions and two VP’s of Business Solutions; handles more complex inquiries, takes messages and transfers calls to the appropriate party
- Schedules and maintains the SVP Business Solutions and two VP’s of Business Solutions calendar of appointments, meetings and travel itineraries. Prepares any necessary information for meetings. Compiles reports and processes documents of a moderately complex and confidential nature. Prepares and proofreads correspondence, reports and other materials
- Remain calm working in a fast-paced, high-pressure environment
Education
Baylor University
1999 - 2003
Bachelor's Degree in Media Related Field
Professional Skills
- Able to demonstrate analytical problem solving and project management skills
- Positive and personable with strong problem solving skills and an upbeat, “can do” attitude
- Strong computer skills (Microsoft Word, Excel, Lotus Notes)
- Intermediate level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Visio; Lotus; web browsers)
- Prior agency desk, legal and/or business affairs experience
- Handling multiple time sensitive priorities
- Experience proofreading and correcting documents for grammatical errors
How to write Business Administrative Assistant Resume
Business Administrative Assistant role is responsible for training, intermediate, events, travel, assembly, education, reporting, litigation, purchasing, customer.
To write great resume for business administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Business Administrative Assistant Resume
The section contact information is important in your business administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Business Administrative Assistant Resume
The section work experience is an essential part of your business administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous business administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular business administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Business Administrative Assistant resume experience can include:
- Prioritize a variety of projects at any given time
- Own and drive the consolidation of final presentation deliverables for key business reviews eg. Business reviews
- Consolidate, prepare, gather and share outcomes of meetings lead by SSA Leadership team
- Handling the preparation and processing of expense reports and vendor and talent invoices and ordering supplies
- Managing, maintaining, and organizing a high volume of departmental files
- Creating, maintaining and updating charts and databases
Education on a Business Administrative Assistant Resume
Make sure to make education a priority on your business administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your business administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Business Administrative Assistant Resume
When listing skills on your business administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical business administrative assistant skills:
- Experience supporting at the executive level
- Experience in an administrative role supporting executives
- Arranging meeting facilities, preparing meeting materials and composing and publishing meeting minutes
- Preparing and managing appointment agendas, prepping for appointments, taking notes in sales meetings, and ensuring all follow items are completed
- Purchasing responsibilities including entering requisitions, obtaining quotes and sub W9s
- Compiling, obtaining signatures for and distributing talent agreements and exhibits
List of Typical Skills For a Business Administrative Assistant Resume
1
Skills For Administrative Assistant Business Affairs Resume
- Intermediate Level Excel skills, with the ability to build spreadsheets, use formulas and link spreadsheets
- Executive Assistant Experience to a Vice President
- Contract administration or paralegal experience
- Tracking and editing the executive correspondence and ensures responses are timely, accurate, and comply with agency policies and correspondence standards,
- Processing non-student billing in A/R module
- Updating and populating databases with agreements and video assets
- Creating and maintaining departmental files
- Assisting in setting-up offices and cubicles for new hires and moves within the Business Affairs department
2
Skills For Administrative Assistant, Business Services Resume
- Drafting and revising correspondence and contracts under the supervision of the business affairs executive
- Managing 6 advisors calendars, keeping them organized and prepared for each day
- Serving as one of the division's Human Resources Liaisons,
- Entering accrual information in PeopleSoft
- Assisting in the creation of charts for annual pilots/series books and assembly of same
3
Skills For Administrative Assistant, Business Banking Resume
- Contributing to departmental projects as well as implements special projects as assigned
- Acting as back-up/overflow for department assistants
- Drafting basic form agreements
- Interacting with confidential information with integrity
- Answer phones including screening and routing calls appropriately
- Desire to be a part of defining the strategy of a large multi-billion dollar organization
- Maintains an overall coordinative role for the management team by managing meetings, vacations and department events
4
Skills For Administrative Assistant, Business Affairs Resume
- Record Retention Coordinator, identifying records and non-records, responsible for records retention, shipment, retrieval and destruction
- Entrusted with overseeing the use of the Division purchase card,
- Some student financials cashiering and account analysis
- Well-developed multitasking ability
- Be able to proactively anticipate issues/problems and have a high sense of urgency in working towards solutions
- Arrange travel and expense tracking as needed
5
Skills For Administrative Assistant to VP of Business Management Resume
- Manage domestic and international travel, including pre and post-travel debrief, expense reports, etc
- Minimal travel as required for the work, primarily for meetings
- Post-Secondary education in a business related field would be considered an asset. Other professional related training and development to keep skills current, including office productivity software, and related products
- Diplomacy, ability to work within a team, maturity, strong organizational and follow-through skills, detail oriented, able to handle sensitive and confidential materials in a professional manner
- Provide administrative support to the Director & Team (technology, premise, daily office routines)
- Composes moderately complex letters, memorandums, presentations and reports on behalf of the senior leaders by identifying required information and researching background information from appropriate sources
- Provide RM’s with support with clients monthly, quarterly and yearly financial information and support of annual reviews, new loan requests and amendments
- Screens telephone calls and responds to routine and moderately complex inquiries, including acting as a liaison between BCC, Cash Management and CPS for clients. Contribute and ensure client satisfaction
6
Skills For Business Center Senior Administrative Assistant Resume
- Experience with extensive and domestic travel itineraries
- Assist Team with tracking and recording targets
- Present polices to the team to insure policies are adhered to, administer and complete quarterly and yearly compliance reporting for team
- Health and Safety Committee member for second floor , representative for Commercial Banking
- All other projects as delegated by Director
- Exercising authority to assign other time-sensitive tasks to the Administrators of 44 programs, or their staff, on behalf of Director's Office or the Assistant Director,
- Data entry, analysis and reconciliations with an emphasis on utility data
7
Skills For Senior Administrative Assistant Vaccine Business Unit Resume
- Accounts payable responsibilities
- Willingness to work overtime with short notice and be flexible with hours
- Maintains employment and litigation files
- Schedules meetings and maintains executives calendars
- Maintains, updates and circulates employment matters status reports
8
Skills For Administrative Assistant, Core Business Resume
- Maintain discretion and confidentiality in all matters
- Perform special assignments and projects as needed
- Computer proficiency with MS Word, Excel, and Outlook
- Works with speed, efficiency, and accuracy
- Ensure office procedures are followed
- Set up client/prospect files correctly and obtain necessary information
9
Skills For Executive Administrative Assistant / Business Resume
- Various miscellaneous tasks as assigned
- Proactive and takes appropriate initiative
- Support the day to day admin and operational needs of the SSA Regional Director, representing Sales Leaders in various tasks, projects and meetings as required, preparing necessary file content for review and engaging with multiple source points to consolidate data
- Act as the schedule gatekeeper: Schedule and run a demanding Outlook calendar, prioritize and resolve schedule conflicts, and handle scheduling challenges arising from urgent requests - while also making the executive available and accessible
- Liaise with senior level executives and their assistants throughout VMware and outside the company within both the channel, customer and Vendor landscape
10
Skills For Executive Business Administrative Assistant Resume
- Coordinate of meetings/calls with external customers/attendees and their Executive Assistants, as well as collaborate effectively across internal key internal decision makers and influence/develop mutually beneficial peer relationships
- Schedule team and customer meetings (onsite/offsite), team events, etc. including catering, if necessary, and partner closely with other members of the VMware local and global teams for organizational planning, meetings and events
- Consistent record of effectively collaborating with cross-functional departments
- Support SSA Sales management team in order to initiate purchase orders, reconcile invoices, track budgets, and complete/track expense reports
- Polished, professional and extraordinary poise under pressure
- High energy and the desire to learn about the business and be part of a bold organization with transformation at top of mind
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