Admissions Assistant Resume Sample
Skylar Nicolas
74012 Gottlieb Crossroad,
Phoenix,
AZ
+1 (555) 192 3169
Work Experience
Senior Admissions Assistant
02/2018
-
PRESENT
Boston, MA
- Welcomes patient on admission and accompanies patient to room
- Assist Business Office Manager with collection of private funds and/or co-pay/family participation if not collected during pre-admission
- Medical, dental, vision, life and short-term disability coverage
- Handle budget for the Admissions Office: Process all payments for invoices, travel authorizations and reimbursements, payment card paperwork and all other payment vouchers, and maintain budget spreadsheet
Student Admissions Assistant Senior
08/2010
-
08/2017
Boston, MA
- Maintains procedures related to residency for all current and incoming graduate student per State of Florida statutes
- Advises newly admitted and current students on State of Florida Residency Guidelines
- Handles department notification process consisting of checking transcripts for official seals, validity, accreditation, and calculating GPA’s
- Works with internal departments to acquire transcripts, application fees, any missing documentation on the student’s behalf
- Generate and track weekly, monthly, and quarterly reports and statistics
- Assist Director of Admissions with coordination and costs of all publications as well as monitor inventory of forms needed for enrollment process and smooth operation of department
- Lawson/Accounting maintenance -- enter and update all admissions purchase orders expenses and invoices. Keep ADA and Campus Admissions Head informed of all incoming bills
- Coordinate, create and track labels for Open House, quarterly mailings, and others as needed or requested by the Campus Admissions Head
Admissions Assistant
04/2003
-
03/2010
Phoenix, AZ
- Maintain applicant and matriculating student records in both the AAMC database and locally, to include documentation of required credentials for interviewees and matriculants. Provide technical assistance to Director of Admissions, Assistant Dean of Admissions, Assistant Director of Admissions & members of the MSIC and MSAC when needed
- Process incoming mail, maintain office supply inventories and request repairs to office/equipment when needed
- Paid vacation, sick days and holidaysPuyallup, WA
- None identified at this time
- Communicates via e-mail, telephone and in person with students, graduate faculty and staff
- Reviews and evaluates graduate applications in order to accurately advise applicants of their admissibility
- Responds to student inquiries and counsels graduate students about graduate application and admission policies in regards to Florida residency for tuition purposes
- Processes online and hard copy applications using SLATE, PeopleSoft, Viewstar, UCF Graduate online application, and related computer applications
- Manages and supervises the application of Florida residency requirements for tuition purposes
Education
Walla Walla University
1998 - 2003
School's Degree in Communication
Professional Skills
- Strong interpersonal and writing skills are necessary, including public speaking skills
- Strong customer service skills required to communicate effectively with prospective students, general public, faculty and staff
- Proven experience working in an educational environment and working effectively with faculty, staff and students
- Excellent communication and keyboarding skills
- Excellent IT skills (working knowledge of all Microsoft packages) and ability to handle data and produce output for management information purposes
- Strong proofreading skills; exceptional attention to detail
- Strong computer skills with proficiency in Microsoft office, which includes Word, Excel, FileMaker Pro and PowerPoint software
How to write Admissions Assistant Resume
Admissions Assistant role is responsible for customer, software, microsoft, general, administrative, interpersonal, database, training, computer, purchasing.
To write great resume for admissions assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Admissions Assistant Resume
The section contact information is important in your admissions assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Admissions Assistant Resume
The section work experience is an essential part of your admissions assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous admissions assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular admissions assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Admissions Assistant resume experience can include:
- Strong math and computation skills
- Utilizes good customer service skills
- Excellent interpersonal and communication skills, written and verbal as it relates to customer service
- Adequate typing skills to complete data entry requests in a timely manner
- Demonstrated customer-service experience
- Basic computer skills and knowledge of Microsoft Office is required
Education on an Admissions Assistant Resume
Make sure to make education a priority on your admissions assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your admissions assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Admissions Assistant Resume
When listing skills on your admissions assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical admissions assistant skills:
- Effective skill in managing multiple priorities
- Exhibit effective skills in working with other members team members and across departments
- Display effective interpersonal skills in assisting to establish a positive climate in the work environment
- Outstanding professional communication skills
- General computer knowledge and skills, including word processing, spreadsheets and database software
- Demonstrated experience coordinating events and/or meetings
List of Typical Experience For an Admissions Assistant Resume
1
Experience For Senior Admissions Assistant Resume
- An experienced operator with sound knowledge of managing a large diverse team
- Administrative experience in a sales or statistical department
- Keeping track of communication in our CRM (Salesforce) is a key part of the position to ensure consistency and accurate reporting
- Processing of supporting domiciliary documentation
- Assist in office routines including answering the telephone, greeting visitors, and providing support during special campus events
- Assist in investigating and researching incoming mail by accessing batches in the document imaging system
- Share opening and closing responsibilities along with assisting with visitor registration and check in
- Maintain communication with the Manager of Admissions and Advising regarding status of application process and reporting any issues, problems or concerns
2
Experience For Graduate Admissions Assistant Resume
- Prepare forms and assist with the application processing; calculate grade point averages for incoming students
- Maintain inventory and process purchasing and accounting requests for the Admissions office
- Conduct outreach to applicants via phone, email, text and mailed correspondence regarding documents required during the admissions application process
- Assist with maintaining and updating accurate electronic records of prospects and applicants
- Numerous data entry tasks associated with admissions CRM system. Assist in updating and maintaining accurate prospect/student information within the database
- Process all transcript requests and incoming transcripts for prospective students. Coordinate with other institutions on pending transcript requests
3
Experience For Clinical Admissions Assistant Resume
- Notify applicants in writing when files are incomplete, and what additional documents are required; notify applicants in writing when files are cancelled
- Provides information and a facility tour to applicant or responsible party assuring a clear understanding of their rights and responsibilities
- Collects necessary information on an inquiry form in order to qualify the patient and assist nursing in obtaining all necessary medical documentation
- Provide internal marketing training and expertise for the facility to achieve a quality census mix and occupancy
- Manages incoming and outgoing mail; orders office supplies as needed
- Manage the admissions information email account, forwarding messages and responding as necessary in a professional and courteous manner
- Assist department with processing of applications, file keeping and email communication
- Numerous data entry tasks associated with admissions database. Assist in updating and maintaining accurate prospect/student information within the database
4
Experience For Student Admissions Assistant Senior Resume
- Maintains and processes requests received through ruimaging email linking queue
- An understanding of Chessington’s unique Resort position, product offering and the expectation of our guests
- Assist with responding to high volume international inquiries 30%
- Maintain electronic unit files with attention to confidentiality via the University’s imaging system
- Review all incoming applications for specified data and mark as applicable
5
Experience For Admissions Assistant Director Resume
- Enter and maintain interview scheduling data
- Process incoming electronic applications. Input data into Recruit CRM and Banner
- Support active recruitment of prospective and admitted students through personal contact, follow up, and programming
- Liaise with Taubman College Marketing & Communications to provide relevant data on event registrations, attendance, and post-event communications
- Authenticate official documents for North American and International applicants according to established procedures
- Perform Concordia student record maintenance for duplicate I.D. numbers, deferred files and post-admission proofreading
- Maintain and appropriate waiting list of all inquiries
6
Experience For Graduate Student Admissions Assistant Resume
- Assist Admission Director in the development and implementation of the facility’s strategic Marketing Action Plan throughout the year
- Assists with the processing of new applications and related student documents such as transcripts and letters of recommendation
- Works with the International Students Office to provide the necessary documents to incoming international students
- Provide support and assistance to both inquiries and University campus staff as well as troubleshooting issues as related to application records
- Assist with testing updates to Office of Admission systems
- Input and maintain admissions and student records data including, but not limited to, applications for admissions, registration information, inquiry data, etc
- Assist students in successfully navigating the admission process
- Assist with special projects for admission’s recruitment and marketing
- Use of tact and sensitivity in handling private student information
7
Experience For Admissions Assistant Manager Resume
- Assist in maintaining Admissions webpages
- Assist staff with various projects including mailings
- Process applications, health forms, background checks and drug screens; all requiring a high level of attention to detail
- Proficiency in Microsoft office products required including Word, Excel, PowerPoint, and Outlook
- Organization and record keeping
- Full / clean UK driving license
- Work one evening per week until 6pm when classes are in session
- Work a flexible work schedule, with evening and weekend work on occasion – 40 hours weekly
8
Experience For International Admissions Assistant Admin Support Assist Resume
- HS diploma or equivalent - vocation, technical or on the job training
- Comfortable discussing finances with potential customers
- Certified Nursing Assistant (CNA) license required
- Assist in making sure catalog information is current and accurate on the Transfer Equivalency System
- Provide functional guidance and training to new staff, temporary employees, and student workers who perform administrative activities
9
Experience For Admissions Assistant Effingham Campus Resume
- Knowledge of how benefits under the Medicare program are applied in the inpatient setting
- Monitor and coordinate computer input and usage for department, communicate concerns and needs with Campus Admissions Head
- Process applications to Graduate Studies for an admissions decision by the Assistant director of Admissions
- Advise students on admissions procedures and requirements
- Assist with general office operations for admissions, records, and enrollment functions
10
Experience For Healthcare Admissions Assistant Resume
- Review correspondence and receive telephone calls related to the most sensitive and confidential matters and determine appropriate action to be taken
- Processes admissions applications from submission through permanent file creation, using a variety of databases and systems. Maintains a high level working knowledge of procedures and systems
- Assist with assigning application evaluations, tracking completion of credential verification, collating and mailing admissions documents
- Creates and manages the application file using multiple databases and systems
- Provides information and guidance to students and staff regarding admission policies and procedures
- Communicates with staff and applicants regarding application file requirements and status
List of Typical Skills For an Admissions Assistant Resume
1
Skills For Senior Admissions Assistant Resume
- Excellent oral and written communication skills and outstanding interpersonal skills
- Demonstrate effective verbal communication skills
- Demonstrate a willingness to be cross-trained as necessary by Admissions leadership team to effectively deliver services to students served by the University
- Effective skill in working with the public in a customer service environment
- Superior customer service, written, and oral communication skills
- Verification of insurance benefits experience and authorization experience
- Prior experience in a university admissions office
- Prior long-term care experience required
- Think strategically and work effectively in a team-based environment with high energy
2
Skills For Graduate Admissions Assistant Resume
- Prior healthcare experience & medical/clinical knowledge required
- Prior admissions experience required
- Experience of working with people from a diverse range of backgrounds, including non-native speakers of English
- Experience with administrative computing and document imaging systems, preferably Banner SIS, Target X Application, Salesforce CRM, and Image Now
- Manages office supplies and completes other activities associated with achieving Admissions support priorities. (20%)
- Previous experience working with international students
3
Skills For Clinical Admissions Assistant Resume
- Demonstrated interest in and capability of learning new software applications
- Previous experience supporting an admissions or career development operation or other major academic unit
- Experience working with students, faculty, or senior level staff
- Experience working with confidential, student information
- Six (6) months of experience required in the following
4
Skills For Student Admissions Assistant Senior Resume
- One year experience in medical office setting
- Experience working in the SUNY system
- Establish effective working relationships with co-workers
- Experience working in an Admission or Registrar office
- Experience working at a higher education institution
5
Skills For Admissions Assistant Director Resume
- Clerical experience or related training required
- Demonstrate the ability to write legibly using correct grammar and punctuation
- Experience working at a university or college
- Experience communicating with international clients
- Strong attention to detail, the ability to multi-task, work independently, set deadlines, and work well under pressure
- Experience in a hospital, physician practice or insurance environment
- Direct experience in third party reimbursement
- Years of experience
6
Skills For Graduate Student Admissions Assistant Resume
- Multitask, assess priorities, and work as part of a team
- Sound judgment and demonstrated capability to act in a fast-paced, high-stress environment
- Experience in an educational organization, preferably a university's admissions department
- Experience with an Admissions & Recruitment software program/system
- Demonstrated ability to analyze and accurately interpret transcripts and documents as it relates to student services and admissions functions
- Strong ability to process a large volume of data with attention to detail, speed and accuracy
- Banner Information System experience; and
- Six to twelve months of general office experience required
7
Skills For Admissions Assistant Manager Resume
- Use keyboard data input devices with skill
- The ability to balance multiple priorities in a deadline-driven environment
- Strong commitment to teamwork and customer service
- Experience with verification of insurance benefits
- Organizes workload to ensure deadlines are met; schedules work assignments in order of priority and date received
8
Skills For International Admissions Assistant Admin Support Assist Resume
- Experience working in a high traffic office setting
- Skilled at working in a deadline-driven environment
- Experience with managing workflow through use of reports
- Experience with accurate and efficient data entry and contact management
- Previous experience in customer service, College admissions, or other related fields
- Demonstrated high level of proficiency with Word and Excel
- Diploma of Collegial Studies (two year pre-university DEC) and two to four years of related work experience
9
Skills For Admissions Assistant Effingham Campus Resume
- Ensure that every new admission has a smooth and positive admission experience
- Undergraduate admissions/recruitment experience
- Customer service experience/knowledge of health insurance required
- Processing college transcripts within ImagNow queue and updating Recruit
- Checking misc transcripts hold queue and processing as needed
10
Skills For Healthcare Admissions Assistant Resume
- Working knowledge of healthcare registration procedures
- Depending on time of year, conduct admission interviews and make recommendations for admission and scholarships as a member of the Admission Committee
- Providing support for marketing and outreach initiatives, including event preparation, social media, and communication projects
- Greeting and providing superb customer service to prospective students in person, by phone, or via email
- Capturing and processing CAS transcripts in ImageNow
List of Typical Responsibilities For an Admissions Assistant Resume
1
Responsibilities For Senior Admissions Assistant Resume
- Possess the ability to prioritize time sensitive documents efficiently
- Attends morning meeting and/or PPS meeting when assigned
- Collaborate with and advise applicants on application processes and requirements including submission, missing materials and overall application status
- Maintains and updates training manuals with latest revisions
- Prepare and send daily program information mailings – requires ability to prepare mail merge documents using Microsoft Excel and Word programs
- Familiarity with a college environment, as a student or as an employee, in order to have an understanding of the processes performed in an Admissions office
- Handle phone calls regarding the MBA application process with warmth and accuracy
- Contribute to the mission and goals of the GBP Office of Admissions by providing operational support
2
Responsibilities For Graduate Admissions Assistant Resume
- Primarily process all documentation that is collected during the admissions funnel
- Assist in managing administrative functions of the admission process
- Prepared to work extended hours during peak times, within reason
- The Microsoft Office suite including Excel (especially related to data entry and data manipulation)
- An appreciation of and orientation to changing technologies, especially related to new digital and social media
- Assist Director of Admissions with monthly tracking forms as assigned
3
Responsibilities For Clinical Admissions Assistant Resume
- Maintain data quality to meet AACRAO guidelines, FERPA regulations and Regis University standards and policies
- Develop and maintains admissions related files and forms, which include confidential information
- Develop and maintain electronic communications to notify applicants if application materials are incomplete
- Enter appropriate information into AIS (Admissions Information System), accurately
- Provide information to applicants and answer questions by phone and in person and assist with the preparation of materials for the Admissions Committee’s interview and meeting days
- Greet applicants and other visitors to the Admissions Office, process MCAT updates in a timely fashion, assist with tracking of graduate fee payments, and build files for applicants qualified to interview
- Leads, guides, and trains staff and student employees performing related work; overseeing and monitoring the work of lower-graded staff
- Performs integrated analysis and consultation concerning complex administrative issues involving student documents
- Manage and maintain website content
4
Responsibilities For Student Admissions Assistant Senior Resume
- Serves as liaison to student system technical support
- Compiles, evaluates, and retains student records; provides policy interpretation and advisement as appropriate, in accordance with university policy, accreditation standards, and privacy laws
- Serves as liaison with different University departments for the accurate referral of clients
- Participates in the development of operating goals and objectives for the unit, as appropriate; recommends, implements, and administers methods and procedures to enhance operational effectiveness and efficiency
- Advises students and families regarding educational opportunities and options, admission and other requirements, policies and procedures, transfer of credit, and financial assistance, in accordance with the Family Educational Rights and Privacy Act (FERPA)
- Sort and open all incoming mail to the Undergraduate Admissions office. This includes opening, stamping, and sorting when appropriate
- Creates and maintains admission training and processing manual
- Reviews and processes student applications and documents; updating as needed for admission status; monitors progress of applicants
- Maintains student record databases and manual files; prepares statistical reports as appropriate
5
Responsibilities For Admissions Assistant Director Resume
- Assist as necessary with admissions events
- Process electronic transcripts. This includes updating information in Recruit CRM and Banner (status and supplemental items) and linking in Perceptive Content to students’ account
- Scan and link all incoming documents into Perceptive Content. This includes linking files to students’ accounts in Recruit/Banner and ensuring accuracy and data integrity
- Assist with incoming phone calls, emails, and walk-in students inquiring about admission steps. Answer all email messages for the Undergraduate Admissions email account
- Processing of transcripts or other supporting documentation
- Assist with online information sessions and other Admissions events as needed
- Provide campus tours for prospective students and families when necessary
- Communication with applicants to ensure that they complete the application process in a timely fashion and register for courses; and
6
Responsibilities For Graduate Student Admissions Assistant Resume
- Additional responsibilities as assigned to help support the Office of Admissions
- Able to handle large call/e-mail volumes; and
- Make outbound calls to follow up with applicants and schedule appointments for admissions advisors
- Document and update applicant records based on interactions
- Develop and maintain a knowledge base of ACHS courses and programs as well as important compliance guidelines
- Provide general phone and administrative support to busy Admissions department
- Build rapport with applicants, students and graduates
- Manage incomplete applicant process through the utilization of reports, the student system and the record management system. Research, review and update incomplete applicant records. Prepare and send emails and letters notifying applicants of missing information
- Manage application withdrawal requests and update files accordingly
7
Responsibilities For Admissions Assistant Manager Resume
- Relay information and answer questions within scope of knowledge and authority
- Process all applications to the MBA Program – reviewing newly submitted applications for missing credentials, corresponding with candidates regarding the status of their applications, moving applications through each step of the process, and preparing electronic files for Admissions Committee review
- Monitor the MBA program inbox for questions from prospective students, and respond quickly and professionally
- Use Slate Technolutions CRM to run reports relevant to daily tasks, review applicant records, and generate admissions letters and recruitment mailings
- Work collaboratively as a member of a team of 3 staff assistants, each focusing on a different graduate business program, sharing best practices and offering support when needed
- Hands on assistance/ facilitation of prospect progression through the admissions funnel for all relative SGCS programs
8
Responsibilities For International Admissions Assistant Admin Support Assist Resume
- Assist in the preparation and completion of admission files for each SGCS student
- Perform customer service responsibilities associated with enrollment and re-enrollment efforts via all forms of communication
- Process admit and denial letters for newly admitted students
- Manage and distribute information received from the chat service
- Counsel prospective students and their families during all phases of the undergraduate and graduate admissions cycle, by phone, email, social media, or in-person meetings
- Assist prospective students and others regarding Taubman College admissions procedures, curriculum options, financial aid information, administrative and academic policies, and general University guidelines
- Efficiently respond to e-mail, phone, and written requests for admission and curriculum information from prospective undergraduate and graduate students and their families
- Coordinate with prospective students and staff to schedule admission interviews, pre-admission assessments, and post-application feedback requests
9
Responsibilities For Admissions Assistant Effingham Campus Resume
- Perform transcript evaluation for adherence to Taubman College admissions guidelines
- Serve as a primary point of contact and advocate for patient and family needs and issues
- Greet patients and families at time of admission and provide tour and information about Select Specialty hospitals
- Facilitate timely and accurate completion of all admissions paperwork
- Support compliance with the Select Medical policy for patient grievances
- Partner with the Central Admissions Office to ensure that the Hospital is prepared to accept a new patient
- Assess admission applications for completeness; update the admission decision field after the application has been analyzed and cancel files when appropriate
10
Responsibilities For Healthcare Admissions Assistant Resume
- Determine if applicants are required to take a language diagnostic test and if required, notify the applicant
- Respond to requests from students, faculty and staff. Refer students to appropriate source as required
- Liaise with academic departments with regards to specific admissions related matters
- Good knowledge (Level 4) of spoken and written English in order to communicate effectively with students, staff and faculty; basic knowledge (Level 3) of spoken and written French to respond to general inquiries
- Basic knowledge of Word and Excel (to create and format documents and spreadsheets)
- Multitask and work under pressure with frequent interruptions
- Sensitivity to applicants’ concerns
- Communication with applicants to ensure that they complete the domicile application process in a timely fashion; and
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