Accounts Receivable Administrator Resume Sample
Kaia Franecki
7900 Marlin Via,
New York,
NY
+1 (555) 409 0138
Work Experience
Accounts Receivable Administrator
11/2016
-
PRESENT
Boston, MA
- Contact clients by phone and email to secure timely payment of open invoices and resolve payment disputes
- Provide excellent customer service to external and internal contacts
- Respond to inquiries and research account history
- Monitor aging to ensure accounts are paid within agreed upon terms and report status to management
- Enter notes on customer accounts to track payment status
- Run reports, review purchase orders, return authorizations and account correspondence to support collection activities
- Work with internal departments including Commercial Operations, Sales and Service groups to research and resolve discrepancies
- Monitor group email boxes and coordinate with team members to ensure prompt resolution of requests
- Research and allocate customer payments as needed and prepare refunds for over-payments
Accounts Receivable Administrator
01/2014
-
06/2016
Phoenix, AZ
- Cross train on billing functions and support billing personnel during absences and times of high volume activity
- Adhere to all corporate and JSOX policies and procedures
- Preparing customer statements, bills and invoices
- Reconciliation of revenue accounts to the general ledger
- Calculation of sales tickets, charge slips and verification of billings
- Collection calls for accounts that are past due 30/60/90
- Possess an acceptable driving record and valid driver’s license in state of residence
Education
Keiser University - Kendall Campus
2009 - 2014
Bachelor's Degree in Accounting
Professional Skills
- Excellent organizational skills coupled with fast and accurate keyboarding skills
- Strong analytical/multi-tasking skills
- Demonstrate confident and effective communication skills with both internal and external customers by telephone, email and letter
- Someone with interpersonal skills who can build strong relationships from scratch
- Proven Microsoft Excel and Word skills
- Strong computer skills including MS Office - Word, Excel, Outlook
- Strong quantitative and analytical skills, with the ability to interpret financial data and ratios
How to write Accounts Receivable Administrator Resume
Accounts Receivable Administrator role is responsible for organizational, excel, payroll, retail, finance, credit, training, database, bookkeeping, reporting.
To write great resume for accounts receivable administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Accounts Receivable Administrator Resume
The section contact information is important in your accounts receivable administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Accounts Receivable Administrator Resume
The section work experience is an essential part of your accounts receivable administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous accounts receivable administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular accounts receivable administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Accounts Receivable Administrator resume experience can include:
- Responsible for ongoing analysis of the top accounts to keep in line with changing contracts and amendments as well as reconciling actual payment vs. billing to ensure the accuracy of monthly revenue adjustments. Coordinate and communicate with Collectors to clear any short payment or over payment from the MSO’s
- Accounts Receivable experience would be an advantage – liaised with Possess strong Client-centred skills and an articulate phone manner
- Experience: 1 year of accounts receivable experience in a manufacturing environment involving credit and collections
- Contact customers with past dues balances for collection purposes, and collect effectively while maintaining the customer relationship
- Excel skills: working knowledge of basic formulas and spreadsheets
- Analytical skills to identify root cause issues
Education on an Accounts Receivable Administrator Resume
Make sure to make education a priority on your accounts receivable administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your accounts receivable administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Accounts Receivable Administrator Resume
When listing skills on your accounts receivable administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical accounts receivable administrator skills:
- Excellent interpersonal skills and ability to build relationships
- Excellent time management skills and the ability to always meet deadlines
- Outstanding interpersonal skills and the ability to deal with tact and diplomacy
- Skills working between different teams, with potentially competing motivations (billing vs. Account Management)
- Related work experience, including experience as a Third Party Biller, Billing Coordinator or Collections Specialist
- Effectively uses approved “talking points” when communicating corporate policy
List of Typical Experience For an Accounts Receivable Administrator Resume
1
Experience For Accounts Receivable Administrator Resume
- Advanced computer skills, (MS Office, Excel, Word, and PowerPoint). Especially Excel
- Special Skills: Microsoft Windows/Excel/Word/Outlook
- Three or more years of accounting, customer service, or training experience
- Experience of using Microsoft Office would be an advantage
- Experience liaising with professionals in legal and other professions an advantage
- Collections experience required
2
Experience For Accounts Receivable Administrator Resume
- Excellent attention to detail and the ability to work accurately under pressure
- Good team work ethic and a ‘can do’ attitude
- Experience in all level Stakeholder management
- Operates standard office machines
- Proven ability to consistently meet deadlines and work independently in a dynamic, fast-paced environment
- Collections experience
- Strong knowledge of collection techniques
- Provides advice and counsel to lesser-experienced staff on complex accounts
3
Experience For Accounts Receivable Administrator Resume
- Good level of excel
- ERP system experience essential
- Recording minutes of team meetings, booking meeting rooms, and preparing meeting agendas
- Carrying out administrative tasks such as filing, faxing and scanning
- Maintaining customer accounts to reflect correct statement of outstanding invoices and identifying which customers all invoices and receipts relate to
- Reporting on Credit Control operations including any issues faced in satisfying the customer demands
- Updating and maintaining customer records
- Leading the reviews with Business Facing Finance representatives to review overdue debt and current issues
- Monitoring the department`s shared email inboxes, ensuring emails are dealt with or forwarded to the relevant person or department for resolution
4
Experience For Accounts Receivable Administrator Resume
- Assisting in new account set ups
- Processing refunds to clients
- Dealing with “returned mail” from clients
- Completing the check list for month end closedown of UK
- Offsetting items through automated process
5
Experience For Accounts Receivable Administrator Resume
- Ensuring timely and accurate invoices are raised for food sales delivered to 3rd party customers, supplier rebates and commission
- Responding to queries from customers
- Ensuring the service is delivered to meet or exceed the key performance indicators as referred in the Service Level Agreements
- Attaching documents in credit collections software
- Researching deduction items
6
Experience For Accounts Receivable Administrator Resume
- Working knowledge of Microsoft Excel, Word
- Printing invoices, research county CADs, & mail
- Producing the daily arrears report to publish to the business
- Maintaining all process documentation to ensure it is kept up to date and filed accurately
- Processing customer accounts to ensure room bookings are charged correctly
7
Experience For Accounts Receivable Administrator Resume
- Liaising with property teams and other key departments to resolve customer queries
- Mailing out statements
- Emailing lien waivers
- Scanning and indexing key auditable documents
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
- Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals; preparing reports
8
Experience For Accounts Receivable Administrator Resume
- Month end cyclical accounting reporting and posting
- Bank reconciliations, daily bank transaction posting, including journal entries and ensuring all physical payments are received by bank
- Document and maintain established procedures for processing cash receipts, generating invoices, updating prices, etc. to include process improvements
- Perform filing, copying and scanning as needed
- Create invoices reflecting all charges at job’s end or at month’s end for ongoing jobs
9
Experience For Accounts Receivable Administrator Resume
- Enrolled or about to enroll in a professional accounting designation or accounting diploma program
- Maintain accounts receivable ledger for entire client base, including regular reporting to executive team and bad debt and write-off processes
- Assist in providing audit materials during year-end audit
- Complete all recurring reporting related to aged open balances in a timely manner
- Currently enrolled in a professional accounting designation or accounting diploma program
- Scan distribution packages for A/P processing and code for payment processing/approval
- Research, troubleshoot, and respond to requests from internal and external customers relating to invoicing, collections, and distributions
10
Experience For Accounts Receivable Administrator Resume
- Contact customers (internal & external) regarding application issues, and process adjusting entries, where required
- Review and set up of new contacts and banking details and maintenance of existing ones
- Creation of letters to be sent out to clients advising of unapplied payments and reconciling in the system
- Proficiency in the MS Office suite of products, including the use of Excel spreadsheets and Word for report writing
- Update receivables by totaling unpaid invoices and follow-up on aging balances
- Interact with appropriate departments to discuss aging/billing issues
List of Typical Skills For an Accounts Receivable Administrator Resume
1
Skills For Accounts Receivable Administrator Resume
- Communicate respectfully with fellow team members and proficient in customer service skills
- Prior experience with AS/400 and Oracle financial systems
- Understanding of the importance of keeping good records
- Calling customers to collect data and ensuring that customers pay in a timely and effective way in line with the Company’s terms and conditions
- Experience performing routine and ad hoc analyses using advanced Excel functionality
- Accountable for compliance with CPO controls and retaining supporting evidence
- Recent and direct accounts receivable experience in a mid to large volume setting
2
Skills For Accounts Receivable Administrator Resume
- The ability to plan and prioritize competing assignments
- Well-organized with the ability to prioritize and problem solving ability
- Accounting experience or in a clerical position desired
- Three or more years of experience in accounting support, with the ability to complete complex reconciliations
- Previous experience with Oracle, SAP or Hyperion accounting software systems
- Experience in multinational, manufacturing environment
- Experience working with high volume accounts receivable
- Accounts Receivable billing experience required
- Accounts Receivable or accounting experience
3
Skills For Accounts Receivable Administrator Resume
- Experience in using Oracle or People Soft systems is beneficial
- Experience working with multiple currencies would be an advantage
- A solid work ethic without sacrificing your sense of humour or your ability to have fun on the job
- A solid work ethic without sacrificing your sense of humor or your ability to have fun on the job
- Excellent understanding of monthly reconciliation process
4
Skills For Accounts Receivable Administrator Resume
- Experience of dealing with 3rd Party customers
- A solid work ethic, without sacrificing your sense of humor or your ability to have fun on the job
- Strong knowledge of accounting and accounts receivable procedures and processes
- Develop strong relationships with contacts at customer accounts
- Oracle or large ERP experience required
- Experience in AR and collection calling
- Experience with Billing and Accounts Receivable Software
- The ability to multitask, prioritize, and complete multiple assignments under strict deadlines
5
Skills For Accounts Receivable Administrator Resume
- The ability to gather, validate, organize, and analyze information from multiple sources
- Excellent customer service and phone manner
- Experience of Accounts Receivable processes
- Experience with companies the same size and system complexity as Toyota
- Related business experience in Accounts Receivable and/or Customer Master
- Strong customer focus and team player
6
Skills For Accounts Receivable Administrator Resume
- Proven Ability to work in a fast-paced, results –oriented, team environment
- Previous experience in the construction industry would be a definite asset
- Experience of high volume transactions
- Or more) experience in accounts receivable
- Experience with accounts receivable software preferable
- Validate and follow up with the business on any inconsistencies identified on the customer set up request form
- Two years of University business office experience
- Experience in billings / collections
- Ensure that billing for clients’ is effective every month
7
Skills For Accounts Receivable Administrator Resume
- Experience in a similar finance role
- Hands-on Accounts Receivable experience in a corporate/office environment
- Opening of new customer accounts, including credit checks and obtaining approval as per company policy
- Managing all partner billing and reporting cycles, both for internal and external use
- Calling, faxing, and emailing vendors for their credit history
8
Skills For Accounts Receivable Administrator Resume
- Chasing overdue debtors using telephone / email
- Sending out of weekly dunning letters
- Identifying and matching cheques
- Dealing with indemnity claims where clients have stopped DD’s from going through
- Working unapplied cash received from clients and updating the unapplied cash spreadsheet
9
Skills For Accounts Receivable Administrator Resume
- Ensuring maximum contribution to a positive working culture
- Understanding of the role of a local authority
- Printing invoices and back ups to resubmit service invoices
- Helping to reduce DSO and overdue debt
- Liaising with Sales Office personnel and Sales Managers in various Pall sales offices when required to help resolve queries
10
Skills For Accounts Receivable Administrator Resume
- Working with SAP Credit Management system to review all blocked orders
- Running monthly statements for customers
- Sending out of copy invoices as and when requested
- Working knowledge of University accounts receivable / collections systems and SAP
- Managing monthly and one-time electronic and credit card payments from client accounts
- Inputting sales invoice details to the customer portal
- Billing of all invoices and applications and variation orders for the company (New Installations, Modernisation, Service and Repairs)
List of Typical Responsibilities For an Accounts Receivable Administrator Resume
1
Responsibilities For Accounts Receivable Administrator Resume
- Experience working with Microsoft Office, Outlook, Word, Excel and Power Point
- Previous Accounts Receivable experience
- Completing monthly Direct Debit run for UK and bi-weekly Direct Debit runs for all relevant accounts on the ledgers
- Specialized Training: ERP Growth Power/Telemagic/First Data Credit card processing
- Passionate about their work, willing to go that extra mile without being asked to do so
- Knowledge of general bookkeeping procedures and accounting principals
- Participate in team session with sites and customers for resolving billing and collection issues
2
Responsibilities For Accounts Receivable Administrator Resume
- Call or E-mail MSO’s for missing back up or additional detail as needed
- Call or email MSO’s for missing back up or additional detail as needed
- Weekly & Monthly KPI’s & Reporting - Weekly unallocated cash report and other as directed
- Maintain cohesion between billing system and ERP
- Door count and additional service billing changes across entire customer base
3
Responsibilities For Accounts Receivable Administrator Resume
- Review, analyze and develop customer risk profiles using customer information
- Conduct periodic credit reviews of your assigned customer based, following our policy guidelines for frequency
- Acts as a subject matter expert and assists or leads in training of new hires and process updates
- Apply common sense in carrying out instructions in written or oral form
- Monitor daily posting of payments to GL
- Reconcile AR clearing account daily
- Support Manager Initiatives by working on special projects or other tasks as assigned
- Review and setup of new customer accounts and maintenance of existing customer accounts in PS9.2 and source system ( IMS)
4
Responsibilities For Accounts Receivable Administrator Resume
- Be able to multi-task, work under pressure to tight deadlines, while maintaining accuracy and attention to detail
- Reconcile balance sheet accounts and prepare debt reporting
- Production of daily cash receipt and cash receipt forecasting reports
- Convert sales invoice requests from the business facing finance team to sales invoices for issue to the customer
- In pursuit of an accounting or Certified Credit Professional designation considered an asset
- Intermediate to advanced working knowledge of Microsoft Excel
- Multi-task in a busy deadline driven office setting
- Familiarity with third party billing systems and EDI
5
Responsibilities For Accounts Receivable Administrator Resume
- Enrolled in a professional accounting designation or diploma program
- Prepare regular and ad hoc AR reports using specified templates
- Maintain Days Sales Outstanding under 46 days
- Hard working, productive attitude
- Proficient and accurate in keying numbers and letters
6
Responsibilities For Accounts Receivable Administrator Resume
- Coordination with credit managers and analysts in processing rebate programs
- Spend extended periods of time viewing a PC screen
- Work well in team setting as well as independently
- Preferably German Speaking
- Process receivables and incoming payments in compliance with financial policies and procedures
- Generate reports detailing paid and unpaid invoices and other accounts receivable activity
- Checks, verifies and posts journal vouchers, account receivable & accounts payable vouchers, payroll and other accounting records
- Collections on accounts assigned according to sales region, and extensive customer account research and customer resolution
7
Responsibilities For Accounts Receivable Administrator Resume
- Works closely with sales and billing departments to reconcile customer disputes with delinquent accounts
- Completes special projects requiring collections research, as required
- Manage the collection of accounts in an assigned portfolio to ensure compliance with payment terms and credit limits utilizing the assigned ERP system
- Review and setup of new customer accounts and maintenance of existing customer accounts in PS9.2
- Knowledge and understanding of Accounts Receivable process
- Process accounting transactions in accordance with company policy as required
8
Responsibilities For Accounts Receivable Administrator Resume
- Prepare journal entries and supporting schedules
- 3 GCSE A -C (or equivalent) including Maths and English
- Coordinate and communicate with Collectors to clear any short payment or over payment from the MSO’s
- Takes corrective action and is actively involved in process improvement teams to correct potential on-going problems. Accurately prepares adjustments to the customer’s accounts. Processes customer refunds and adjustments as needed
- Reconcile all clients’ accounts on a monthly basis
9
Responsibilities For Accounts Receivable Administrator Resume
- Do recon on clients’ account, to sort out account
- Allocate cash to customers’ accounts
- Knowledge of Oracle Fusion
- Proficiency with Microsoft Excel (eg. Formulas, Vlookup, IF Functions, Pivot Tables)
- Organized, detailed-oriented and able to multi-task in a fast-paced environment
- Work closely with other members of Finance Department to provide quick resolution to client inquiries
- Client suspension and database access management
- Gather customer information as described by company policy
- Review orders on credit hold at multiple points daily and make timely hold/release decisions
10
Responsibilities For Accounts Receivable Administrator Resume
- Develop and implement viable solutions for high risk customers that seek to meet our customer’s needs, while also remaining in compliance with company policy
- Make timely and accurate determinations when an account is deemed uncollectible
- Partner with other departments to ensure a common objective
- Participate in other critical projects upon request and audit requests
- Position is to ensure invoices are paid within terms, analyze claims/discrepancies, and assist in the resolution
- Daily review of customer invoice aging reports. Contact customers regarding any past due invoices and/or claims/discrepancies. Identify and escalate any major issues to next level supervisor, immediately
- Extensive reporting responsivities, including, but not limited to, Weekly Cash Forecast, DSO, Bad Debt Exposure, Month-End/Quarter-End Reconciliations, Ad-Hoc, etc
- Perform ad-hoc analysis and analytical work as required
- Maintain customer and data confidentiality in all aspects of the role
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