Temporary Administrative Associate Resume Sample
Raheem Borer
702 Linnie Wall,
Philadelphia,
PA
+1 (555) 705 2843
Work Experience
Temporary Administrative Associate
11/2015
-
PRESENT
Boston, MA
- Assist Development Directors in preparing for committee meetings as needed. Attend committee meetings and record minutes as needed. Arrange for meeting space, room set-up, meals, equipment, etc
- Act as a project manager to help provide administrative support to AHA’s signature fundraising event(s)
- Plan and schedule calendar(s) for faculty based on consultation, and resolve calendaring conflicts
- Provide skilled executive administrative support to the Executive Director who leads both the Clayman Institute and the Center for the Advancement of Women’s Leadership
- Maintain the Executive Director’s schedule and calendar, including prioritizing competing demands on time
- Make logistical arrangements for the Executive Director’s speaking engagements with external constituents
- Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures
- Coordinate interdepartmental meetings, complex travel plans, and conferences/enrollment/registration
Temporary Administrative Associate Manager
05/2009
-
09/2015
Los Angeles, CA
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts. Respond to room requests submitted through the department’s on-line room request system
- Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange international travel in compliance with unit, university, and sponsor policies
- Process a variety of high volume financial transactions, reconcile expenses and purchase orders, and resolve discrepancies
- Plan and schedule meetings or events with limited consultation, resolve calendaring conflicts
- Review documents and forms from students for completeness, track files for follow up and distribute for review
- Plan and schedule complex calendar(s) with limited consultation, resolve calendaring conflicts
- Support the department’s responsibility for individual shareholder communications on behalf of the Company, including fact sheet, various releases and presentations
- Support the maintenance of the Company’s stock ledger including reconciliation of stock activity, stock option exercises, and dividend funding
Education
University of Illinois at Chicago
2003 - 2008
School's Degree in Related Field
Professional Skills
- Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios
- Skill in effectively interpreting programs and plans
- Proven ability to use time effectively to complete assigned tasks
- Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources
- Skill in taking direction from others, and applying learned preferences and principles to work produced
- Skill in learning new CRMs and software programs
- Skill in calendar management
How to write Temporary Administrative Associate Resume
Temporary Administrative Associate role is responsible for software, research, basic, recruiting, training, database, procurement, purchasing, shipping, payroll.
To write great resume for temporary administrative associate job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Temporary Administrative Associate Resume
The section contact information is important in your temporary administrative associate resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Temporary Administrative Associate Resume
The section work experience is an essential part of your temporary administrative associate resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous temporary administrative associate responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular temporary administrative associate position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Temporary Administrative Associate resume experience can include:
- Assisting faculty members with operational (not technical) aspects of systems, including e-mail, Patriot Web, WebCT, Sedona, and other job-related systems
- Assisting the Dean’s Office with the onboarding of adjunct faculty
- Assisting students and external parties in making the proper connections with faculty; and
- Managing inventory and supplies
- Processing all copy and print service requests
- Ordering text books for faculty each term
Education on a Temporary Administrative Associate Resume
Make sure to make education a priority on your temporary administrative associate resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your temporary administrative associate experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Temporary Administrative Associate Resume
When listing skills on your temporary administrative associate resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical temporary administrative associate skills:
- Ability in effectively managing multiple priorities involving multiple customers at a fast pace
- Experience purchasing goods and services for an organization
- Assisting in the recruiting of graduate assistants using PeopleAdmin applicant tracking system
- Providing building access and changing access as needed
- Providing document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material
- Administering all aspects of faculty recruitment using PeopleAdmin
List of Typical Experience For a Temporary Administrative Associate Resume
1
Experience For Temporary Administrative Associate Manager Resume
- Plan and schedule calendar(s) based on consultation and resolve calendaring conflicts in compliance with unit, university, and sponsor policies
- Proficient in Microsoft Office Applications (Word, Excel, Powerpoint and One Note Image Right, Instec Rating System and Access)
- Document filing needs
- Greet visitors and route them to appropriate individuals
- Answer/route phone calls, and serve as a resource on unit procedures and general inquiries
2
Experience For Temporary Administrative Associate Yth Mkt-edina Resume
- Arrange/schedule meetings/appointments and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials
- Initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion. Coordinate maintenance logistics (to avoid faculty conflicts, events)
- Provide administrative support to assigned unit
- Answer phones, and serve as a resource on unit procedures and general inquiries. Disseminate routine communications such as memos, notices, emails, and letters
- Audit and review student forms for accuracy
- Act on behalf of the supervisor, department manager, or faculty in regards to establishing priorities and identifying and resolving problems that are administrative in nature
3
Experience For Temporary Administrative Associate Resume
- Create, maintain, modify, and/or ensure accuracy of content in various documents and/or websites
- Plan and arrange travel in compliance with unit, university, and sponsor policies; obtain necessary visas
- Respond to inquiries, and disseminate routine communications such as memos, notices, emails, and letters
- Draft and/or generate routine communications; review and distribute inventories and many other reports to external agencies and internal to Stanford, and follow up on delinquent reporting
- Draft and/or generate routine communications
- Working with appropriate Dean’s Office staff on financial; personnel; and other administrative matters such as travel, orders through the Commonwealth of Virginia’s procurement system (eVA) system, Sedona, recruitment, IT support, check requests, mileage reimbursements, and food and beverage requests
- Occasionally twist/bend/stoop/squat, kneel/crawl
List of Typical Skills For a Temporary Administrative Associate Resume
1
Skills For Temporary Administrative Associate Manager Resume
- Effectively communicate and manage workflow with multiple stakeholders to achieve results, as well as independently; and
- Professional demeanor, appearance, good citizenship and the ability to work well with colleagues
- A valid CA Driver’s License is required for this role
- Serving to make fundamental policy and procedural decisions and speak on behalf of the department in place of the director in their absence
- Working knowledge of and ability to process travel and associated paperwork in GrizMart
- Processing supply and other orders through eVA
2
Skills For Temporary Administrative Associate Yth Mkt-edina Resume
- Coordinating office/work station set up and orientation for new faculty members and graduate assistants
- Preparing travel authorizations and reimbursements for all area faculty/faculty candidates as required and makes associated arrangements
- Coordinating monthly area faculty meetings and disseminates information through area
- Maintaining area files for faculty members and ensures proper records retention and disposal
- Data entry and inventory; completing purchase orders, receiving; and completing record keeping, tracking
- Knowledge of UM’s procedures, policies, and practices; including travel, purchasing, and managing financials
- The administration and tracking of Museum human resources working with Director to manage temporary hires and associated training procedures and standards
- Develops, coordinates, and maintains record keeping and filing systems for their area of responsibility
3
Skills For Temporary Administrative Associate Resume
- The administration and tracking of Museum resources including budgets and expenses for state, designated and UM Foundation accounts
- Arrange meetings and assist with scheduling rooms and assembling materials
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations
- Compose and draft documents and correspondence for presentations, course handouts, and reports; perform substantial editing and fact checking
- Register students for training and maintain training data
- Maintains multiple databases and data filing sources efficiently, and in a manner that is easily accessible andunderstandable to others
4
Skills For Temporary Administrative Associate Manager Resume
- Responds to inquiries regarding rules, regulations, policies, and procedures
- Provide general administrative assistance for department; handle phone calls, emails, and other correspondence relating to event(s)
- Prints and copy’s materials as needed to distribute to the region
- Develop, input, and maintain information in appropriate computer software programs, including but not limited to SharePoint, Microsoft Office, Microsoft Dynamics and E1, to include data reporting
- Prepares, interprets, and disseminates information concerning organizational programs and procedures
- Develop and maintains sufficient inventory of department materials for events
- Prepares, edits, and distributes correspondence, reports, studies, forms, and documents
- Coordinates meetings, conferences, and seminars
5
Skills For Temporary Administrative Associate Yth Mkt-edina Resume
- Works with team members and other members of the organization on assigned projects
- Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public
- Proven ability to complete tasks that require periodical attention with little to no direct supervision
- Leverage Vertex internal technologies such as iProcurement, Sharepoint, Concur, etc
- Responsible for other tasks to support the team as deemed appropriate by supervisor
- Supervising and responsible for hiring, coordinating and training gallery attendants. Responsible for setting and facilitating Gallery Attendant (GA) meetings as needed as well as overseeing GA handbook, guidelines and trainings. GA’s serve as the front line of the museum to the public and therefore its success
- Creating and processing hiring paperwork for reporting work hours for personnel; entering work hours in UM’s GTO software; processing student and staff timecards; communicating payroll policies
- Strategic and working knowledge and ability to interpret grant guidelines, write grants and process expenditures according to the terms of grants, as they pertain to granting organizations
6
Skills For Temporary Administrative Associate Resume
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 50 pounds
- Basic computer skills and demonstrated experience with office software and email application
- Apply quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios
- Warehouse drop offs and pickups during warm weather months lifting and moving supplies to and from your vehicle
- Assist with covering the Reception Desk phones as needed
- Process Heart Walk income that is received daily (this can include large amounts of cash and coins)
- Assist any other department as needed if there is no income to process
7
Skills For Temporary Administrative Associate Manager Resume
- Knowledge of office management principles, practices and administrative procedures
- Maintain and organize large amounts of data with precise attention to detail
- Displays sound ethics and a fit for Vertex’s core values
- Willingness to work evenings and weekends when the job requires
- Work directly with the Sr. Communication Director, Health Strategies Director and Event Directors to identify task and objectives
- Support the management of the Corporation’s equity compensation program
- Support the maintenance of WTR’s shareholder relations portion of the company’s website as required. Compile and post documentation for Board of Directors committee meetings on an as needed basis through the BoardVantage site
- Arrange travel in compliance with unit, university, and sponsor policies
8
Skills For Temporary Administrative Associate Yth Mkt-edina Resume
- Maintain PI’s biosketch and other grant application materials. Work with the Research Process Manager to coordinate grant submissions
- Plan and schedule calendar(s) for senior staff with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies
- Scan and upload a large amount of personnel paper records into Nolij (a web-based document imaging and management solution). Create and maintain files and filing systems
- Coordinate facility, exhibit set-up, equipment, and catering requirements. Provide on-site support, such as check-ins, directions, equipment set-up, and event parking
- Manage facility requests and reservations for Healthy Living or Fitness classes
- Serve as point of contact for general maintenance or facilities' issues in assigned building(s)
9
Skills For Temporary Administrative Associate Resume
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts
- Greet, sign in and route visitors to appropriate individuals. Answer phones and serve as a resource on unit procedures and general inquiries
- Plan and schedule calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time
- Assist with recruitment process, including interview scheduling, corresponding with candidates, ordering meals, etc
- Greet, sign in and route visitors to appropriate individuals
10
Skills For Temporary Administrative Associate Manager Resume
- Respond to telephone, email, and drop-in inquiries received continuously throughout the day, and follow through with responses to questions/concerns from class participants, instructors, facility managers, or HIP staff
- Verify and update all registrations to maintain an accurate HIP database
- Purchase class materials; prepare class materials (copies, etc.), and assist with class set-up as needed
- For large classes or events, assist with AV equipment, greeting and marking attendance, and other tasks that assist the participants and provide excellent customer service
- Review publications and articles about Stanford University. Compose summaries of the articles and forward to internal staff
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies
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