Stock Plan Administrator Resume Sample
Nelda Krajcik
31336 Barrows Ways,
New York,
NY
+1 (555) 977 6507
Work Experience
Stock Plan Administrator
11/2017
-
PRESENT
San Francisco, CA
- A client-centric attitude that considers the client’s point of view for all actions
- Assists with supervisor to administer the Company’s Stock Plans Administration Program including the following
- Director, Financial Reporting
- Sr. Director, Compensation
- VP, Investor Relations
- Sr. Director, Treasury
- Expertise in global stock plan administration and compliance and related disciplines
Senior Stock Plan Administrator
08/2014
-
07/2017
Los Angeles, CA
- Functional knowledge of tax and accounting relating to equity compensation, including share-based compensation expense and global tax considerations
- Process daily stock plan option exercises and restricted stock (RSU) transactions for plan participants
- Process and review tax calculations for options and RSU’s
- Collaborate with General Counsel’s office to support SEC filings for stock related transactions
- Support quarterly and annual SOX testing and other audit requests
- Support the preparation of annual proxy materials
- Manage participant files and stock option transaction documentation in accordance with the company’s Records Management Policy
- Work with Equity accounting to ensure all transactions are properly recorded in the accounting ledgers
Junior Stock Plan Administrator
12/2010
-
02/2014
Philadelphia, PA
- Morgan Stanley Corporate Equity solutions services over 325 Corporate Clients, including 20% of the Fortune 500, in the administration of the institutional clients’ equity compensations plans. These plans include stock options, restricted stock, employee stock purchase plans and stock appreciation rights programs
- Responsible for execution of defined tasks for a client’s restricted stock release
- Work closely with counterparts at QVC and Liberty in the coordination and maintenance of stock grant information utilizing UBS’s platform
- Assist in coordinating and creating new grant proposal files for Liberty’s Compensation Committee on a quarterly basis
- Serve as liaison to payroll to ensure that RSU vesting events and stock option exercises are recorded appropriately on employees’ payroll records and W-2s. Ensure compliance with tax reporting laws for RSUs and options
- Equity Plan Administration 100%
- Assist in completing Executive Compensation surveys and with various ad-hoc reporting and analysis on executive compensation and equity related projects. Administers the stock ownership guidelines
- Communicates plan provisions to employees and resolves employee issues or concerns according to established plan rules. Creates and maintains plan administration procedure documents and assists in education initiatives
- Works with Benefits team to administer Deferred Compensation Plan
Education
Ottawa University - Wisconsin Campus
2004 - 2009
Bachelor's Degree in Human Resources
Professional Skills
- Excellent communication skills and strong customer service approach
- Excellent communication skills, both written and verbal, and strong customer service approach
- Excellent attention to detail and good problem solving skills; Good working knowledge with Excel
- Strong organization skills with the ability to multitask, work with confidential data and see projects through from start to finish
- Strong attention to detail, organizational skills and analytical abilities
- Outstanding analytical, communication and organizational skills
- Experience working for a multinational company with a strong understanding of the accounting, tax and legal requirements of equity plans
How to write Stock Plan Administrator Resume
Stock Plan Administrator role is responsible for excel, analytical, advanced, microsoft, organization, quantitative, payroll, finance, securities, training.
To write great resume for stock plan administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Stock Plan Administrator Resume
The section contact information is important in your stock plan administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Stock Plan Administrator Resume
The section work experience is an essential part of your stock plan administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous stock plan administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular stock plan administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Stock Plan Administrator resume experience can include:
- Exceptional analytical skills and strong Excel skills (Pivot Tables, VLookUps, etc.)
- Advanced Excel skills, solid PowerPoint and Word skills
- Strong organization and problem-solving skills with the ability to track multiple tasks
- Advanced analytical ability, attention to detail, strong organizational skills, and ability to multi-task in a fast-paced environment
- Excellent Microsoft Office skills with a focus in Excel
- Strong project management skills and able to lead and work with different departments in connection with equity administration
Education on a Stock Plan Administrator Resume
Make sure to make education a priority on your stock plan administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your stock plan administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Stock Plan Administrator Resume
When listing skills on your stock plan administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical stock plan administrator skills:
- Well-developed organization skills to track and maintain open issues for multiple projects. Ability to work under periods of high pressure with tight time constraints
- Creative problem solving skills, good judgment, and an ability to maintain confidentiality
- Demonstrated experience administering equity and compensation plans
- Moderate level of compensation or financial modeling and analysis experience with proven ability to recommend and implement results of this analysis
- Expert skills in the MS Office Suite, including Excel, PowerPoint, etc
- BS/BA or equivalent or demonstrated work experience in accounting/finance
List of Typical Experience For a Stock Plan Administrator Resume
1
Experience For Senior Stock Plan Administrator Resume
- Demonstrates exceptionally strong attention to detail
- Advanced skills in Excel and G-Suite programs
- Advanded MS Excel skills
- Advanced Microsoft Excel skills required (e.g. pivot tables, vlookup functions, etc.)
- Experience of increasing responsibility in stock plan administration
- Work independently and assist with identifying new and effective processes
2
Experience For Global Stock Plan Administrator Resume
- Experience with U.S. federal and state taxation relating to equity compensation
- Experienced in all regulatory aspects of Global Equity Administration
- Strong customer service focus and flexibility
- Relevant experience in both public & private organizations
- Experience with U.S. federal and state taxation, as well as general knowledge of global taxation related to equity compensation
3
Experience For Junior Stock Plan Administrator Resume
- Experience with equity compensation management systems
- Tock administration experience
- Experience in stock administration in a public company with international presence
- Some experience with a third party stock admin tools
- Demonstrated ability to work under pressure in a fast-paced environment
- Willing and able to get your "hands dirty" and process transactions manually
- Processing daily stock option exercises and monthly equity grants
- Assist in the implementation and on-going administration of 10b5-1 Trading Plans for insiders and filling form 4
- Assist with year-end auditing and processing of stock administration records
4
Experience For Stock Plan Administrator Resume
- Assist with reconciling activity including but not limited to shares O/S, shares available, transfer agent, compare equity records to payroll records
- Assist with creating and maintaining internal documentation
- Maintain existing and create new operating procedure documents
- Assist in creating and distributing year-end equity statements
- Clear understanding of global equity regulations as it relates to plan design, equity grants, terminations, and on-going annual grants
- Support all other aspects of daily stock administration including filings, YTD tax imports and financial reporting
- Specialized training using E TRADE (Levels 1& 2)
- Maintain daily recordkeeping of equity data and ensure quality control of the record keeping system
5
Experience For Senior Stock Plan Administrator Resume
- Reconcile transactions, termination dates, tax withholding and reporting, and other items as required
- Reconcile equity award activity among the Company’s records, the broker’s records and the Transfer Agent on an ongoing basis
- Day-to-Day administration of all aspects of Ironwood’s equity compensation plans including but not limited to
- Work with exercised/vested equity RSA/Us and Stock Options with distributions provided to the US, accounting and global payroll teams
- Assist with providing auditors information for SOX compliance
- Prepare weekly reports relating to stock plan activity
- Preserve relationship with our transfer agent including movement/cancellation of shares
- Assist with RSU releases including tax calculations and payroll data
6
Experience For Global Stock Plan Administrator Resume
- Assist with global year-end reporting
- Proficient in Windows including Excel, Word and Power Point
- Maintain all equity-related files and paperwork, including grant agreements and exercises and perform regular audits of equity plan records
- Implement and communicate trading window blackouts
- Assist in general equity-related communications and employee training
- Manage and respond to all employee inquiries, communications regarding equity plans, Fidelity accounts and employee education
- Assist the Legal Department with maintenance and filing Rule 144 paperwork and Forms 3, 4 and 5 in a timely manner
- Prepare related reports as part of Compensation Committee reporting
- Perform a high level of customer service in responding to employee and management inquiries
7
Experience For Junior Stock Plan Administrator Resume
- Administer 10b5-1 trading plans
- Certified Equity Professional (CEP) or in the process of obtaining
- Comprehensive understanding of many different types of equity awards and public company equity programs, across multiple jurisdictions
- Prepare equity related schedules for Proxy reporting purposes
- Prepare information for global equity filings for various countries including China
8
Experience For Stock Plan Administrator Resume
- Progressive Stock Plan Administration and reporting
- Able to build and maintain productive working relationships
- Positive, self-starter who can work independently and in a team setting
- A compliance and process-oriented individual who is also flexible and can excel in a fast-paced and rapidly evolving environment
- Increasing responsibility in equity administration in mid to large cap global companies
- Intellectual curiosity – consistently trying new methods
- Familiarity with financial reporting principles related to equity compensation
- Administer ESPP (US & International), including purchase of shares; facilitate QDs and DDs; monitor ESPP limits
- Work with vendors for outsourced administration and transactions, focusing on controls, accuracy and timeliness
9
Experience For Senior Stock Plan Administrator Resume
- Maintain and update documents defining procedures for all plan administration
- Perform monthly, quarterly, and yearly reconciliation of records between Human Resources, Accounting, and the stock administration
- Maintain employee records in Fidelity such as pre-clearance, terminations, blackout, and plan/participant level tax information
- Answer employee phone inquiries and maintain the equity mailbox
- Maintain insider list on Fidelity (Preclearance and Blackout)
- Partner with the company's broker, outside brokers and transfer agent
- Implement and monitor processes, identify areas for increased efficiency and ensure appropriate review, approval and internal controls are in place across the company’s stock transactions
- Work in a diverse, team-focused environment with cross-functional teams, including Legal, HR, Tax, Payroll and Accounting
- Manage all aspects of the Company’s stock plans, including processing of grants, exercises, releases, etc
10
Experience For Global Stock Plan Administrator Resume
- Administer FICO’s global stock plans using E TRADE Equity Edge Online (EEO) application
- Manage multiple tasks to meet strict deadlines without sacrificing accuracy
- Manage and respond to employee questions, communications regarding stock plans/E TRADE accounts and employee education
- Knowledge of ASC718 concepts, 409A rules and modification accounting
- Communicate clearly and concisely (both written and verbal)
- SOX 404 compliance knowledge
- Analyze daily reports from external stock plan administrator
List of Typical Skills For a Stock Plan Administrator Resume
1
Skills For Senior Stock Plan Administrator Resume
- Strong analytical skills with ability to apply legal requirements to practical business needs
- Demonstrated experience managing third party vendor relationships
- Exceptional organization, analytical and quantitative skills with a commitment to accuracy and details
- Demonstrated high level attention to quality/detail and ability to demonstrate long-range impact of options considered
- Effectively communicate with employees, business partners, and management in a clear, concise, professional manner
- Prior Experience with stock plan administration
2
Skills For Global Stock Plan Administrator Resume
- Analytical abilities and advanced Excel skills
- Energy, enthusiasm and follow-up skills necessary to drive results
- Partner with E TRADE to effectively manage our plans and participant accounts
- Advanced skills in Excel, Word, PowerPoint, and Outlook
- Some experience administering both equity incentive and ESPP Plans, including, processing of option exercises and grant preparation
3
Skills For Junior Stock Plan Administrator Resume
- Proven ability to partner with cross-functional teams, including Legal, HR, Tax, Payroll, Accounting and Financial Reporting
- Analytic experience in data structuring, reporting and trend analysis around stock plan metrics
- Experience analyzing and administering international compensation programs
- Experience working with and analyzing financial data
- Experience of increasing responsibility in Equity Administration of a Global and Multi-state organization or consulting firm with similar clients
- Experience of increasing responsibility in stock plan administration
- Experience implementing third-party stock compensation administration platform
- Experience using vendor software to administer Stock Plans
- Experience managing an equity administration system, such as Equity Edge Online
4
Skills For Stock Plan Administrator Resume
- Strong understanding of equity and compensation regulations and their implementation
- Excellent business judgment, strategic thinking, and ability to manage multiple matters
- Experience working directly with Morgan Stanley Sapphire, Solium Shareworks, and other major third-party equity software systems and brokerage firms
- Experience in Equity Compensation administration working at a Corporate Issuer or for an Industry vendor
- Experience working with Long Term Incentive programs
- Experience of increasing responsibility in Stock Plan Administration
- Broad experience with a range of equity compensation instruments and plans, including stock options, RSUs, PSUs and ESPPs both in the US and internationally
- Previous working experience (Intermediate to expert level proficiency) with equity administration software (Primarily, Fidelity and Merrill Lynch)
- Strong technical knowledge of global securities, tax, and accounting rules for equity compensation plans
5
Skills For Senior Stock Plan Administrator Resume
- Provide excellent customer service responding to employee inquiries in a timely and professional manner
- Proven ability to work independently and escalate appropriately
- Excellent judgment, the ability to work independently and as a team player, and the ability to function in a highly confidential environment
- Strong work ethic, self-starter, responsible, detail-oriented, and well-organized
- Stock Plan Administration experience in ESPP, Stock Options and Restricted Stock Units in a global company
- Deep knowledge and experience with all facets of Equity Edge Online & E TRADE's Stock Plans platform is required
- Deep knowledge and experience with administration of Equity Edge Online is required
- Related experience with stock-based compensation
- Progressive stock administration experience
6
Skills For Global Stock Plan Administrator Resume
- Experience in compensation/finance roles
- Demonstrate consistent attention to detail with a high level of accuracy
- Experience with equity compensation issues as they relate to RSUs, and ESPP, as well as US and foreign taxation
- Stock administration experience
- Strong knowledge of Excel and Google Suite applications
- Senior-level experience in administration of global equity programs
- Maintain an effective partnership with Finance, Tax, Payroll and HR departments to effect transaction processing
7
Skills For Junior Stock Plan Administrator Resume
- With our compensation team, develop an effective, compliant, and scalable equity grant process
- Experience in global stock plan administration for a publicly traded company
- Tock administration experience in a public company
- Demonstrated professionalism, reliability, moral integrity and sound judgment
- Strong attention to detail and ability to perform self-audit to ensure data integrity and utmost accuracy at all times
- Experience with tax and accounting rules applicable to equity awards
- Previous experience as a Stock Plan Administrator or similar position in a public company
- Schwab EquiView experience is highly desirable
8
Skills For Stock Plan Administrator Resume
- Tock administration (or related payroll or accounting) experience in a public company
- Administering semi-annual ESPP purchases, open enrollment period activity, and monitor and communicate contribution changes to Payroll during each offering
- Understanding of ASC 718
- Working knowledge of all types of equity awards
- Maintaining documentation related to current equity processes and procedures
- Tracking of online grant agreement acceptances and follow-up with participants
- Understanding of ASC718 and ability to run stock based compensation expense reports, forecasts and analysis
- Process daily option exercises and RSU vesting, ensuring accurate and timely tax withholding and reporting
9
Skills For Senior Stock Plan Administrator Resume
- Support the accounting organization by updating Black-Scholes assumptions in system and providing reporting and information on stock plans and details
- Support the accounting organization by updating Black-Scholes assumptions in the system and providing reporting and information on stock plans and details
- Maintain policies and education on insider trading, including trading window and blackout period alerts
- Assist with maintaining database integrity and ensure accuracy of recordkeeping of equity data using Morgan Stanley’s Online Services/System
- Assist with ESPP processing including open enrollment, purchase and payroll reporting
- Assist with maintaining trading windows and blocking employee accounts
10
Skills For Global Stock Plan Administrator Resume
- Provide superior customer service to award recipients, resolving questions regarding WeWork equity awards and participating in employee education seminars
- Monitor vesting process including processing dividend equivalent units
- Process daily option exercises, ensuring accurate and timely tax withholding and reporting to Payroll, all the way through to timely settlement of all trades
- Support forecasting and modeling for equity programs, in collaboration with accounting and compensation teams
- Communicate trading blackout periods and tracking of insider trading restrictions
- Works closely with Finance for accurate reporting including valuation, overhang, section 16 and Disqualifying Dispositions
- Assist with maintaining database integrity, and ensure accuracy of record keeping of employee data and equity data
- Assist with ESPP purchase process and year-end disqualifying and qualified disposition surveys and processing
List of Typical Responsibilities For a Stock Plan Administrator Resume
1
Responsibilities For Senior Stock Plan Administrator Resume
- Due Diligence prior to delivering equity in new international location
- Assist in reviewing and tracking newly adopted 10b5-1 trading agreements and coordinating with brokerages on trade details
- Process option exercises and RSU vesting, ensuring accurate and timely tax withholding and reporting
- Process daily option exercises, ensuring accurate and timely tax withholding, reporting, and delivery of shares
- Maintain database integrity and ensure accuracy of recordkeeping of equity data using Equity Edge Online
- Assist with maintaining database integrity, and ensure record keeping accuracy of employee data and equity data
- Assist with maintaining database integrity and ensure accuracy of record keeping of employee data and equity data
2
Responsibilities For Global Stock Plan Administrator Resume
- Partner with Legal to provide data for required Section 16 Officer SEC reporting
- Equity training and education for plan participants
- Preparation and filing of Section 16 filings and coordination of 10b5-1 plans
- Compile equity reports from Fidelity and coordinate closely with AGC on preparing equity related portion of our proxy statement
- Adaptable to emerging technology tools & trends
- Support the Corporate Legal team in processing new equity awards and distribution of online grant agreements
- Assist with special corporate projects, including compliance, tax, and securities law matters
- Perform monthly, quarterly, and yearly reconciliation of records between Human Resources, Accounting, Payroll, and Stock Administration records
3
Responsibilities For Junior Stock Plan Administrator Resume
- Assist with preparation of quarterly and annual reporting disclosures
- Process vesting and exercise transactions
- Determine equity treatment upon qualifying terminations and process accordingly
- Reconcile shares related to stock plan transactions on a monthly, quarterly and annual basis
- Assist in the management of Match Group stock option, restricted stock and performance-based stock plans maintained by Match Group’s external stock plan administrator
4
Responsibilities For Stock Plan Administrator Resume
- Support team members during the annual equity process for all Match Group companies
- Work with legal department and outside counsel as needed to maintain compliance with insider trading policies and prepare transaction reporting for Section 16 insiders
- Run ad hoc reports and prepare various equity analyses
- Assist employees with global stock plan questions
- Process and track grant agreements for all equity types
- Provide various departments with equity transaction data
- Respond to inquiries from employees and/or other departments
5
Responsibilities For Senior Stock Plan Administrator Resume
- Be able to generate reports related to grants, exercises, cancellations
- Maintain quality and integrity of the equity compensation platform
- Work with the HRIS team to maintain and establish new automated data transfers
- Transmission of data from software platform to broker
- Assist with quarter end stock compensation expense calculations
- Assist in administration of non-qualified stock options, performance stock options, restricted stock units and employee stock purchase plan provisions
6
Responsibilities For Global Stock Plan Administrator Resume
- Assist with internal/external auditor requests and Sarbanes-Oxley (SOX) audits
- Assist in various other stock plan projects and initiatives as needed
- Lead the administration of equity award plan, including processing new equity awards, distribution and collection of online grant agreements and termination events
- Process option exercises and restricted stock unit vesting and repurchases, including preparing documentation and coordinating with payroll to ensure accurate and timely tax withholding and reporting
- Partner with legal, people operations, accounting, finance and external auditors to prepare data reports and analysis; coordinate the expensing and reconciliation of equity awards and assist with the periodic review of database integrity and compliance with Sarbanes-Oxley
7
Responsibilities For Junior Stock Plan Administrator Resume
- Maintain equity data, including developing and executing on a plan to house equity-related records in one system; identify and implement other best practices
- Coordinate with third party administrator and/or transfer agents
- Create, upload, and audit the monthly grant list for the stock plan administration database
- Complete monthly plan reconciliations, transfer agent tie-outs, and equity roll-forwards
- Initiate communication with and respond to inquiries from employees, brokers, investors, and personal tax advisors
- Respond to internal data and equity statement requests
- Perform payroll reconciliations of W-2 income from equity transactions
- Maintain employee equity database integrity and ensure accuracy of demographic, tax and payroll data
- Maintain relationships with multiple international payroll and financial contacts for purposes of equity reporting; responsible for accurate and timely reporting to numerous internal groups (Legal, Finance, etc)
8
Responsibilities For Stock Plan Administrator Resume
- Exceptional verbal and written communication skills with employees at all levels of the organization
- FICA tax administration for retirement-eligible employees
- Prepare/document stock plan processes and work flows
- Maintain updated tax rates for domestic and international participants (annually)
- Communicate with tax consultants to ensure proper taxation on equity transactions for expatriates
9
Responsibilities For Senior Stock Plan Administrator Resume
- Provide information to financial planners of executives as needed
- Participation in executive compensation and equity surveys
- Manage the planning and administration of all aspects of Fluidigm's global equity programs for time- and performance-based stock options, restricted stock and employee stock purchase plans both domestically and internationally
- Manage Company’s equity data using Fidelity WPS
- Oversee internal and external audits and investigations relating to equity matters
- Prepare monthly, quarterly and year-end stock plan reconciliations, custom reports and annual SEC filings Form 10-Qs and 10-Ks, and proxy statements
10
Responsibilities For Global Stock Plan Administrator Resume
- Implement best practices with effective SOX controls, and assist with automation of processes to enable efficient, accurate and timely processing of equity award data
- Liaise with internal and external counsel and worldwide locations on international stock plan requirements
- Self-motivation, enthusiasm, and an ability to work independently and in a team environment; think creatively to solve problems/issues; stay organized in a fast-paced environment; and maintain good working relationships with vendors and other employees
- Clearly articulate content for the target audience
- Assist in the preparation and processing of quarterly vesting and release of restricted stock units, and coordinate with US and International Payroll on accurate tax withholding
- Work with internal and external auditors to ensure and demonstrate internal controls are in place and executed
- Maintain accurate employee data within the stock administration database
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