Research Administrator Resume Sample
Thurman Kutch
3281 Mante Shoal,
New York,
NY
+1 (555) 565 8251
Work Experience
Research Administrator
04/2017
-
PRESENT
Los Angeles, CA
- Assist with collecting and maintaining sponsored program metrics
- Prepares proposal’s categorized budget and budget justification, confirming accuracy of costs. Verifies that correct facilities and administrative cost rate is applied. Identifies, obtains approval and ensures proper, documented cost share for proposal submission
- Responsible for preparing proposal’s categorized budget and budget justification, confirming accuracy of costs. Verifies that correct facilities and administrative cost rate is applied. Identifies, obtains approval and ensures proper, documented cost share for proposal submission
- Once grant has been awarded, revises categorized budget as necessary. Provides information for appointment of individuals in compliance with grant provisions. Identifies need for advance accounts and no-cost extensions and takes responsibility for completing required internal documentation
- Creates a cohesive work team that works collaboratively to achieve unit’s goals. Oversees the recruitment, performance, and training of team members and continually reviews strengths and weaknesses of staff to maintain a well-trained, highly involved, and motivated team
- Oversees and directs the entire research administrative financial operations for the Department of Surgery. This includes managing the pre and post award processes, overseeing payroll changes implemented based on research activity, managing the Department’s research account balances
- Negotiates clinical trial budgets with sponsors
Senior Research Administrator
12/2010
-
01/2017
Detroit, MI
- Responsible for ensuring "other support" data and "biosketches" are maintained and kept current for all professional staff members of the research program/laboratories
- Ensures cost-transfers, personnel changes and grant account close-outs occur on a timely basis as part of post-award administration
- Monitors special fund accounts (recruitment, other) for faculty, detecting and anticipating problems, proposing solutions and initiating corrective measures
- Works with ICRHPS research administrators in the pre-award grant proposal process to assist with form preparation, budget justification writing and editing, copying, and preparation for shipment of error-free grant proposals
- Assists in ensuring all Institute grant/contract proposals complete the Tufts MC approval process; submits final copies of grants to the appropriate parties
- Updates funding proposal database when a grant or contract is submitted
- Completes paperwork and follows though to completion all check requests, travel reimbursements, and purchases, assuring that they are assigned to the correct cost center and the goods, services, or reimbursements are received. Works closely with staff in Accounts Payable, Research Finance, and Purchasing. Data entry of check requests into cost center shadow systems as processed
Assistant Research Administrator
01/2005
-
11/2010
Houston, TX
- Updates and maintains Institute-wide bios ketches and curriculum vitae for grant proposals. Updates and customizes the research resources and environment information for proposals
- Performs Internet searches for potential funding sources for researchers
- Meets daily with Administrative Manager to receive assignments. Meets weekly with Institute research administration team. Attends hospital-wide Research Administrators Meetings monthly
- Maintains a paper file for each cost center, which includes grant proposal, award notices, budgets, expense records, correspondence, etc
- Provides support to the Institute for other miscellaneous research-related activities
- Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the working group's achievement of goals, and to help foster a positive work environment
- Prepare draws and invoices for assigned sponsored projects; coordinate with the grant specialist, PI, and department as necessary
- Prepare requisite financial reports (including cost share figures) for assigned sponsored projects; coordinate with the grant specialist, PI, and department as necessary
- Ensure financial documentation is completely maintained in the project files throughout the life of the project including communication with agencies, and attend PI meetings (as needed)
Education
Chapman University
1999 - 2004
Bachelor's Degree in Related Area
Professional Skills
- Excellent prioritization skills, strong analytical , problem-solving and decision-making skills
- Excellent analytical skills; demonstrated expertise in Excel and web-based tools
- Excellent IT and Microsoft Office skills (including experience of using Word, Excel, Mail chimp, Publisher and Social Media platforms)
- Strong analytical skills and the ability to write and communicate effectively
- Strong computer skills; experience with Microsoft software and UW systems desired
- Excellent communication skills including professional writing and public speaking
- Strong reading, writing, computing, and interpersonal communication skills required
How to write Research Administrator Resume
Research Administrator role is responsible for customer, interpersonal, organizational, financial, independent, software, research, computer, organization, analytical.
To write great resume for research administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Research Administrator Resume
The section contact information is important in your research administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Research Administrator Resume
The section work experience is an essential part of your research administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous research administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular research administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Research Administrator resume experience can include:
- Excellent prioritization skills, strong analytical, problem-solving and decision-making skills
- Excellent written and oral English language skills and the ability to communicate effectively with personnel from a variety of levels
- Prioritize and organize work; exceptional multitasking skills
- Excellent accounting, management, organizational, and interpersonal skills
- Demonstrates the ability to effectively communicate with international students and scholars
- Strong support and organisational skills with the ability to multitask
Education on a Research Administrator Resume
Make sure to make education a priority on your research administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your research administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Research Administrator Resume
When listing skills on your research administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical research administrator skills:
- Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands
- Strong organizational skills and demonstrated ability to prioritize tasks
- Strong analytical skills and communications skills required
- Adapt to changing priorities and to operate effectively in a changing organization and technological environment
- Excellent track record for following through on details and strong analytical skills, along with high energy and stamina
- Strong and articulate communicator with proven presentation skills
List of Typical Experience For a Research Administrator Resume
1
Experience For Senior Research Administrator Resume
- Good work processing skills including letter writing techniques and proficiency in Microsoft Word and Microsoft Excel
- Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines
- Good grammar (verbal and written) communications skills to be used in communicating with clients
- Strong ability to collaborate and communicate effectively and diplomatically at all organizational levels, both verbally and in writing
- Excellent flexibility, creative thinking, and conflict resolution skills
2
Experience For Associate Research Administrator Resume
- Work independently with strong interpersonal and telephone skills
- Strong interpersonal skills and ability to work in collegial, supportive manner with faculty and staff
- Strong knowledge of correct English grammar, spelling, punctuation, and word usage, skill in transcribing dictation, and skill in accurately proofreading work
- Writing skills to draft persuasive text for variety of audiences
- Experience managing grants in a research environment, with both pre- and post-award experience
3
Experience For Assistant Research Administrator Resume
- Demonstrated ability to function independently while exercising skill and informed professional judgment
- Communication and collaboration skills to support work as an individual contributor and as a member of cross-functional teams
- Demonstrated experience required to financially manage complex research projects
- 1-year financial or administrative support experience in a research environment or other relevant experience
- Work effectively under stressful circumstances, such as tight deadlines
- Superior skills in Excel and other applications in Microsoft Office
- Superior written and verbal skills, with the ability to tailor communications to specific audiences
- Highly proficient with Microsoft Office suite and overall computer skills/technical aptitude
- Proficient skills in using software applications such as Microsoft Office Suite (Excel, Word, Outlook) and Adobe Acrobat
4
Experience For Clinical Research Administrator Resume
- Demonstrated experience with accurate accounts receivable and payable
- Experience with financial tracking/reporting, including processing financial transactions, labor scheduling and adjustments
- Substantial experience of providing administrative support to a small team, including organising and servicing meetings and event organisation
- Experience writing and submitting NIH T32 or equivalent institutional training grant applications
- A strong analytical thinker who is able to use sound accounting and financial management principles to solve accounting and reporting problems
- Demonstrated competence with UAccess systems, including creating and editing dashboard reports
5
Experience For Research Administrator Assistant Resume
- Demonstrated competency in verbal and written communication, time management, accounting or analytical procedures, problem-solving, and decision-making
- Proficiency at word processing, use of basic grammar and spelling is essential. Experience with Excel, PowerPoint, Word and accounting principles required
- Manages competing priorities while providing excellence in customer service to internal and external customers
- Experience in research administration (including Federal regulations and institutional policy), fund accounting, Banner, and/or Cognos
- Experience with proposal development, budgeting, research administration, and/or grant writing is helpful
- Experience in maintaining and producing web content, reports, and brochures
6
Experience For Finance & Research Administrator Resume
- Experience in not-for-profit accounting and grants management in an educational and research setting required
- Experience working successfully with PIs and their administrative staff
- Oriented toward consistently providing excellent customer service
- Experience preparing budgets and submissions for contract and grants
- Experience working in an academic research enterprise
- Experience with electronic filing systems and database programs
- Multi-project grant experience with a wide variety of funding sources
- Manage multiple priorities in a fast-paced, deadline-driven setting
- BA in Accounting, Finance, Public Administration, or related field or equivalent experience required
7
Experience For Research Administrator, Analyst Resume
- Advanced knowledge of effective grant funding processes, procedures and techniques
- Experience with MYUFL, Microsoft Office applications, fund accounting, and/or Human Resources
- Strong knowledge of MS Office, including Word, Excel, and Outlook; Salesforce database as well as an ability to learn database systems
- Experience with grant writing or other pre-award support activities
- A comprehensive knowledge of the grant proposal process and experience with using UFirst
- Three to five years of relevant experience in accounting or budget management on NIH or other federally-funded projects
- Have the ability to multi-task and prioritize
- Demonstrated ability to work independently to meet goals and objectives
8
Experience For Post Award Research Administrator Resume
- Proven attention to detail & organisational abilities
- Proven ability to create advanced Excel spreadsheets
- Experience with databases such as UAccess, Microsoft Access, etc
- Relevant experience
- Assisting PI’s/coordinators in preparing applications for funding and managing existing grants and contracts
9
Experience For Research Administrator Senior Resume
- Reviewing and facilitating award modifications including rebudgeting, pre-award costs, carryover of unobligated balances and no cost extensions
- Bring conflict of interest, export control and other special situations to senior management attention. Ensures proper spending of research funding
- Collaborating with Dornsife faculty and staff in submitting proposals for external research funding opportunities
- Working knowledge of Excel formulas and functions such as creating formulas
- Understanding of Stanford Medicine’s departments and programs desired
10
Experience For Senior Finance & Research Administrator Resume
- Working knowledge of research administration guidelines, regulations, and policies
- Accounting / Account Reconciliation – Understands and interprets financial statements and reports; reconciles financial records
- Funding Source Administration
- Assist with setting up study sites, monitoring trials and closing down study sites
- Serve as Purchasing Manager for the group, placing and approving orders for office and laboratory supplies and equipment
- Support PI in managing reporting due dates and preparation of NCEs, advance account requests and pre-award spending requests
- Participate in strategic planning activities such as setting goals and defining annual objectives
- Identify sources for additional funding, supplements, and anticipates all competing and non-competing reports
- Identify sources for additional funding, supplements, and plan for all competing and non-competing reports
List of Typical Skills For a Research Administrator Resume
1
Skills For Senior Research Administrator Resume
- Proven record of consistently and effectively taking initiative
- Excellent skills in project and program management, organization, attention to detail, and written and verbal communication
- Listening and political acumen skills
- Analytical and problem-solving skills, including researching and analyzing complex data to develop accurate reports
- Prior sponsored research experience within higher education with an in-depth understanding of federal, state, and private funding agencies
- Prior working experience in an administrative position
- Strong preference for experience working in higher education
- Formal training in presentation skills
2
Skills For Associate Research Administrator Resume
- Three to five years of experience in financial services, project management and/or equivalent experience/training
- Prior experience working with MyReports, PeopleSoft Journals, MyExpense, BearBuy and other UC software systems
- Prior experience in research administration or working in an academic environment
- Advanced financial reporting skills
- Demonstrated ability to work in a dynamic environment with changing demands in a manner that is effective and efficient
3
Skills For Assistant Research Administrator Resume
- Communicate effectively and diplomatically at all organizational levels, both verbally and in writing
- Experience developing, implementing, and monitoring financial reporting and internal control policies and procedures at the organizational level
- Experience in managing financial accounts and funds, including cost projections, budgeting, customized reporting, and financial analysis
- Experience developing training materials & presenting to large groups
- Experience with reading and interpreting funding guidelines
- Experience developing training/education programming for ICH, GCP, CFR, OHRP and institutional clinical research policies/procedures
4
Skills For Clinical Research Administrator Resume
- Previous working experience with proposal administration including proposal development, submission and post-award
- Experience of compiling lively and engaging newsletters
- Experience with budget preparation, and project planning and tracking
- Experience in cash handling, journal preparation, processing and justification
- At least three years of experience performing complex financial analysis and customized reporting
- Experience in participating in and executing strategic plans
- Experience using and obtaining relevant information from enterprise data systems, such as Banner
- Demonstrated proficiency in using Microsoft Word, Excel and Adobe software applications
- Good working knowledge of MS Word, Excel & PowerPoint
5
Skills For Research Administrator Assistant Resume
- Experience working in a complex research university
- Knowledge and experience with Stanford's accounting systems, policies, and procedures as well
- Experience with University of Colorado systems including PeopleSoft and Cognos reports
- Two-year’s experience working in financial environment
- Extensive knowledge and experience using Microsoft Office packages, especially Excel
- Basic knowledge or experience with the process of funding mechanisms, and related common acronyms
6
Skills For Finance & Research Administrator Resume
- Basic knowledge/experience with the funding mechanisms and related common acronyms
- International funding experiences
- International funding experience
- Experience working in university, academic medical center, or public health organization
- Demonstrated ability to analyze complex and non-routine issues requiring innovative solutions
- Experience successfully leading teams
- Operate and manage in a business environment, and make appropriate
- Monitoring employee effort and salary allocations and assisting with monthly effort reporting process
- Working knowledge and understanding of specific contracting assignments
7
Skills For Research Administrator, Analyst Resume
- Understanding of math and/or accounting
- Serving as back-up to Research Administrative Assistants and Manager of Research Administration during times of illness or vacation
- Attending various Core Team meetings and serving as notetaker
- Understanding of regulations that govern federal research funding and related areas of regulatory compliance
- Working knowledge of internal departmental / unit operating policies
- Working knowledge of industrial interaction and collaboration, specifically in higher education field
- Preparing adjustments and corrections to award budgets,
- Assisting the Manager of Research Administration with documentation and oversight of Research Administrative functions
8
Skills For Post Award Research Administrator Resume
- Preparing financial reports,
- Closing out the award
- Planning/organization of one’s own work
- Working knowledge of applicable state and federal regulations and general contract terms
- Understanding of University of Florida sponsored research process
- Working knowledge of UFIRST
9
Skills For Research Administrator Senior Resume
- Monitoring budget activity to ensure compliance with regulations and guidelines
- Preparing budget reports and projections for Principal Investigators (PIs) and the CRD
- Preparing administrative documents and ensuring regulatory compliance for research involving Human Subjects, Vertebrate Animals, and Hazardous Materials
- Assisting laboratory personnel with purchasing, shared resources access, and training requirements
- Assisting research faculty to identify sources of funding by maintaining knowledge of agency programs
- Serving as a liaison to administrative departments within Fred Hutch and at collaborating institutions
- Assisting with employee on-/off-boarding and annual merit and performance evaluation processes
10
Skills For Senior Finance & Research Administrator Resume
- Reviewing and searching on-line published resources on federal and foundation grant award and administration practices
- Coaching and training of others
- Assist with composing and formatting non-programmatic portions of training grant applications, including sections on ethics training and minority recruitment
- Participate and support strategic planning activities of the PI such as providing relevant fiscal information
- Knowledge of all current rules, regulations, policies and procedures relating to the funding sponsors, the state of Florida and the University of Florida
- Knowledge of the principles and practices of budgeting and administering federal and sub-federal projects
- Knowledge of Federal Cost Accounting Standards according to OMB 2 CFR 200 and University of Florida Disclosure Statement
- Substantial budgeting knowledge, including capability to communicate policies & clarify budget questions desired
- Coachability, receptive to feedback, willing to learn, embracing continuous improvement
List of Typical Responsibilities For a Research Administrator Resume
1
Responsibilities For Senior Research Administrator Resume
- Effective written and verbal communication skills, excellent interpersonal skills
- Excellent writing skills and outstanding verbal communication skills required to communicate complex regulations and procedures
- Good oral and written communication skills, financial and negotiating skills
- Strong demonstrated effective interpersonal skills to interact with diverse individuals and groups
- Excellent organisational and administrative skills, including the ability to work independently, flexibly and manage competing deadlines
- Excellent demonstrated experience in providing comprehensive financial management of extramural funds with multiple indexes, institutions, PI's, and sites
2
Responsibilities For Associate Research Administrator Resume
- Demonstrate commitment to regularly update and maintain technology skills
- Demonstrated organizational skills with detail orientation
- Strong interpersonal skills with ability to work in collegial, supportive manner with faculty and staff
- Internal drive to complete tasks, problem-solve and operate effectively and independently in a high traffic office
- Excellent phone, email and communication skills
- Evidence of ability to establish good working relationships with a wide range of internal and external colleagues
- Computer skills (e-mail, Windows 7, Access)
- High level of both verbal and written communication skills
- Experience, including supervisory and senior level work experience
3
Responsibilities For Assistant Research Administrator Resume
- Interact professionally and effectively with others
- Gather and analyze data accurately and effectively
- Well organized with an emphasis on time management skills and attention to detail to track projects
- Prior fellowship/academic program coordination experience
- Prior experience or exposure to grants management
- Demonstrates an ability to work with others remaining client focused at all times & establishes working relationships with all departments & external suppliers
- Experience working in an academic or healthcare setting desired
- Establish, build, and maintain effective working relationships with campus and funding agency representatives
- Demonstrated working knowledge of Editorial Manager in performing a wide array of Journal editorial functions
4
Responsibilities For Clinical Research Administrator Resume
- Experience with UW accounting policies and procedures, purchasing and travel
- Background in chemistry and biochemistry and/or biology including lab experience
- Film/video, digital file, lab or related experience required
- Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions and make recommendations
- Develops and maintains an effective organizational structure
- High level of organisation with a demonstrated ability to manage documentation
- Some experience with grant proposal preparation and submission to various governmental agencies such as NSF, DOD, DOE, DARP, NIH, etc
- Two years professional experience in research administration (pre or post award management)
- Demonstrated expertise in Excel and web-based tools
5
Responsibilities For Research Administrator Assistant Resume
- Experience with developing outreach products and designing and maintaining tailored
- Experience with grant and contract administration and the financial aspects of sponsored projects
- Experience with pre- and post-award administration of sponsored projects
- Research administration experience
- Experience with Kuali Coeus
6
Responsibilities For Finance & Research Administrator Resume
- Demonstrated ability to handle multiple assignments with concurrent deadlines and frequent interruptions
- 3 – 5 years of research administration experience
- Knowledge and experience with Stanford's accounting and financial systems, policies, and procedures desirable
- Three to five years of relevant experience in accounting or budget management
- Experience in research administration
- Experience with UA systems, such as UAccess Research and Analytics
- Experience with GFS and workflow
7
Responsibilities For Research Administrator, Analyst Resume
- Knowledge of SFRC fiscal office procedures and practices, principles and techniques of effective verbal and written communications, and basic arithmetic
- Past experience as a study coordinator and/or research program manager
- Experience with proposal review and electronic proposal submissions
- Experience working as part of a cohesive team environment and develops alternative strategies for compliant achievement of desired outcomes
- Effective time management, ability to meet deadlines
- Experience reviewing sponsored research agreements, including MTAs and NDAs
8
Responsibilities For Post Award Research Administrator Resume
- Experience with PeopleSoft Grants
- Pre and Post Award experience
- Experience with PeopleSoft fiscal and grant modules
- Work within strict deadlines, under pressure and prioritize
- Remain effective under deadlines and complex projects
- At least one year of experience in sponsored program administration
- Extensive knowledge of and experience with UF contract and grant administration (specifically, proposal preparation)
9
Responsibilities For Research Administrator Senior Resume
- Demonstrated proficiency in document construction and management (Word and PowerPoint) and financial spreadsheets (Excel)
- Experience working with NIH, DoD, other non-profit sponsors, for-profit sponsors in research administration
- Experience with pre- and post- award in university-based setting
- Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports
- Strong ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions, and make recommendations
- Understanding of deadline significance and ability to meet deadlines
- Supports the collaboration with Sponsored Project Accounting to ensure awards are set up properly, including cost-sharing accounts and advance funding requests
- Assist in preparing a variety of budgets regarding pre-award requirements, considering optimal post-award implementation
10
Responsibilities For Senior Finance & Research Administrator Resume
- Supervises research personnel, ensuring orientation and training, performance management, and career development
- Participates in efforts to improve research administration including serving on university committees related to research administration
- Knowledge of accounting practices, procedures, and reporting
- Develops an understanding of questionnaire structure, flow & wording
- Serve as an accounting and financial analysis resource to other members of the Accounting and Financial Compliance Group, GCAs, BSCs and PIs
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