Program Administrative Assistant Resume Sample
Torey Botsford
928 O'Kon Ramp,
Los Angeles,
CA
+1 (555) 461 1301
Work Experience
Administrative Program Assistant
11/2016
-
PRESENT
Philadelphia, PA
- Student Work Coordination
- Collect new candidates’ paperwork and create files
- Assisting with logistics for the recruitment and selection of the Scholarship Program’s grantees, including coordinating online application process, answering general program inquiries, processing applications for review, and tracking associated results
- Updating program guidelines and policies, processing grant agreements and grant payments, arranging grantee travel
- Handling logistics for regional conferences and staff meetings, liaising with vendors and consultants and assisting with compliance and procurement processes
- Providing administrative support for financial activities, drafting contracts, processing invoices and payments to vendors and consultants
- Coordinating departmental calendar and meetings, arranging staff travel, and submitting travel authorizations, administering/processing expense reports and invoices, handling intake and appropriate routing of calls/emails, and dealing with public inquiries
- Update staffing status report for each location daily per changes provided from the field, subcontractor companies, from DS security or CGI program managers
- Maintain and evaluate various Excel reports for staffing status and evaluation of hours
Administrative Assistant, Oceans, Program
07/2011
-
08/2016
Detroit, MI
- Process and track credit/education/background checks on all prospective employees assigned to the contract
- Answer employee basic questions and troubleshoot issues regarding timekeeping
- Assist in the development and production of training materials
- Provide support by typing/creating memorandums, reports, charts and correspondence as requested by DOS customer or corporate management staff
- Support other administrative tasks and projects as required
- One year of experience in an office environment
- Intermediate to advanced knowledge and use of MS Office (Word, Excel, PowerPoint, and Outlook)
- Analyze facts, evaluate information and draw sound conclusions and is a self-starter
Program Administrative Assistant
08/2008
-
05/2011
Los Angeles, CA
- HR FUNCTIONS
- BULK MAIL PROCESSING
- Provides administrative support to the Director, assisting with correspondence and communication as it relates to collections, exhibitions, programs, and related services. Assists the Director in donor relations and stewardship, including maintenance of confidential donor files. Provides clerical support for other Hallie Ford Museum of Art staff as needed
- Assists with eight to nine Hallie Ford Museum of Art receptions and sit-down dinners per year. Arranges for catering, security, decorations, and custodial. In addition, coordinates the logistics for HFMA-sponsored lectures, films, panel discussions, concerts, and related education programs. Reserves space on campus, books audio visual equipment, and arranges for technical support
- Prepare students for a 21st-century workforce, creating exceptional academic and professional development opportunities abroad
- Connect faculty to cross-cultural perspectives that enhance their teaching and research; and
- Provide institutional partners with a personalized, progressive approach to international programming and collaboration
- Managing campus systems on behalf of ENVD including Parkmobile, CU’s guest parking system and Auto Attendant
- Social Media: Manages social media presence for unit. Provides web site administration, social media/blog updates, and email communications to the OSU community
Education
Oklahoma State University - Tulsa
2004 - 2008
Bachelor's Degree in Management
Professional Skills
- Experience working with the public and proven customer service skills
- Strong conceptualization and writing skills with acute attention to details
- 1) Describe experience that demonstrates your ability to prioritize assignments and meet deadlines in a work environment with frequent interruptions
- Ability and willingness to learn new skills including, but not limited to, new software applications
- Two (2) years responsible administrative experience or an equivalent combination of education, training, and experience
- Hiring Range: $23,632-$74,204 (based on experience)
- Multitasking and able to prioritize tasks and lead the required actions in a dynamic and changeable environment
How to write Program Administrative Assistant Resume
Program Administrative Assistant role is responsible for software, database, technology, research, word, excel, payroll, procurement, telecommunications, security.
To write great resume for program administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Program Administrative Assistant Resume
The section contact information is important in your program administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Program Administrative Assistant Resume
The section work experience is an essential part of your program administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous program administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular program administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Program Administrative Assistant resume experience can include:
- Excellent organization, time management and follow-though skills
- Good judgment and discretion, including experience handling and maintaining the confidentiality of personal information
- Three years of office experience which included two years at full performance level and experience generating documents
- Demonstrated experience with office equipment (fax, printers, copy machine) and multi-line phones
- Proven track record of excellent customer service/relations, philosophy and practice
- Demonstrably advanced organizational and interpersonal skills
Education on a Program Administrative Assistant Resume
Make sure to make education a priority on your program administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your program administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Program Administrative Assistant Resume
When listing skills on your program administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical program administrative assistant skills:
- Effectively prioritize workload, possess excellent attention to detail and organizational skills
- Describe experience that demonstrates your organizational skills and attention to detail
- Strong technology skills (Word, Excel, PowerPoint, Outlook)
- Excellent computers skills in MS suite
- Very strong communication skills in English
- Strong web-based and library research skills, with the ability to find and synthesize complex information into well-organized reports
List of Typical Experience For a Program Administrative Assistant Resume
1
Experience For Administrative Program Assistant Resume
- Exceptional MS Office 2010 skills – Outlook, Word, Excel and PowerPoint
- Experience administering travel and expenses, maintaining calendars, record keeping, budgeting management, and finance administration
- Experience planning/coordinating events
- Experience working in culturally diverse environments with a commitment to exploring issues of equity and inclusion
- Web content publishing experience and familiarity with social media uses for marketing
- Experience in an office setting that works with policies, procedures, and regulations
- Experience in a digital print production environment
- Experience in lead work and coordination of projects or initiatives
2
Experience For Comprehensive Stroke Program Administrative Assistant Resume
- Experience of work in international organizations
- Maintains both hard copy and electronic files of all Behavioral Treatment Plans and cooperates with Human Rights Committee (HRC)
- Proven ability to build and maintain relationships with a wide range of people from diverse backgrounds
- Building Manager. Lead point of contact for building maintenance, upgrades, repairs and routine inspections
- Understanding of feminist theory
- Manipulate saved job tickets by renaming, deleting and retrieving them
- Capacity for multi-tasking and working independently on complex administrative tasks
- 8-5 M-F/Flex; Occasional weekend, early morning & late evening work required based on program needs
- Select job requirements such as paper size, reduction or enlargement, number of sides to be imaged, cropping, masking, etc
3
Experience For Student Success Program Assistant Administrative Suppor Resume
- Knowledge of event planning and student programing
- Assists with scheduling weekly PRC meetings for team who support numerous members. Sends out all schedules, prints and assembles all plans for review
- Assists in managing executive officers’ calendars for events outside Naval Science
- Coordinates travel arrangements for visiting speakers/distinguished contributors
- Collects and verifies data, summarizes and reconciles information or financial data, records management, review and processing, research and inventory
- Helps Manager and Coordinators with project close-out process (i.e., packing up documents and binders in preparation for storage, etc)
4
Experience For Program Review Committee Administrative Assistant Resume
- Coordinates complex itineraries involving domestic and/or international travel, etc
- Prepares annual event, conference and/or meeting budget
- Updates the Seed Laboratory’s website using Drupal
- Assist with maintaining paper inventory and associated Avanti entry and maintenance
- Coordinates administration of the Naval Science minor, under the Professor of Naval Science. Facilitates annual reporting and accreditation with OSU
- Administers student schedule overrides, grade verification, and scheduling for Naval Science classes
5
Experience For Administrative Assistant, Oceans, Program Resume
- Assists in facilitating new student outreach efforts through Naval ROTC participation in OSU events and programs such as college visitation days
- Annual Event Planning and Coordination
- Merge variable data files with finished printing files
- Work under pressure in a fast-paced, multi-tasking environment
- Work with a diverse workforce and student population in a multi-cultural setting
6
Experience For Administrative & Program Assistant Resume
- Willingness and ability to work flexible hours including evenings and weekends
- Class Scheduling
- Maintain confidentiality when handling sensitive materials
- Take initiative and to work on different projects simultaneously while maintaining high levels of energy and responsiveness
- Credit, social security number and education verification check
- Department of State background check: SF-85P
- Vacation/Day Offs/Absence requests coordination
7
Experience For Administrative Assistant, Danvers CSS Program Resume
- Highly adaptable attitude with the ability to change direction quickly
- Tracks the member’s plan through the entire PRC cycle
- Attends all face-to-face meetings, possibly takes notes for the disposition of each member’s behavior plan
- Coordinates or creates for signature official OSU correspondence from the Department of Naval Science. Includes calendar and written invitations, letters of appreciation, event programs, etc
- Manage DSRIP Program administrative operations, balancing competing priorities and demands
- Gather knowledge of organizational and departmental policies and procedures in order to communicate information involving programs, functions, and services
- Assist the Finance Manager and other project staff with day-to-day administration, logistics and procurement tasks
8
Experience For Administrative Assistant, F Program Resume
- Preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying
- Tracks down information and signatures for service agreements
- Manages supervisor's and/or department’s calendar
- Collects agenda items and background materials
- Assists with meeting management including obtaining participant availability, room reservation, meeting reminders, agenda prep and distribution, taking, editing and distributing minutes, and managing catering needs
- Provides basic interpretation of policies and procedures
- Researches information to resolve problems or issues
- Focus and exceptional attention to detail
9
Experience For Program Administrative Assistant, Program Resume
- UNIVERSITY SERVICE, PROFESSIONAL DEVELOPMENT
- Utilize extended storage module to store jobs on the system for later use
- Place service calls by telephone or web
- Keep machine supply inventory and order as needed
- Keep paper supply in work area full
- – Program Support and Administration
- Health Insurance Portability and Accountability Act (HIPAA) rules and regulations
- Time management principles and techniques
- Management meetings organization
10
Experience For Administrative Assistant, Apps Program Resume
- Russian language is an asset
- Create, maintain, and manage calendars for the Vice President and PMO
- Manage a joint email account that serves the entire contract
- Generate various daily, weekly, and monthly reports
- Works well in a team-based environment
- Conduct research on business intelligence related to the international group’s work
List of Typical Skills For a Program Administrative Assistant Resume
1
Skills For Administrative Program Assistant Resume
- Experience preparing reports, collecting and organizing data
- Seasoned judgement and discretion, including experience handling and maintaining the confidentiality of personal information
- Oral and written communication, including being effective with both internal and external customers
- University experience interpreting and enforcing policy, rules, and regulations
- Experience processing payroll, accounts payable, travel, and moving activities
- Experience preparing documents to support budget and property tracking
- Experience entering data into spreadsheets and databases such as Excel and Access, and retrieving information for reports and inquiries
- Experience applying accounting principles through use of financial/budget software
- Chronological resume including work experience, education, and applicable certifications
2
Skills For Comprehensive Stroke Program Administrative Assistant Resume
- Experience working with Banner Information System
- Experience with web-site authoring and maintenance software
- Proven track record of successfully monitoring programs and/or projects
- Experience maintaining confidentiality
- Bilingual/Multilingual Skill Requirement/Preference: No
- A resume of your educational and professional work experience
- A current resume that clearly highlights experience that meets the required qualifications
- Experience working in/managing Tutoring and Testing centers and ability maintain confidentiality is essential
- Experience in an administrative role in a pharmaceutical setting
3
Skills For Student Success Program Assistant Administrative Suppor Resume
- Excellent written and oral communications which meet current business and educational standards
- Experience in program assessment and data analysis
- Experience with office procurement card; Qualtrics; Nolij
- Demonstrated ability to learn and work independently and as part of a team
- Demonstrated ability to explain and/or interpret rules, regulations, and policies
- BS/BA in public health or related field and 1-3 years relevant work experience with international development programs
4
Skills For Program Review Committee Administrative Assistant Resume
- Experience in office or program administrative procedures
- At least two years of professional administrative experience in a higher education environment
- Providing support such as managing overhead budgets, doing basic financial analyses, report preparation, scheduling and interacting with clients
- Reviewing correspondence prepared for the staff. Checking for spelling, typographical errors, conformance to formats and procedural requirements
- Hiring pipeline tracking and regular reporting
- Preparing documents to support budget and property tracking
5
Skills For Administrative Assistant, Oceans, Program Resume
- Entering data into spreadsheets and databases such as Excel and Access. Retrieving information for reports and inquiries
- Applying accounting principles through use of financial/ budget software
- Assisting with Budget reporting
- Working knowledge of desktop software including Microsoft Office Suite
- Reporting activities and assisting program manager and program team members in preparation of status reports
- Coordinating proposal and project work to include ensuring document completion and adherence to deadlines
- Using computer applications (e.g., full Microsoft Office, Adobe Acrobat, etc.)
- Hiring Range: $22,652 - $29,000
6
Skills For Administrative & Program Assistant Resume
- Solving ad-hoc administrative tasks
- Willing to learn and use Program-specific tools, software, and databases
- Note taking and composing meeting minutes
- Knowledge of correspondence, document processing, records, files, and reports including those regulated by the FOIA and Privacy Act
- Knowledge of human resource management procedures, requirements, and systems including time and attendance reporting
7
Skills For Administrative Assistant, Danvers CSS Program Resume
- Assist in preparing background materials (calendars, outlines, templates, checklists) for planning meetings
- Support research activities such as literature reviews, generating list of references, and formatting tables and figures
- Position has strict deadlines and heavy workload, particularly at the beginning of a new budget year and year-end closeout
- Travel for training, emergency response details, to the State Department of Agriculture and/or the VS Regional Office is required
- Provides support to office-wide projects and initiatives including committee or work group memberships and participates in campus outreach as needed
- Job Posting Number: 1030562
- Job Posting Number: 1030466
8
Skills For Administrative Assistant, F Program Resume
- Cover letter summarizing your qualifications and interest in the position
- Proper English usage, spelling and vocabulary, and telephone etiquette
- Principles and techniques of administrative support functions, such as scheduling routine email, letter, and memo composition, etc
- Work well with others including faculty and staff at the University
- Responses to the following supplemental questions
- Knowledge of animal import & export requirements including knowledge of required permit & certificate processes & documentation
- Animal disease eradication, health monitoring, and animal identification program support knowledge
9
Skills For Program Administrative Assistant, Program Resume
- Support international student-facing operations
- Assistance in interviews scheduling
- Business Travel organization, and filing expenses reports
- Familiarity with basic office business software, including Microsoft Word, Excel, and PowerPoint
- Attends, pursues, and participates in Student Affairs and CDC meetings,
10
Skills For Administrative Assistant, Apps Program Resume
- SCHEDULE PLANNING AND OVERSIGHT
- 30%- Evaluation of Applications
- – Articulation Maintenance
- Describe experience that demonstrates your ability to work independently with minimal direction to complete administrative projects, including researching and interpreting policies and procedures, and applying these to specific non-routine situations in a higher education setting
- LARGE FORMAT PRINT PRODUCTION
List of Typical Responsibilities For a Program Administrative Assistant Resume
1
Responsibilities For Administrative Program Assistant Resume
- One to three years of related experience with demonstrated growth in responsibilities
- Experience assisting with budget reporting
- 5 years job-related experience
- A demonstrated record of collegiality
- Experience with complex administrative policies, rules and procedures
- A valid Arizona driver’s license
- Serve as backup to existing staff and participate in special projects as needed
- Interact with building management and other tenants to address HVAC, security, and other issues
- Be a self-starter and to complete tasks with reasonable direction
2
Responsibilities For Comprehensive Stroke Program Administrative Assistant Resume
- Work well with a team of senior professionals and peers
- Communicates with multiple provider agencies statewide which serve our members who have intellectual and/or developmental disabilities and are on Behavioral Treatment Plans
- Under PRC Chair direction, sends dispositions via email, fax or United State Postal Service (USPS)
- NROTC Program Support
- Maintains current student, prospective student and alumni records for communications purposes and OSU record retention, as required
- Interprets and explains applicable laws, rules, regulations, policies, and procedures to department staff and program participants
- Coordinates department emblematic or commemorative purchases, and printing and support publication production in coordination with department staff, without regard to funding source of final execution
- Co-advisor to all student clubs and financial accounts; provides advice to students in student battalion leadership positions
- Courtesy faculty onboarding. Prepares and submits requests for courtesy faculty appointment, OSU ID, FERPA certification, Banner access (as needed), Web for Advisors, and telecommunications and computer network setup
3
Responsibilities For Student Success Program Assistant Administrative Suppor Resume
- OSU Budget and Non-Federal Fund Management
- Manages routine budgetary expenditures as well as expenditures for special projects and events. Oversees billing charges and contracts for telecommunications, copier and computing services, building maintenance and improvements, and NROTC program operations expenses
- Responds to University Administrative Business Center with quarterly OSU budget projections
- Works with OSU Foundation, NROTC alumni, and community supporters to administer scholarship funds and Alumni Taffrail Fund. Utilizes multiple web-based applications to manage OSU Foundation funds and reports
- HEALTH INSURANCE ELIGIBILITY, COMPLIANCE AND WAIVER DETERMINATION
- Correct or enhance text and graphics by computer hand tools
4
Responsibilities For Program Review Committee Administrative Assistant Resume
- Manipulate/enhance color balance for premium output
- Set job requirements for standard and signature requests and enter information into system
- Enter instructions for standard and signature jobs such as job ID and destination, number of prints, number of tab dividers, if any, and pages to be scanned
- Program standard and signature job covers in various combinations
- Use cut and paste features to merge documents and pages
- Knowledge of budget, fiscal, procurement, vehicle, and travel procedures and systems
- Evaluate and improve clerical and office administration policies, procedures, and practices
- Administrative Support Assistant Questions for F&V
5
Responsibilities For Administrative Assistant, Oceans, Program Resume
- Familiarity with the field of international education
- Using word processing software to produce a variety of documents. For example: database or spreadsheet software to enter, revise, sort of calculate, and retrieve data for standard reports; and uses graphics software to provide graphic symbols, charts, and graphs
- Experience with automated accounting systems and a variety of software packages such as Microsoft Word, Excel, Access, and budget planning/tracking software (ex. ACMS, and FMMI )
- Researching various sources of information such as the Budget and Accounting Manual, Agreements Manuals and related regulations
- Assisting with budget reporting such as Employee Salary Projections, Commitment, Planned, and Adjusting ledger records; reconciles payroll and non-payroll related transactions; and Status of Funds review and analysis. Making recommendations to correct irregularities as identified
- Experience reviewing correspondence prepared for the staff, including checking for spelling, typographical errors, conformance to formats, and procedural requirements
- Experience applying accounting principles through use of financial/ budget software
6
Responsibilities For Administrative & Program Assistant Resume
- Experience using word processing software to produce a variety of documents, including database or spreadsheet software to enter, revise, sort, calculate, and retrieve data for standard reports; and experience using graphics software to provide graphic symbols, charts, and graphs
- Updates CCR knowledge management documents to ensure information is current
- Manages internal and external communication pieces with the team members and external users
- Work Coordination/Program Management /Customer Service
- Evaluate international credentials
- Inform applicants, students and faculty of OSU International Admissions policies
- Provide direct administrative support for Center programs including technology, business, and workforce development initiatives. Conduct internet searches, compile summary reports, conduct basic analysis. Coordinate, execute, and follow-up on basic event logistics and tasks
- Assist in the collection and assembly of data in support of grants management function. Interact with all sponsors and university departmental personnel as needed. Follow up on outstanding issues. Support new grant submissions
- Leadership, supervisory, project planning, and facility management (to include facility scheduling, development of employee schedules, equipment maintenance, and proctoring)
7
Responsibilities For Administrative Assistant, Danvers CSS Program Resume
- Lead and supervise employees, analyze situations and solve problems independently
- Knowledge of design and maintenance of websites
- Assist faculty in technical issues, both hardware, and software in nature
- Sufficient dexterity to connect electrical equipment underneath workstations
- Reconciles department P-card
- – Interface with OSU IT
- Select and use print options
8
Responsibilities For Administrative Assistant, F Program Resume
- Proficient on both Mac and PC
- Proficiency with Microsoft Office suite (Word, Outlook, Excel, PowerPoint)
- Research and use available resources to solve routine and non-routine problems on a regular basis
- Innovative, creative problem-solver able to manage multiple time-sensitive projects at once, with a high level of energy and responsiveness
- Experience working in a culturally diverse environment, with a commitment to equity and inclusion, with people representing diverse social identities and political perspectives
9
Responsibilities For Program Administrative Assistant, Program Resume
- Experience mentoring and supervising student employees
- Strong interest in pathways to civic and political engagement for young people
- Use office equipment, computer technology, and automated business systems
- Provide executive assistance and representation
- DIGITAL PRINT PRODUCTION
- ALTERNATIVE TESTING PROGRAM COORDINATION
- ANALYTICS & REPORTS MANAGEMENT
10
Responsibilities For Administrative Assistant, Apps Program Resume
- MARKETING / COMMUNICATIONS SUPPORT
- Web Administration
- Executive Support
- DEPARTMENT SUPPORT
- – Data Integrity
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