Office Services Assistant Resume Sample
Linnea Grant
2985 Berniece Circle,
Boston,
MA
+1 (555) 902 9979
Work Experience
Senior Office Services Assistant
03/2016
-
PRESENT
New York, NY
- Knowledge of official orders preparation regulations procedures
- Supports designated customer service functions of the regional campus under the direction of regional campus leadership
- Receives and consults with students and refers individual situations to regional campus program representative(s) or appropriate staff member for further follow-up
- Proctoring of student examinations that are taken at the regional campus
- Knowledge (thorough) of official orders preparation regulations procedures
- Coordinates facility security support and services with other internal and external entities
- Assist in development and implementation facility security post orders, procedures and protocols
- Incident notification to management and/or workforce
Senior Office Services Assistant / Ambassador
01/2012
-
12/2015
New York, NY
- Maintain general cleanliness of office space (including conference rooms and common areas) on a daily basis
- Organize and maintain all public storage areas
- Assist with coordination, set up, and clean up of all office events
- Prepare offices for occupancy
- Assist staff on use of office equipment
- Coordinate with building management on housekeeping/maintenance requests, visitor access, after-hours requests for extended HVAC, etc
- Monitor working order of office equipment and work with IT to place service calls when necessary
- Stock paper daily on all printers and faxes
Office Services Assistant
10/2007
-
08/2011
Boston, MA
- Prepares, proofreads, reproduces, and distributes various routine reports, and forms using intermediate features of Bechtel standard word processing systems or other software applications
- Proficient computer skills in MS Office Suite (Windows, Word, Excel, Powerpoint)
- Receives inventory, stocks and maintains office, shipping and copier supplies in workrooms to
- Maintains and inventories kitchen/pantry areas to include replenishing carbon dioxide fountain drink
- Prepares meeting spaces by configuring room according to customer’s request; providing meeting support supplies; assisting with audio-visual equipment set-up; accepting catering deliveries, etc
- Maintain kitchen, workspace and common areas; assist with meeting services including catering setup/teardown, room configuration and AV; stock suppes
- Valid Driver’s License with a clean driving record
- Adhere to the Firm’s policies and procedures, ACTION philosophy, demonstrate their importance to others, and provide input to management on suggested modifications to Firm policies and procedures as necessary
Education
University of Phoenix - St. Louis Campus
2001 - 2006
School's Degree in Management
Professional Skills
- Strong problem solving and reasoning skills to solve administrative issues
- Excellent written and verbal communication skills, including spelling, grammar, punctuation and proper use of syntax
- Strong multi-tasking, organizational, project management, and problem-solving skills
- Build strong internal and external relationships using effective verbal and written communication skills
- Excellent technical skills - MS Word, Excel, PowerPoint, Outlook, Proofreading, and Internet
- Responsiveness to multiple (often ad hoc) requests and strong sense of urgency with outstanding customer service skills
- Excellent time management skills including the ability to work independently with limited daily supervision
How to write Office Services Assistant Resume
Office Services Assistant role is responsible for computer, basic, organizational, excel, interpersonal, outlook, microsoft, english, mac, customer.
To write great resume for office services assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Office Services Assistant Resume
The section contact information is important in your office services assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Office Services Assistant Resume
The section work experience is an essential part of your office services assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office services assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office services assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Office Services Assistant resume experience can include:
- Organizational skills and being detail-oriented is necessary
- Basic to intermediate skills using Microsoft Access 2010 or later
- Proficient PC skills, preferably MS Office Excel, Word, PowerPoint, and Outlook specifically versed in excel and analyzing data
- Communicate effectively and professionally via telephone, fax, e-mail, and in person, with all levels of BCG staff, clients, and guests
- Daily maintenance of copiers and printers ensuring that they are properly stocked with paper and toner and in good working order
- Experience with event planning support such as preparing registration materials and event set-up
Education on an Office Services Assistant Resume
Make sure to make education a priority on your office services assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office services assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Office Services Assistant Resume
When listing skills on your office services assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical office services assistant skills:
- Valid driver’s license and good driving record. Strong familiarity with the greater Washington, DC geographical area required
- Strong oral and written communications skills along with being articulate, courteous, and friendly
- Stay cool under pressure and be able to effectively prioritize tasks
- Good oral and written communication skills in Arabic and English
- Dependable, reliable, detail oriented with good organizational skills
- Excellent organizational skills with the ability to handle multiple tasks/projects concurrently
List of Typical Experience For an Office Services Assistant Resume
1
Experience For Senior Office Services Assistant Resume
- Strong organizational skills, and ability to work independently with careful attention to detail
- Strong interpersonal and communication skills and ability to work cooperatively in a team environment
- Experience operating fax and copy machines
- Develop and maintain good relationships with service vendors
- Validation of data entry and scanned confidential documents previously uploaded into our client database
- Operate the Postage, UPS, and Federal Express equipment. Perform routine equipment maintenance and coordinate with appropriate vendor for service
- Cross-trains in other office experience functions and provides back-up support to other positions as needed
- Administrative support experience in a corporate environment
- Experience with CAD desirable
2
Experience For Receptionist & Office Services Assistant Resume
- Meet with manager to and prioritize the day’s responsibilities
- Proficiency with document reproduction machines. Experience with Ricoh, Canon or other multifunctional devices required
- Flag office needs (e.g. light outages, paper goods needs, etc.) and proactively provide solutions
- Able to demonstrate tact and grace under pressure
- Providing copy, mail, delivery and fax services
- Responsible for the incoming distribution and outgoing processing US mail
3
Experience For Office Services Assistant / Receptionist Resume
- Executes set up of hot meals, bussing and clean-up, including dish washing
- Manage relationships with building management teams (housekeeping/engineering ), ensure all inquiries are responded to and resolved in a timely manner
- Assist users in tracking missing or lost packages
- Coordinates and assists with catering deliveries, set-up and tear-down in partnership with Catering Coordinator
- Direct them to available open seating/ space, making sure its adequate and immaculate
- Be a key resource for our staff & guests including providing guidance on available space and directions & tips for in/around office, etc
- Coordinate all catering orders and deliveries and schedule food set-up and breakdown. Proactively work with client to coordinate all meeting details
- Provides shipping and receiving assistance with delivery to departments, labs and employees
4
Experience For Senior Office Services Assistant / Ambassador Resume
- Maintain corporate office premises by identifying areas that need to be cleaned or repaired throughout the building and conference rooms
- Oversees proper food handling, serving and sanitation protocols
- Places catering orders for the following business day
- Monitors the catering calendar to confirm all catering requests have been received
- Scans and maintains statements, miscellaneous client forms, documents, and history into correct client folders using predetermined naming conventions
- Sort and scan incoming mail. Process and mail-out agency letters Package and ship using Fed-Ex
- Scans miscellaneous client forms, documents, and history into correct client folders using predetermined naming conventions
5
Experience For Office Services Assistant Oa Resume
- Receive incoming packages, mail and deliveries from a variety of couriers and manage outgoing packages
- Assist Office Services by checking in and confirming all ordered product has been received from accordingly from vendors
- Maintain conference room and office space scheduling information using various tools (e.g., Outlook; Team Canada Calendar)
- Receive, open, inspect, and sort all incoming mail to various LMI departments and employees on a daily basis
- Scans individual and business return work papers and supporting documentation. Saves all documentation to Filesite. Blue Scans/Red Scans
- Handles outgoing mail processes
- Ability and flexibility to work overtime as needed including several weekend days
- Assist employees with any and all shipping requirements
6
Experience For Mobile Office Services Assistant Resume
- Collation, inputting and despatch of management information statistics via the appropriate Cofely systems
- Interact with all levels of professionals including clients
- Vendor management and invoice processing
- Coordinate repairs and maintenance issues with the building staff or designated vendors
- Schedule off hours air conditioning requests
- Greet guests, making them feel comfortable and gets them settled into the space as appropriate
- Primary relief for front desk coverage while team members are on vacation or using PTO
7
Experience For Office Services Assistant Scanner Seasonal Resume
- Train employees on the Fed Ex shipping system
- Oversees daily internal operations of food and catering needs for corporate environment
- Involved in the ordering, preparation and assemblage of onsite meals
- Processes and keeps record of all invoices via Excel, forward to accounting daily
- Interacts with a multitude of vendors in ordering various food and non-food supplies
- Assists with company mailing projects and various projects and tasks
- Process all mail and determine the appropriate shipping method
8
Experience For AV & Office Services Assistant Resume
- Covers receptionist breaks and saves faxes and census received during this time
- Assist with Breakroom stocking and clean up
- Participate in group or individual discussions regarding department process or policy improvements
- Meet deadlines while maintaining a high level of accuracy
- Respond to email requests directed to the OS team in a timely and professional manner (using Microsoft Outlook)
- Order and maintain inventory of office/kitchen supplies; manage invoicing process and vendor relationship
- Lead and coordinate all office moves with staff and support functions (e.g., IT), communicate seating changes to staff, update office signage and floor
- Process necessary financial documents, including but not limited to disbursement vouchers, accounts receivables
- Assist in hiring process for hourly students
9
Experience For Office Services Assistant, Mid Resume
- Knowledge of MS Office products, including, but not limited to MS Word and Excel
- Performs conference room set up and preparation, turn-over and take-down according to scheduled
- Assists with Department mailing projects, various seasonal projects and tasks
- Process all incoming mail
- Collation, inputting and despatch of management information statistics via the appropriate systems
- Ensure receipt, prompt notification and distribution of all incoming faxes
- Full responsibility in maintaining office space
- Maintains inventory for facility supplies and works with vendors and/or building to resolve invoices or charges
- Assists with all consultant office assignments, including moves and changes
10
Experience For Office Services Assistant Temporary Resume
- Perform and manage projects using independent judgement and personal initiative
- Assist the Recruiting department as liaison for new recruits as needed
- Proficient in Windows 7 and Microsoft Office 2007
- Use LMI vehicles to pick-up and deliver mail between LMI and the Post Office
- Plan and organize work to meet established Office Services schedules. Route, pick-up, and distribute incoming/outgoing and interoffice mail, faxes, UPS packages, and Federal Express packages to designated locations and to appropriate employees
- Receive, weigh, verify, and determine appropriate cost for processing domestic mail for shipment
- Pack, wrap, weigh, and prepare documents and material for UPS and Federal Express shipment
List of Typical Skills For an Office Services Assistant Resume
1
Skills For Senior Office Services Assistant Resume
- Strong organization skills and proactive problem solver
- Proficient basic computer skills: Windows, Word, Excel, PowerPoint, Outlook
- Prior facilities, mail, events or copy/production experience
- Show strong proficiency in and the ability to operate a desk top computer or tablet computer and job
- Effectively communicate with the team at large and teams across office locations
- Great English communication skills (B2 level)
- Budget and schedule effectively
- Work effectively on a team and as an individual contributor
2
Skills For Receptionist & Office Services Assistant Resume
- Process all incoming and outgoing US Mail, FedEX, UPS, and internal mail. Operate automated mailing and shipping equipment
- Previous experience in the proper design and utilization of existing building floor space
- Facilities, hoteling, office services or related experience
- Administrative experience supporting senior executives
- Skill in data entry, keyboarding, and use of MS Office Suite (Word, Excel, PowerPoint) or equivalent
- Skill in data entry, keyboarding, and use of MS Office Suite (Word, Excel, PowerPoint)
- Previous experience with design & implementation of the relocation of heavy office equipment, and capability of navigating up and down flights of stairs
- Collaborates virtually with the One Team Experience Coordinator on event logistics and details such as catering, set-up needs, and audio-visual requirements
- Ship goods for employees and guests as needed using a variety of different vendors
3
Skills For Office Services Assistant / Receptionist Resume
- Previous work experience
- Relevant work experience in a similar role, ideally gained in a professional services environment
- Demonstrates knowledge of the firm’s culture, practices, business, and structure
- Demonstrates knowledge of the firm's culture, practices, business and structure
- Previous office experience, either secretarial, clerical or reception
- Willingness to gain experience in working in an international team
- Experience working in a mail room and copy center
4
Skills For Senior Office Services Assistant / Ambassador Resume
- Previous experience with office cubical design and installation, including electrical/data setup
- Valid CA Driver's license, proof of insurance and reliable vehicle
- Progressively responsible general clerical experience
- Skill in operating computers with proficiency in using Microsoft Office applications
- Skill in operating desktop computers and using Microsoft Office applications
- Fice experience or equivalent
5
Skills For Office Services Assistant Oa Resume
- Ideally experienced in Office Service/Facility management environment
- Safely handle and operate all various small tools (hammer, level, electric drill, etc.)
- Operate company vehicles as necessary
- Previous experience with heavy equipment (e.g., scissor lift, delivery vans/trucks)
- Proven capability to multitask while maintain attention to detail and accuracy
- Working knowledge of general office and procedures; and of grammar, punctuation, and spelling
6
Skills For Mobile Office Services Assistant Resume
- Working knowledge of Visio and/or workspace planning software
- Printing and binding large volume of client and internal materials with attention to quality, accuracy, and timeliness
- Lifting required of incoming boxes
- Answering the corporate phone line and screening calls as needed
- Working knowledge of grammar, punctuation and usage
- Ordering office and kitchen supplies to maintain a lean inventory
7
Skills For Office Services Assistant Scanner Seasonal Resume
- Maintaining the general operability and appearance of our office space, as well as the safety and comfort of our employees
- Providing general support services for the Office Services Team as needed
- Working knowledge of the Bechtel Procurement System (BPS) and purchase order process
- Monitoring of office supplies levels and maintaining supplies distribution records
- Serving as a production messenger
8
Skills For AV & Office Services Assistant Resume
- Sorting and distribution of incoming mail, Federal Express, UPS, DHL and various other courier packages
- Stocking and maintenance of satellite copy rooms; as well as ordering from office supplier
- Stocking and maintenance of kitchens; as well as ordering for kitchens
- Cleaning and upkeep of conference rooms and common areas
- Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and/or stooping
- Handle daily administrative tasks including: answering phones and relaying messages, scheduling meetings, photocopying, scanning, ordering office supplies, etc
- Manage use of physical space, including assisting in space planning and seating assignments and regularly updating floor plans, moving in/out furniture within
- Assists with processing TeamBoard sales including; working with clients on details, obtaining shipping quotes and providing clients with relevant details
9
Skills For Office Services Assistant, Mid Resume
- Serve as main receptionist, including answering and directing calls for location while receiving and facilitating visitor flow in accordance with policy
- Assist with the facility mail process, including providing support for creating and/or receiving Fed-Ex, UPS, vending, etc
- Handle daily administrative tasks including: assisting with scheduling, filing, ordering office supplies, etc
- Familiar with accessing Internet applications for shipping, receiving and tracking packages/letters
- Maintain multifunction devises including monitoring toner levels and providing first level troubleshooting
10
Skills For Office Services Assistant Temporary Resume
- Oversees and participates in the cleaning and maintenance of the shared office spaces including filling and emptying dishwashers
- Responsible for opening/closing of office including setting door security locks so office is secure
- Install additional water lines from existing plumbing systems for public drinking water
- Assists in Copy room, including stocking and copying select documents
- Coordinate maintenance of physical space, including supervising external contractors, and vendors, and performing quality control inspections
List of Typical Responsibilities For an Office Services Assistant Resume
1
Responsibilities For Senior Office Services Assistant Resume
- Strong attention to detail & a strong service mindset, good business judgment
- Strong organizational skills and knowledge of calendar management techniques
- Prioritize assignments effectively
- Communicate effectively and professionally via telephone, e-mail, and in person, with all levels of BCG staff, clients, and guests
- Communicate effectively via phone, email, and in person with all levels of staff, clients, and other outside callers and visitors
- Skill in operating computers with Microsoft Office applications; and operating document scanning systems
- Proven flexibility and adaptability in working in a busy and changing environment
- Relevant experience in an Office/ Facilities Management or operational role within a fast-paced, corporate setting
- Experience with computer functions such as data entry and word processing
2
Responsibilities For Receptionist & Office Services Assistant Resume
- Prioritize tasks, and handle mass mailings and filing
- Service focused. Impressing both our internal and external clients is a priority. Our front desk thrives on first rate customer service
- Service focused. Impressing both our internal and external clients is a priority. Our office services group thrives on first rate customer service
- Experience performing basic clerical/office support activities
- Builds effective working relationships as appropriate
- Administrative and/or customer service experience in an academic or professional office environment
- Strong communicators. Whether it be over the phone, face-to-face, or via email, they are thorough and gracious in their communication style
- Processing inbound and outbound mail and overnight packages
3
Responsibilities For Office Services Assistant / Receptionist Resume
- Serve as front line liaison to CBRE/Building Management regarding tenant issues, such as electrical, plumbing, HVAC, lighting, parking violations
- Greet visitors in a professional and courteous manner; direct them to register using our visitor tracking/badging system; notify appropriate contact
- Clean and maintain the shared office spaces including filling and emptying dishwashers
- Ensure resources are readily available by monitoring available office supplies, clarifying office requirements and ordering new materials as necessary
- Support office staff within designated area of responsibility by responding to requests, monitoring office products and escalating as necessary
- Coordinate with parking management regarding all employee parking matters
- Responsible for utilizing and overseeing the utilization of computer based programs and automated products
4
Responsibilities For Senior Office Services Assistant / Ambassador Resume
- Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents
- Assist in preparing travel arrangements and filing travel reimbursements for Director
- Conference room set up and clean up, including monitoring conference room schedule
- Manages all catering orders for guests and internal meetings, ensuring that dietary restrictions and needs are honored
- Negotiates pricing for catering and delivery
5
Responsibilities For Office Services Assistant Oa Resume
- Sets up all catering orders once delivered to ensure that the food is visually appealing and labeled properly, and cleans up afterwards
- Mass production, general copying and binding
- Provide a superior service using ‘can do’ attitude, initiative and discretion when attending QBE’s internal and external customers
- Manage onboarding process of all new employees/temps/contractors including
- Process and distribute all incoming and outgoing mail as needed
- Researches, develops and submits AIR purchase requisitions and orders for office, shipping and receiving
- Regulate offsite Records Retention program needs in regards to retrieving and returning to storage, company records
6
Responsibilities For Mobile Office Services Assistant Resume
- Job requires extensive walking on-site, including stairs
- Manages incoming and outgoing Fed Ex Shipments
- Provides back up administrative support as needed- copying, filing etc
- Manage nametags for offices and cubicles as well as access badges for building and parking structure
- Document all incoming packages including couriers, FedEx, UPS, and USPS
- Attends to all incoming and outgoing couriers/postages
- Providing Administrative and/or Clerical support in an Office setting
- Coordinate ordering Business Cards, Visitor Badges, Office Supplies, Nameplates, Cafeteria/Kitchenette supplies, catering and other supplies as needed
7
Responsibilities For Office Services Assistant Scanner Seasonal Resume
- Proactively create new and improved ways of organizing and sustaining tasks
- Provide accurate and timely usage data to Accounting as requested
- Collation, inputting and dispatch of management information statistics via the appropriate ENGIE systems
- Handle incoming calls through switchboard
- Accept and manage incoming deliveries
- Update parking garage access on a monthly basis
- Monitor operation of production machines and mailing equipment, troubleshoot as necessary, remediate or place service calls
- Provide backup support to fulfill print job requests, ensuring that they are produced on time and meet CA quality standards
8
Responsibilities For AV & Office Services Assistant Resume
- Answer and route calls promptly to appropriate destination according to company guidelines
- Contact building maintenance for service requests (e.g. temperature problems, light replacements, general repairs, etc.)
- Coordinate with building management for visitor access and after-hours requests for extended HVAC
- Arrange shipping for employees and guests as needed
- Receive and direct incoming packages delivered for BCG employees from a variety of couriers
- Knowledge of MS Office products, including, but not limited to MS Word, Excel, and PowerPoint
- Assist with employee relocations within the office. Moving of files, boxes and sometimes furniture
- Monitor catering email in-box to capture all orders
- Oversees the conference room booking as required
9
Responsibilities For Office Services Assistant, Mid Resume
- Enters visitors in building security visitor database
- Notifies Office Manager of all maintenance and repair needs and works with building or appropriate vendor to resolve any issue
- Manage and schedule 9 conference rooms and guiding individuals to the appropriate meetings
- The ability to respond to employee concerns and assist in finding appropriate solutions
- Learn and act as back-up for catering, confirm receipt of orders when necessary
- Coordinate with building management with all maintenance and janitorial items
- Be willing and able to take on additional projects when needed
10
Responsibilities For Office Services Assistant Temporary Resume
- Cross training on production copiers, mail and Workroom equipment. Assists on copy/production
- Receive and verify company checks for proper date, remit to and coding for Cooper account deposits
- Open to working the 2nd shift (2:30-11:30 PM)
- Open to working the day shift/1st shift
- Competent in MS Excel, other MS office program as well as using web-based applications
- Knowledge of basic math and filing systems
- Possess a working knowledge of Microsoft Excel, Word and Outlook – Office 2010 or later
- Organize and maintain department filing systems and share drives
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