Executive Administrator Resume Sample
Adele Bernier
505 Alfred Plaza,
Dallas,
TX
+1 (555) 495 6584
Work Experience
Executive Administrator
04/2016
-
PRESENT
Dallas, TX
- Managing logistics related to scheduling internal training sessions or recurring quarterly meetings, registering for offsite training courses, and ensuring successful onboarding of new employees
- Pre-event support responsibilities
- Arrange induction programmes and all essential ‘first day start’ items for new members of staff and end market visitors
- Assists with administrative responsibilities to include maintaining a long-range calendar; preparing, editing, and presenting office correspondence, documents, and briefings; collecting, updating, and maintaining information in databases and spreadsheets; scheduling events, and coordinating conferences, briefings and other meetings for multiple senior-level leaders
- Provides Defense Travel System (DTS) support for the senior leadership
- Providing support to the Head of trade and three additional managers
- Ensuring smooth running of the office and a positive work environment through liaison with facilities vendors
- Calendar management and scheduling of internal and external meetings
Senior Executive Administrator
04/2012
-
11/2015
Los Angeles, CA
- Managing and maintaining direct managers’ business calendar/emails to ensure smooth running of their daily schedule
- Arranging travel and accommodation both domestically and internationally
- Creating itineraries within planned time restraints
- Creating Purchase Orders and ensuring prompt and accurate payment of invoices for all supporting departments and facilities vendors
- Monitoring the General Management Budget, completing quarterly re-evaluations to ensure the budget remains within forecast
- Compiling expense reports for all line managers, ensuring they are submitted within company policy
- Coordinating internal company communications within the office, in line with current commercial plan and key messaging
Specialist, / Iv-executive Administrator
11/2008
-
01/2012
Boston, MA
- Organizing internal and bespoke events for up to 100 delegates (including annual conference)
- Maintaining the legal contracts database both electronically and in hard copy
- Positive participation in projects as specified by direct line managers
- Compiles the Control Navigator risk assessment for the Ireland end market, liaising cross functionally to ensure submissions are made on time and in full
- Creating and maintaining records and filing systems (paper and electronic) to ensure readily accessible, up to date contacts and information in the context of BATs records management policy
- Maintain a strong working relationship with all functions and key stakeholders
- Acting as Fire Warden and security liaison
Education
Strayer University - Newport News Campus
2003 - 2007
Bachelor's Degree in Business
Professional Skills
- Proven project management skills, problem solving skills and communication, organization and time-management skills required
- Strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail and follow through
- Demonstrated excellent organizational, project and time management skills with strong detail orientation
- Excellent interpersonal and written communication skills, and strong attention to detail
- Proven experience managing and prioritizing competing priorities, teams, personalities and projects without support
- Strong organization skills with the ability to multi-task and prioritize work
- Strong commitment to client service combined with excellent interpersonal skills
How to write Executive Administrator Resume
Executive Administrator role is responsible for organizational, interpersonal, advanced, organization, microsoft, software, administrative, leadership, powerpoint, excel.
To write great resume for executive administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Executive Administrator Resume
The section contact information is important in your executive administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Executive Administrator Resume
The section work experience is an essential part of your executive administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Executive Administrator resume experience can include:
- Outstanding knowledge of Microsoft Office Suite, strong typing skills and general ability to analyze or troubleshoot basic hardware and software issues
- Strong relationship building and interpersonal skills exhibiting patience, respect and grace under pressure
- Strong relationship building and interpersonal skills, exhibiting patience, respect and grace under pressure
- Experience operating effectively and expertly while handling multiple assignments in a dynamic environment with little supervision
- Proven organizational skills and the ability to multi-task while maintaining flexibility
- Highly organized with strong multi-tasking skills
Education on an Executive Administrator Resume
Make sure to make education a priority on your executive administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Executive Administrator Resume
When listing skills on your executive administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical executive administrator skills:
- Proven analysis and project analyst skills; excellent planning, organizational and written and verbal communication skills
- Demonstrated Excellent organizational skills with an ability to think proactively and prioritize work
- Excellent organizational skills; ability to handle multiple priorities; excellent attention to detail
- Outstanding interpersonal skills with the ability to liaise effectively at all levels
- Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations and strong excel skills
- Demonstrated excellent communications skills, both written and oral
List of Typical Experience For an Executive Administrator Resume
1
Experience For Senior Executive Administrator Resume
- Strong communicate skills with a varied audience, representing the Company and Executive in both written and verbal formats
- A very authentic person with strong relationship building skills with both internal and external partners
- Highly organized with strong multi-tasking skills and attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including Executive Leadership
- Excellent written and verbal communication skills that can be tailored for all levels of the organization
2
Experience For Executive Administrator, Senior Resume
- Demonstrated strength in multi-tasking and prioritizing work; detail-oriented and highly organized
- Detailed planning, execution and organizational skills are required
- Strong experience of supporting multiple leaders in different functions and large organizations
- Demonstrated ability to establish rapport and effective working relationships with supervisors, peers and outside contacts
- Prior administrative and project management experience is required
- Being knowledgeable about all administrative related GSK/ViiV systems and processes to be able to work quickly and effectively for their senior stakeholder
3
Experience For Specialist, / Iv-executive Administrator Resume
- Building a strong network of relationships across ViiV/GSK
- Experience participating in or running small to medium size projects, ensuring all deliverables are met
- Thrive in a fast-paced environment, while multitasking and maintaining a strong eye for details
- Experience supporting a senior executive in a fast-paced and demanding corporate work environment
- Strong planning, time management
- Demonstrated ability to develop actionable plans and recommendations related to existing business growth or new market entry
- Relevant management experience in an office setting
4
Experience For Executive Administrator, GI Resume
- Develop strong working relationships with individuals and members of the StyleHaul team
- Demonstrated ability to handle confidential matters in a professional manner using discretion, judgment, tact, and diplomacy
- A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands in order to meet deadlines
- A valid motor vehicle operator's license with an acceptable driving record required as well as the ability to travel by air
- Uses business awareness and personal judgement to recognise what needs prioritising
- Diploma with experience in supporting senior management and large team
- Serve as a first point of contact for executive and developing systems to prioritize executive’s time and activities
5
Experience For Lead Executive Administrator Resume
- 6 – 10 years similar progressive, C – level experience required
- Manage multiple priority activities concurrently that require considerable coordination and follow through to meet requirements
- Relevant experience
- Mandatory work experience in IT industry
- Demonstrate comfort with purchase card, occasional Purchase Order & Invoice support
- Demonstrates thorough knowledge of the group, division and key stakeholder’s contributions to the group/corporation
- 8 – 10 years similar progressive experience required
- Maintains multiple calendars and schedules; Plans meetings and prioritizes all requests
- Understand the work priorities and goals within the unit and the internal workings of the Company
6
Experience For Temporary Executive Administrator Resume
- Demonstrated knowledge of office administration and organizational policies, practices, and procedures
- Demonstrated ability to analyze/interpret information and identify relevant issues in solving problems
- Demonstrated ability to write clearly and concisely for routine correspondence
- Experience managing events from end to end for large groups
- Project Management experience required
- Executive Administrative Assistant experience
- Six years of professional experience in successful university, corporate, government, nongovernmental engagement or development activities
7
Experience For Executive Administrator to Top Executive Resume
- Proven ability to execute multiple projects and meet tight deadlines
- Strong Technical knowledge with various mediums
- Experience with Zoom and/or Webinar
- A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines
- Manage and maintain strong working relationships with all levels of personnel that deal with in the role
- Ensure world class customer and technical support is experienced by all customers
8
Experience For Aons-pnt Executive Administrator Resume
- Follow-up with clients to validate customer satisfaction
- Develop and maintain effective communication with customers
- Develop and maintain effective communication channels with field technicians
- Pro-active and intuitive working, solving problems without intervention from VET member whilst juggling the current priorities
- Strong understanding of executive administration activities in a DoD environment
- Pro-active diary co-ordination, prioritisation and management of meetings
- A solid background in program management and be conversant in Project Management Body of Knowledge (PMBOK). PMI certification is a definite asset
9
Experience For Executive Administrator to the CEO Resume
- Experience in multiple functional areas of a company
- Proposal creation and management experience
- Knowledge/Experience with SAP or other ERP system
- Demonstrated ability to work under pressure and to strict deadlines
- Drafting and typing correspondence, making copies, scanning, preparing binders, filing, and directing
10
Experience For Senior Executive Administrator Assistante ITS Resume
- Managing Treasury budget including booking travel, processing expense reports, monitoring purchasing card spend, and procurement of supplies
- Running busy calendars including accepting meetings and actively resolving and rescheduling
- Maintaining executive's calendar by arranging appointments, scheduling meetings, scheduling travel, and resolving conflicts
- Preparing meeting materials, including assisting with the creation of presentations, handouts and other related materials
- Understanding of business case processes, including market positioning, competitor assessment, customer needs and financial analysis
List of Typical Skills For an Executive Administrator Resume
1
Skills For Senior Executive Administrator Resume
- IT literate: excellent keyboard skills and advanced skills in current versions of Word, PowerPoint, Excel, Lotus Notes. Good user knowledge of SRM
- Strong IT skills needed – good knowledge of Outlook would be beneficial
- Excellent writing, speaking and presentation skills with a focus on positive communications
- Demonstrated computer skills utilizing Microsoft Office Suite including Viseo
- Experience operating effectively and efficiently while managing multiple assignments in a fast paced environment with little supervision
- Strong problem-solving, critical-thinking, project management and resource management skills
2
Skills For Executive Administrator, Senior Resume
- Excellent computer skills relating to Customer Relationship Management and Enterprise Resource Planning tools
- Strong organization and multi-tasking skills while maintaining attention to detail
- Experience operating effectively and efficiently while managing multiple assignments in a fast-paced environment with little supervision
- Proven staff development and team building skills
- Prior administrative experience supporting executive level professionals or any similar combination of education and experience
- Excellent organizational skills, attention to detail and follow through to ensure outstanding execution
- Excellent management, interpersonal, presentation, and decision-making skills
3
Skills For Specialist, / Iv-executive Administrator Resume
- Possess effective influencing skills to work across multiple levels in the organization
- Excellent calendar management skills, including ability to coordinate internal and external meetings
- Able to operate effectively and efficiently in a challenging, fast-paced environment. Proficient in Microsoft PowerPoint, Excel, Word and Outlook
- Some prior experience in managing invoices, payments, travel or other relevant experience desired
- Strong communication (verbal and written), and multi-tasking skills
- Possessing strong interpersonal skills
4
Skills For Executive Administrator, GI Resume
- Excellent presentation and communication skills
- Prioritize tasks effectively and develop and implement creative solutions and systems quickly
- Methodical attention to detail with excellent organisational skills
- Excellent verbal and written communication skills are vital
- Strong people skills and the ability to interact with people at all levels
- Excellent communication skills—both verbal and written
- Demonstrated organizational skills for time critical deadlines
- Excellent computer skills including Microsoft Word, Excel, PowerPoint, and Google Drive required
5
Skills For Lead Executive Administrator Resume
- Typing ability of 60 WPM required and skills in gathering information required
- Willing to work in a fast paced, dynamic environment relying on time management skills to manage workload
- Providing the C-Level Executive with the administrative support needed to effectively carry out their role
- Prior experience in administering executive calendars including scheduling and expediting
- Prioritises own workload to anticipate and future priorities, thus optimising output and contributing to the smooth running of the office
6
Skills For Temporary Executive Administrator Resume
- Excellent scheduling and calendaring experience with executives’ schedules
- Prior experience managing budgets and team planning
- Demonstrated proactive approaches to problem-solving with strong decision-making capability and ability to work independently
- Manage a fundraising database and ensure that it effectively supports all fundraising activities
- Proficiency in Microsoft Office (all applicants subject to Microsoft skills testing)
- Junior PM skills (can establish a plan and then execute and manage to that plan, understands status reporting and can track progress)
- High standard of administrative skills, including verbal and written communication
- PC skills to include word processing, spreadsheet, and database applications
7
Skills For Executive Administrator to Top Executive Resume
- Relevant experience required, preferably including some experience
- Exemplary verbal and written communication, problem solving, and collaboration skills
- Prior experience in handling international executive travel and expenses
- Prior experience in handling confidential information related to both employees and organization strategy
- Prior experience in logistics planning of complex workshops/meetings with external vendors and senior level executive participation
8
Skills For Aons-pnt Executive Administrator Resume
- Significant experience in proactively taking appropriate actions and proven ability to make independent judgments and decisions is essential
- Prior experience in an administrative role supporting multiple senior level executives
- Establish rapport and effective working relationships and to demonstrate discretion, judgment, tact, and poise
- Effectively communicate and collaborate with a diverse group of people, including internal and external stakeholders
- Exercise good judgment in setting task priorities
- Maintain, prioritize, communication and pivot, based on changing priorities of meetings
- Multi-task, effectively handling several projects and day to day activities simultaneously in a fast-paced environment
- Knowledge and experience in creating effective presentations
9
Skills For Executive Administrator to the CEO Resume
- Position typically requires advanced personal computer skills with proficiency in word processing, spreadsheet, database, and graphic software packages
- Prior experience as a Senior Administrative Assistant and Project Coordinator required
- Prior experience supporting C-level executives
- Confident to communicate across a multi lingual, multi-cultural region where high communication skills are required
- Proficient in English and report writing skills (proficient in Microsoft Office - Power Point, Excel etc.)
- Previous executive assistant experience with strong professional demeanor
10
Skills For Senior Executive Administrator Assistante ITS Resume
- Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive
- Effectively manages up, as well as laterally and lower in the organization
- Communicate effectively between other groups within the company
- Prepare and effectively manage interactions with SVP
- Extremely organized and detail-oriented with strong ability to set priorities, efficiently handle multiple tasks, and meet deadlines
- Managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
List of Typical Responsibilities For an Executive Administrator Resume
1
Responsibilities For Senior Executive Administrator Resume
- IT literate: excellent keyboard skills and advanced skills in current versions of Word, PowerPoint, Excel, Lotus Notes and SRM
- Excellent organizational skills ensure the effective support of the Partners, Directors and Assistant Directors, particularly around diary management
- Good organisation skills with the ability to anticipate requirements, prioritise own workload and set daily/weekly objectives and targets
- Excellent PC skills (Outlook, Word, Excel, Powerpoint). SAP and SRM experience is desired
- Five years of prior clerical experience or office skills
- Strong people management skills including mentoring and delegating
- Highly effective written and verbal communication, listening and interpersonal skills
- Problem solving skills and the ability to prioritize work are required
- Strong writing, research, and communication skills
2
Responsibilities For Executive Administrator, Senior Resume
- Strong communication and organizational skills (written and verbal), ability to work across functions with internal and external partners
- Strong MS Office and IT skills (MS Word, Excel, PowerPoint, Outlook)
- Priorities a heavy workload and work effectively under pressure
- Strong interpersonal skills, ability to build and maintain relationships with senior executives, clients and internal stakeholders
- Demonstrate the ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail
- Good numeracy skills required
- Strong SharePoint, Microsoft Word, Excel and PowerPoint skills
3
Responsibilities For Specialist, / Iv-executive Administrator Resume
- Manage the day-to-day work flow as well as possess strong communication skills to interface with all levels of staff
- Excellent proofreading skills and financial (basic) acumen
- Adaptable and resourceful in a dynamic environment with the skills to manage multiple and ever-changing priorities
- Proven administrative/secretarial skills
- Good interpersonal skills and able to relate to people at all levels
- Solid interpersonal skills and a collaborative work style
- Excellent organizational, analytical and written communication skills
- Able to work effectively under pressure and act with appropriate urgency within short time constraints and shift priorities
- Strong computer skills (MS Word, PowerPoint, Excel, etc.) are essential
4
Responsibilities For Executive Administrator, GI Resume
- Multi-task, work with minimal supervision and prioritize work effectively
- Strong desktop skills
- Excellent time management, communication, human relations and organizational skills
- Thrive in a dynamic work environment and drive interests laterally across organizations using influencing skills
- Prior experience supporting philanthropy/sales executives and/or familiarity with sales/giving cycles
- High level of organizational, detail, planning and coordination skills required
- Demonstrated professionalism and discretion and experience in working with highly confidential
- Exceptional communication skills in person, over email, telephone etc
- Demonstrates excellent leadership and professional presence with a confident and approachable personality
5
Responsibilities For Lead Executive Administrator Resume
- Demonstrate a positive can-do attitude, maintain confidentiality and be an effective team player
- Demonstrated experience with budget coordination and financial tasks
- MS Office skills (as required by role)
- Superior communication and facilitation skills would be required
- Proven experience in building ambulatory patient care centers and multi-specialty clinics
- Related experience or equivalent combination of education and experience
6
Responsibilities For Temporary Executive Administrator Resume
- Superior verbal and written communication, organization, and time management skills
- Understand people, projects and needs in HR and be able to communicate professionally and effectively by email, phone, and messaging
- Knowledge of daily processing functions in a specific area, usually acquired through prior related experience, is required to coordinate project activities
- Work independently and function effectively in a team environment
- Good judgement, common sense and excellent attention to
- Related work experience in functional area or project related experience
- Organizational and analytical skills are required to monitor project plans and review reports
7
Responsibilities For Executive Administrator to Top Executive Resume
- Collaborate effectively with global Executive Assistants to ensure seamless execution for executives
- Proven administrative support experience, preferably in a large international company
- Top level detail, organizational, and analytical skills required as the nature of the Executive’s position leaves little room for error
- Ensure urgent and priority correspondence are communicated in a timely and effective manner to the executives
- Strong administrative experiences
- Maintaining attention to deadlines and priorities whilst at the same time being flexible enough to react to needs and requirements of other personnel
- Coaching and/or mentoring less experienced colleagues as required
- Demonstrated ability in assembling, compiling and analyzing summarized data that is accurate and timely
- Proides support prior to and during meetings, conferences, tours peer reviews and workshops using various modes and media communication devices
8
Responsibilities For Aons-pnt Executive Administrator Resume
- Experience in organizing and completing multiple tasks
- Manage a complex calendar, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Experience with working with faculty on generating research proposals
- Comfortable building and maintaining effective relationships with personnel in remote locations
- Progressively increasing leadership, planning and management experience in human resources field
9
Responsibilities For Executive Administrator to the CEO Resume
- Established experience designing and executing human resources program(s)
- Proven success managing people and maximizing knowledge
- Experience of working at a senior level; confident when communicating with people at all levels
- Contribute to the building of good working relationships, both internally and externally
- Experience supporting executives
10
Responsibilities For Senior Executive Administrator Assistante ITS Resume
- Experience with managing relationships external partners
- Proven creative problem solving history, ability to work well collaboratively and under pressure
- Skill in applying basic principles, concepts, and practices of the occupation sufficient to perform entry-level
- Experience interacting with senior executives, customers and strategic partners in a professional manner
- Experience supporting a very high level executive for rigorous sectors such as investment
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