Documentation Coordinator Resume Sample
Ewald Bergstrom
67280 Erdman Station,
Los Angeles,
CA
+1 (555) 129 3209
Work Experience
Senior Documentation Coordinator
03/2017
-
PRESENT
Philadelphia, PA
- Wearing a static protective smock at all times while in the work area
- Working in close proximity to other employees
- Working in an environment that is temperature and humidity controlled
- With one of the following or similar – technical product documentation, BOM’s, or engineering change orders
- Assist in training of new and existing CBO office staff
- Communicate performance and any related counseling of office staff to management
- Provide ongoing monitoring of standards by conducting audits
Documentation Coordinator
09/2011
-
09/2016
Chicago, IL
- Broad training in a related field usually acquired through college level education or work-related experience
- Working knowledge of the following areas: expert level user of electronic engineering document management system, basic level competence with AutoCAD, basic level competence with MS Project
- Relates well with other people, contributes to small teams and shares knowledge and expertise
- Completes less routine tasks quickly using knowledge, skills, and experience
- Involved in inter-organizational and outside customer contacts
- Experience as a Documentation Coordinator/ Controller, using on-line platforms in a controlled environment such as Pharmaceutical or Medical device with demonstrable experience
- Experience within a medical devices and / or Pharmaceutical Company as a Documentation Controller would be a distinct advantage
Engineering Documentation Coordinator
04/2007
-
05/2011
Los Angeles, CA
- Experience of compliance within Quality Management systems for documentation management
- Excellent technical report writing skills and systematic approach to filing necessary
- Proven track record in file management and documentation coordination, with experience in electronic filing systems
- Awareness of ISO13485 and 21 CFR 820 an advantage
- Experience of taking ownership and responsibility of documentation management systems
- Assesses current documentation for all automated systems, develops and executes action plans to harmonize, maintains global documentation repository and reports out on status (75%)
- Works closely with system designers, vendors and product managers to define, establish and enforce documentation best practices for automated systems (10%)
- Communicates directly with management and customers on documentation (10%)
Education
Emory University
2002 - 2007
Engineer's Degree in Technical
Professional Skills
- Strong data analysis skills and observational skills with the ability to review data and find inconsistencies
- Strong computer proficiency, word processing, and proofreading skills are strongly desirable
- Proven prioritization and multitasking skills and detail orientation,
- General office skills (fax, copier, computer skills, etc.)
- Strong computer skills including MS Word and PDF editing
- Strong communication skills including the ability to express technical and non-technical issues verbally and in writing
- Strong computer skills (Word and PDF editing)
How to write Documentation Coordinator Resume
Documentation Coordinator role is responsible for computer, general, database, word, interpersonal, software, typing, filing, pdf, printing.
To write great resume for documentation coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Documentation Coordinator Resume
The section contact information is important in your documentation coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Documentation Coordinator Resume
The section work experience is an essential part of your documentation coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous documentation coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular documentation coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Documentation Coordinator resume experience can include:
- Solid word processing, Windows, and database skills
- Communicate effectively and efficiently with potential agents during the hiring process
- Prior experience using word processing, spreadsheet, and presentation softwareSearch Jobs US
- Computer, word-processing and proof-reading skills
- Agile and flexible team player with the ability to effectively cope with the challenges of meeting aggressive deadlines
- Technical system skills (e.g. AS/400, Microsoft Office)
Education on a Documentation Coordinator Resume
Make sure to make education a priority on your documentation coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your documentation coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Documentation Coordinator Resume
When listing skills on your documentation coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical documentation coordinator skills:
- Demonstrates excellent organizational and research skills
- Effectively perform multiple tasks and ongoing projects utilizing time management skill
- Strong verbal, written, and follow-up communication skills
- Strong communications skills with all levels of employees within the organization
- Demonstrates leadership skills and interaction with others
- Good typing and accurate filing skills
List of Typical Experience For a Documentation Coordinator Resume
1
Experience For Geog-documentation Coordinator Resume
- Strong desire to learn and adapt to new tools and ways of working
- Take initiative to recognize, prioritize and escalate potential safety / compliance issues
- Operates proficiently in a team environment
- Experience in documentation or similar office role, administrative etc
- Desired experience in the food or consumer products industry
2
Experience For Engineering Documentation Coordinator Resume
- Knowledge and experience of MS Word and MS-Excel and ERP systems software
- Creates effective formats and layouts to create documents and edit documents to assure compliance with established format and content standards
- Experience in quality management systems or manufacturing control processes
- Experience with Selectica or equivalent document repository
- Work experience
- Meeting scheduling/set up
- Proofreading and correcting errors within documents
- Entering data into a documentation filing system (TabFusion)
- Completing other word processing tasks as assigned
3
Experience For Senior Documentation Coordinator Resume
- Assisting in the preparation and/or review of all History
- Transcribing procedures in MS WORD from one template into another one
- Transcribing procedures in MS WORD from one template to another
- Filing documents as assigned
- Working knowledge of Quality Assurance systems and cGMPs
- Work closely with Recruiting during the hire process to ensure new agents are licensed and/or moving through the testing/licensing process
- Assist in scheduling testing dates, onsite license application process and on/offsite fingerprinting appointments
- Initiate and assist with maintaining SOP’s and keeping them current/updating as required
- Research, review and copy medical records for subpoenas, using a variety of systems including SILO, Insync EMR and legacy Billing Systems
4
Experience For Product Documentation Coordinator Lead Resume
- Assist in administrative tasks for the study. This would include filing documents and assist with study drug orders and keeping all administrative tasks going
- Research and answer customer requests for information regarding products and formulas while protecting confidentiality of proprietary information
- Problem solving and/or application of judgment in dealing with internal customers
- Perform format/proofreading reviews of product labeling per approved processes and procedures
- Develop an understanding of each state's Department of Insurance's licensing application & affiliation process
- Present licensing information to training classes
5
Experience For Data & Documentation Coordinator Resume
- Process outgoing/incoming documentation (transmit to suppliers/3rd parties)
- Data entry and trending analysis of KPI’s and operational & visual metrics (including work orders, break down hours, OEE’s etc)
- Casual management including tracking of hours and payments
- Supports Record Retention in locating documents, transporting of documents, or destruction of documents when approved
- Templates containing procedure steps exist in an old format; these need to be copy/pasted into a new template with exact formatting
- Proof read for typing & grammatical errors as well as formatting inconsistencies, and correct these errors within documents
- Serve as Safety Committee Chair. Assess safety concerns and potential hazards and take action to remedy, including training of staff at least once a quarter
- Perform other tasks for documentation when required (Onbase scanning, record filing, procedure maintenance, record retention preparation)
6
Experience For Technical / Field Documentation Coordinator Resume
- As required, support engineering / program management / marketing teams from a documentation perspective
- File creation including labeling of study folders in paper files as well as electronic
- Proficient generating documents in MS Word and maintaining spreadsheets in MS Excel
- Work independently under the pressure of a continually changing manufacturing environment
- Assist with the completion of special projects and initiaives within the unit providing subject matter expertise and completing deliverables as required
- Basic understanding of manufacturing unit operations
- Make updates to various drawing types using AutoCAD from redlines
- Work in projects related to gathering information or record’s copies identified by Document Center Management
- Shows initiative for taking on new tasks
7
Experience For BPO Documentation Coordinator Resume
- Provides training for document control processes
- Follow policies and procedures pertaining to best documentation practices
- Preparation of Bills of Lading, Airway Bills, EEI (Electronic Export Information), and Shipper’s Export Declaration as necessary
- Oversee every-day management of WindChill including product content and associated processes
- Populate supplier fields and add any missing information
- Uses various programs including Word, Excel, Access, MasterControl, and others as necessary to complete daily work routines
8
Experience For Tissue Services Documentation Coordinator Resume
- Proficiency in current word processing and spreadsheet software
- A general understanding of database software operation and principles
- Serve as the Molecular Product Labeling (MPL) documentation point of contact and site expert for MPL documentation requirements
- Batch Records (Electronic): Generates manufacturing batch records in the Electronic Batch Record (EBR) system
- Design and maintenance of databases including software upgrades and database configuration
- Performs eDMS (QUMAS) training to company-wide individuals
- Update and maintain revision database for engineering related documentations
9
Experience For Project Documentation Coordinator Resume
- Review engineering change request orders
- Learn to use proprietary Agent Onboarding database and carryout tasks based on database analysis
- Cultivate and maintain a relationship with outside vendors to accomplish licensing objectives
- Ensure all Level 1 reviews of donor records pertaining to their assignments are accurate and complete
- Organize paperwork and electronic records for filing; maintain an efficient file room and network system
- General document control activities such as item creation and scanning
- Rework / trial cost and resource mapping
10
Experience For Operations Documentation Coordinator Resume
- Maintains the quality record-keeping system in accordance with internal and external requirements
- Works across disciplines to ensure the overall design fits with existing documentation and satisfies each discipline’s individual requirements
- Travel: Global, yearly average of 10%
- Receive, organize and create the final batch record folder
- Perform final review of test results for completeness and assurance that product is within limits of specifications. Perform final review of filling and packing production documents which are issued from the BFR (batch folder release) system per MDM's. Read bill of material and temporary substitutions to assure correct parts have been used
- Perform final review of sterilization charts, records, and graphs to assure product has been sterilized by the correct specifications. Use controlled templates to evaluate cycle parameters
List of Typical Skills For a Documentation Coordinator Resume
1
Skills For Geog-documentation Coordinator Resume
- Work with cross-functional stakeholders on collecting, documenting and archiving evidence required to demonstrate adherence to Philips design controls
- Strong desire and skill to learn new programs, software, and licensing processes
- Fosters collaborative relationships within and across groups through influencing and negotiation skills
- Excellent interpersonal skill with the ability to work with people internally and externally
- For someone who is a recent grad, could be a good first real job experience
- Prioritize and manage multiple tasks and organize workloads, with effective outcomes
- Interact effectively at all levels with sensitivity to diversity
2
Skills For Engineering Documentation Coordinator Resume
- Two or more years of documentation experience required (or equivalent work experience
- Has capacity to prioritize and manage multiple tasks and organize workloads, with effective outcomes
- Optimize and continuously upgrade skills and usage of tools provided to deliver high-quality service
- Experience previous experience in Oracle or other Product Lifecycle Management computer environments
- General computer skills; ability to learn and work with MasterControl EDMS, and various other computer programs
3
Skills For Senior Documentation Coordinator Resume
- Proficient PC skills (e.g. MS Office, Adobe, Oracle, Business Objects, FileMaker)
- Working experience of Microsoft Office, especially excel
- At least two years of professional experience in a document editing/word processing position involving proofreading, formatting, paragraph options, and tables
- Previous experience executing manufacturing and/or packaging batch records, or in a QA documentation function
- At least one year of experience in an office environment (filing, scanning, etc.)
- Prolonged sitting; bending; ability to operate a PC; ability to work in an office environment
- Comfortable working in a demanding environment with multiple priorities and tight deadlines
- Related experience processing or handling medical record requests/inquiries
- Related experience processing or handling medical record requests/inquiries Microsoft Word and Excel
4
Skills For Product Documentation Coordinator Lead Resume
- Experience in working in the shop floor processes
- Experience with implementation of Engineering Changes
- Able to review and make decisions regarding Good Documentation Practices compliance
- Adhere to processing timeframes and complete assigned client service requests within the established timeframes to facilitate a satisfactory client experience
- Experience in Oracle or other Enterprise Resource Planning system
- Experience in generating documentation for GMP environment
- Experience and interest in working with document and content management systems
5
Skills For Data & Documentation Coordinator Resume
- Documentation experience in manufacturing environment
- Experience working within a Quality System is desirable
- Previous experience working in a documentation/records management environment
- Establish and maintain effective working relationships with other departments
- Documentation experience in a manufacturing environment
- Build strong working relationships across a multi-functional organization is critical
- Strong business acumen and ability to drive overall solutions/rigor to meet customer needs Green Belt/Black Belt (Internal/external)
- Intermediate Excel experience with the ability to use VLOOKUP, PIVOT TABLES, etc
6
Skills For Technical / Field Documentation Coordinator Resume
- Experience with Microsoft Office applications: Word, Excel, etc
- Several years’ experience in a position with similar responsibilities
- Strong initiative and willingness to work through challenges
- Organize workload and prioritize tasks required
- Intermediate Excel experience with the ability to use VLOOKUP, PIVOT TABLES, etc.Search Jobs US
7
Skills For BPO Documentation Coordinator Resume
- Relevant job experience in documentation and project coordination
- Track record of effective stakeholder management
- Excellent working knowledge of English grammar and punctuation
- Experience with Documentum, SAP, and SharePoint is desirable
- Establish positive and effective relationships with Tissue Recovery Partners
- Perform validation of electronic Case Report Forms (CRFs) and Trial Master Folders (TMFs)
8
Skills For Tissue Services Documentation Coordinator Resume
- Regulatory documentation experience, preferably in medical devices
- Support electronic batch record system improvements: Develop a strong knowledge base of the electronic system and support enhancements through testing
- Work and communicate with others in a processional and effective manner, within a team-oriented environment
- Stays current on regulatory requirements for automation and computer validation. (5%)
- Creating, filling and moving banker/records boxes with paper files
- Performing other tasks for documentation when required (scanning, record filing, procedure maintenance, record retention preparation)
- Training people on the process of creating new or updating procedures
- Understanding of carriers’ service and routing
9
Skills For Project Documentation Coordinator Resume
- Printing and compiling of document for the NDA submission by the end of the year
- Scanning and cataloging of job packages as required
- Working with the Microsoft Office suite specifically working with Word and Excel
- Filing and organizing materials both physically and electronically
- Updating paperwork across operations including batch directions, SOP updates, risk assessments, protocol and logbooks
- Managing the periodic review process Assist program managers with keeping design history files /device Master Records up to date for new products
10
Skills For Operations Documentation Coordinator Resume
- Creating and updating the design history/ device Master Records and device history records for the medical device categories and future products
- Loading these key documents in the Helen of Troy Health & Home electronic design history file and creating manual backup records
- Handling of document transmittals for projects
- Working knowledge of PTC Windchill 11.0 Product Lifecycle Management software
- Working knowledge of SharePoint, Service Manager, Creo Elements Direct, Model Manager, AutoDesk, and SAP applications
- Working knowledge of HP’s tools MaRS, APNAT, ACCOS
- Meeting minutes as necessary
- Providing all aspects of document management of contracts
List of Typical Responsibilities For a Documentation Coordinator Resume
1
Responsibilities For Geog-documentation Coordinator Resume
- Excellent proficiency using Microsoft Excel, Word, Visio and Outlook
- Experience in working cross-functionally in virtual teams world-wide
- Shipping: Completes shipping documentation and coordinates pick-up of analytical, raw material and finished product samples
- Working knowledge of SharePoint workflow
- Maintain document storage area through filing of incoming documents and maintaining existing documents in accordance with document retention procedures
- Schedule training for existing and new employees
2
Responsibilities For Engineering Documentation Coordinator Resume
- Organize and Update the training files with training records
- Basic working knowledge of regulations and requirements; and basic understanding of worldwide regulatory/quality requirements.
- Interface with the managers to complete the training plans for new employees
- Data entry and scanning
- Support of Quality Management System documentation to ensure compliance to CFR and ISO (Standard Operating Procedures, Work Instructions, etc.)
- Maintain the training matrix
- Support audits for training-related questions
- Send out electronic communication for read only training procedures
- Maintains document filing and storage systems
3
Responsibilities For Senior Documentation Coordinator Resume
- Processes and issues Standard Operating Procedures
- Assures all Standard Operating Procedures (SOPs) and documents are issued to departments on a timely basis. Edits SOPs as required
- Coordinates the documentation system and is responsible for document routing and issuance to all applicable departments
- Aids in the tracking of project documents
- Issues and tracks manufacturing batch records, controlled forms and logbooks
4
Responsibilities For Product Documentation Coordinator Lead Resume
- Review mail received from outside sources and determine proper routing
- Fulfill funding document requests
- Identify document that reached the retention period and discard them filling the appropriate documentation before discard it
- Abide by HIPAA rules and regulations and maintain confidentiality regarding medical records
- Works well with people and has the ability to work with challenging personalities
- Build and maintain ongoing relationships with customers and peers
5
Responsibilities For Data & Documentation Coordinator Resume
- Document tracking via excel files
- Do a considerable amount of walking
- Proficient generating documents in MS Word and MS Excel
- Interpret customer technical documentation and understand Plexus manufacturing capabilities in order to make intelligent make or purchase decisions
- Create clear and concise communication to the Costing Team, Business Development, Customer Management and operations with regards to documentation gaps
- Has a positive attitude that allows for flexibility to meet a changing work environment
6
Responsibilities For Technical / Field Documentation Coordinator Resume
- Develop and maintain filing systems for various site documents
- 4 Training System
- Perform monthly cGMP walkthrough’s
- Ensures document control processes meet the requirements outlined in documented procedures
- Develops SOPs and DPs required for control of documentation and documentation activities
7
Responsibilities For BPO Documentation Coordinator Resume
- Ensures documents are readily available in electronic format and accessible to all employees
- Support execution of Corrective Actions
- An eye for details and a systematic approach to tasks and deliverables
- Proactive and self-driven with the ability to manage multiple internal interfaces
- Upload documentation packages into customer portals if required
- Organizes and controls data and records for project execution or records submission and retention
8
Responsibilities For Tissue Services Documentation Coordinator Resume
- Provides opportunities to support research and development and customers with product and ingredient technical services in the Foods Ingredients business
- Project opportunities allow this individual to grow their technical service leadership through direct interaction with R D, Marketing, Quality, Operations, Sales, other cross-functional members, and direct customers
- Maintains DMR and ensures it is implemented per documented procedures
- Ensures DMR provides traceability to applicable documents as outlined in applicable Quality System regulations
- Knowledge of Quality System Document and Data Control requirements,
9
Responsibilities For Project Documentation Coordinator Resume
- Knowledge of Item Master Data and Data Entry in Oracle/PLM
- Own key processes and tasks within WindChill workflows
- Review all change notices (CNs) and promotion requests
- Assign correct process route and task owners
- Release of all PWI parts and products into WindChill
- Obsolete parts and products as necessary
10
Responsibilities For Operations Documentation Coordinator Resume
- Serve as the primary PWP contact for WindChill issues and questions
- Train and guide PWI personnel through the WindChill process
- Provide WindChill support to the Change Management Team
- Ensures that new document and revisions of documents meet Division Document Control requirements
- Manage hard copy and electronic copy documents and maintain version control
- Support MasterControl site administrator, as necessary
- Provide support and/or functions as the primary internal contact for Bard Access Systems personnel in matters regarding documentation. Receives and answers internal customer service inquiries and resolves issues regarding location and status of customer's documents
- Files, archives, and retrieves documentation from archives by internal customer request for non-EDMS documentation
- Performs other activities as pertinent to the documentation area, including scanning, database maintenance, external standards maintenance and coordinating documentation changes with other Bard divisions as required
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