Administrative Receptionist Resume Sample
Jarret Wisoky
64327 Enos Cape,
Chicago,
IL
+1 (555) 964 9132
Work Experience
Receptionist / Administrative Associate
05/2017
-
PRESENT
Los Angeles, CA
- Two (2) years of administrative or customer service support role required
- Demonstrates proficiency in word processing
- Types 45 wpm with accuracy
- Uses office and audio-visual equipment (photocopiers, binders, phone system, projector etc.)
- Compiles material and reporting requirements for independent committee and board of directors’ meetings. Ensures that packages are accurate, complete, printed, bound, and distributed in a timely manner
- Provides sales support as needed, including data entries to VIC’s client relationship management system
- Maintains records and logs of service requests and tracks their status
- Ensures the highest level of customer service to patients, fellow employees, and referrals sources through the coordination and administration of facility’s “front office” activities
Administrative Receptionist
11/2014
-
01/2017
Detroit, MI
- Sort and distribute all daily incoming mails, parcels, and reading materials
- Coordinate and facilitate all invoice payment matters with the Account Payable team in Shanghai and ensure all payment matters are in compliance
- Greets all guests in a friendly, professional manner
- Professional phone/email etiquette
- Effectively interact with staff at all levels
- Multi-task, prioritize, and solve problems
- Operate multi-line phone system
Receptionist cum Administrative Assistant
02/2009
-
05/2014
Los Angeles, CA
- Draws from a variety of sources and experiences to identify alternative solutions
- Embraces changes affecting one’s area
- Proficient in using a typewriter
- Professional demeanor and ability to defuse difficult situations in a calm manner
- Multi-task, prioritize and be flexible with changing business needs in a high-paced team environment
- Manage incoming calls and registration of all visitors to the office
- Manage the arrangement for all outgoing local and overseas courier services
Education
Troy University - Pensacola
2004 - 2008
School's Degree in Management
Professional Skills
- Excellent written and verbal communication skills. Excellent customer service skills
- Excellent telephone skills, with demonstrated use of correct business grammar, pleasant voice tone, and good voice inflection
- Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint
- Excellent communication skills (both written and oral) are essential
- Demonstrated ability to work under pressure and successfully juggle competing priorities
- Three (3) years of previous related experience in a large complex healthcare setting; or an equivalent combination of education and experience
- Proficient computer skills, including comprehensive capabilities in Microsoft Office Suite (Excel, Word, etc.)
How to write Administrative Receptionist Resume
Administrative Receptionist role is responsible for microsoft, computer, organization, powerpoint, trading, credit, training, database, procurement, auditing.
To write great resume for administrative receptionist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administrative Receptionist Resume
The section contact information is important in your administrative receptionist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administrative Receptionist Resume
The section work experience is an essential part of your administrative receptionist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative receptionist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative receptionist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administrative Receptionist resume experience can include:
- People Skills: Ability to understand guests’ needs and respond to them in a proactive, courteous, professional, and efficient manner, as perceived by the customer
- Communications: Excellent telephone etiquette and ability to read, write, and speak appropriately in English using good diction, and respond to guests’ needs
- Provides a consistently high level of service and satisfaction to patients and guests focusing on the FH Mission: To Extend the Healing Ministry of Christ; and Vision: To Become a Global Pacesetter Delivery Preeminent Faith Based Healthcare
- Effective communication skills
- Uses computer skills to assists guests, patients, and healthcare team with appropriate information
- Effectively interact with clients and employees
Education on an Administrative Receptionist Resume
Make sure to make education a priority on your administrative receptionist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative receptionist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administrative Receptionist Resume
When listing skills on your administrative receptionist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administrative receptionist skills:
- Exhibit good public relations, customer service skills
- Interact effectively with vendors and various Hanesbrands personnel
- Experience in a similar professional capacity, with a preference for candidates with Financial Services experience
- Effectively communicate with colleagues across all levels of the firm
- Obtains and tracks authorizations. Collects, reconciles and prepares daily bank deposits for over the counter cash. Possesses exceptional communication skills
- Coordination and organization skills essential
List of Typical Experience For an Administrative Receptionist Resume
1
Experience For Receptionist / Administrative Associate Resume
- Maintains up-to-date and thorough knowledge of the Main Hospital, Children’s Hospital, and/or ancillary locations, as applicable, such as the Medical Plaza, and FHCI, and associated phone numbers
- Willing to work under pressure and long hours
- Keep track of all DC office broker’s real estate licenses and continuing education credits
- Work together with Management to coordinate payroll, invoice processing, expenses, financials, etc. of foreign offices
- Able to speak and write English fluently, as we are a company consisting of various nationalities
2
Experience For Administrative Coordinator / Receptionist Resume
- Manage for office cleaning service with 3rd party
- Screen incoming general messages within email and phone mail systems and distribute accordingly
- Assist with mail handling per client and company policies
- Follows all FH Policies and Procedures and utilizes all communication tools, e-mail, Energizers, etc. to remain informed
- Self-motivated, tactful, and a great team player
3
Experience For Receptionist / Administrative Resume
- Create reports on Excel and Word
- Answer emails and correspondence
- Answer main phone line, screen calls and take accurate messages
- Meet and greet all visitors and guests in the office. Offer beverages upon arrival
- Order office supplies and maintain an accurate inventory
- Stock kitchen with supplies and load/unload dishwasher daily
- Prepare and clear conference rooms before and after meetings
- Arrange travel as requested
4
Experience For Administrative Specialist / Receptionist Resume
- Update contacts in internal CRM database
- No task is too big or too small mentality
- Knowledge of MS Office Suite (Word, Excel, PowerPoint and Outlook)
- Interacts quickly, professionally, and courteously with callers and visitors to determine their needs and direct them to the correct destination
- Ensures proper security and safety measures are taken with visitors and that they sign in and out with accordance to policy as well as ensuring the presence of a badge whether HBI visitor or 3rd party
- Manages varied workload in fast-paced environment with changing priorities
5
Experience For Receptionist / Administrative Clerk Resume
- Copy and type board packages, mailing labels, and other documentation
- Manage all incoming calls and transfer to the appropriate contacts
- Special projects as assigned to include phone-book maintenance, meeting logistics, etc
- Provides clerical and administrative support to the Facility Director, Senior Managers and HR team members of the Kings Mountain facilities as directed
- Document preparation and support
- Update display window with new property exclusives
- Monitor physical plant and notify facilities dept or vendor for repairs
6
Experience For Administrative Receptionist / Clerk Resume
- Manage Visitor traffic and badge compliance
- Support the Largo Campus as needed
- Greet and welcome guests and direct visitors to the appropriate person and office
- Ensure reception area is tidy and presentable
- Receive, sort and distribute daily mail/deliveries - (both postal and interoffice)
- Order front office and mail room supplies and keep inventory of stock
- Update conference room calendars
- Arrange travel and accommodations
- Reconcile credit card statements - Monthly
7
Experience For Receptionist / Administrative Technician Resume
- Maintain plant phone directory
- Greet and assist all walk-in customers and guests
- Set up conference rooms and A/V equipment for meetings as needed
- Maintain & distribute internal company phone list weekly
- Assist with the New Hire process (set up cell phones & iPads)
- Liaison with IT & telephone, copier, etc. companies to resolve issues
8
Experience For Administrative Clerk / Receptionist Resume
- Responsible for Weekly Customer Service Survey administration and scorecard
- Assist other internal departments as needed
- Strong computer skills including the ability to prepare spreadsheets and use Microsoft Office Products (Word, Excel, PowerPoint and/or Access) to analyze data and trends
- The ability to listen to and understand information and ideas through spoken words and sentences
- Provides administrative support to DC office brokers, construction management services, and marketing team (i.e. editing documents, redlining, printing and sorting, data entry.)
9
Experience For Receptionist cum Administrative Assistant Resume
- Edit flyers, floor plans, and other marketing collateral with Adobe software (InDesign, Illustrator, Photoshop.)
- Run and assemble CoStar reports, as well as pull data and images. Put together survey book when required
- Maintain a professional atmosphere in entrance lobby and conference rooms
- Coordinate conference room reservations
- Manage office access and key fobs for employees
- Answer incoming calls promptly and in a professional manner, route calls and/or take complete messages when necessary, and make certain all messages get to the proper person
- Set up new hires with supplies. Give a tour of the office and go over phones, copiers, work room supplies, mail, and any other office protocols
- Multi-task in a fast paced work office required to include, the ability to interact with staff (at all levels) in a dynamic environment, sometimes under pressure, remaining flexible, positive, resourceful and efficient, with a high level of professionalism and confidentiality
10
Experience For Receptionist & Administrative Associate Resume
- Greet public in person and on the telephone, provide general information, answer questions and direct individuals to appropriate party as necessary
- Support Management with workflow approval of office expenses, petty cash and expense reports
- Support the trading desk with various request, including but not limited to: preparation of printed material for seminars and trainings, customer’s travel arraignments, marketing materials, seminar payments, tickets auditing and shipping, etc
- Experience as Receptionist
- Coordinates movement of materials/documents to and from the storage facility
- Coordinates the pick-up and delivery of express mail services and orders and stocks related supplies
- Distribute monthly birthday/anniversary listings and/or plan monthly celebration events to align with the list
List of Typical Skills For an Administrative Receptionist Resume
1
Skills For Receptionist / Administrative Associate Resume
- NEEDED JOB SKILLS
- Responsible for office parking account which includes submitting invoices to accounting, ordering parking validations, and maintaining parking roster
- Experience working in Radiation Oncology, Oncology, or any cancer-related clinic setting
- Experience working with the medical center's various computer programs, including PCIS, EPIC, IDX, RIS
- Knowledge and demonstrated expertise using Desktop Applications (i.e.; Microsoft Word, Microsoft Excel and Microsoft PowerPoint)
- Experience with handling a high volume of phone calls
- Experienced in operating a switchboard system
- Answers phone using excellent telephone etiquette, and responds to requests in a courteous, professional and efficient manner
2
Skills For Administrative Coordinator / Receptionist Resume
- Good job tenure is required
- Experience with the commonwealth of Virginia’s procurement system (eVA)
- 1 – 3 years of directly related reception, front office, administrative or closely related experience
- Three years of customer service and administrative experience required
- Highly skilled in Microsoft Office (i.e., Word, Excel, Outlook, etc.) required
- Demonstrates ability to maintain office schedules
- Able to work well with others and demonstrate appropriate professional etiquette
- In Office Management or Administrative Assistant Experience
- Organized and detail orientated with excellent follow through
3
Skills For Receptionist / Administrative Resume
- At least one year of office experience in similar capacity
- Operate office equipment and machines
- Understanding in making copies of printed documents, filing documents and records
- Setting up meetings, flight arrangements, and scheduling
- Provide phone coverage, directing incoming calls to the appropriate staff members and taking detailed, accurate messages
- Assist the Marketing team with various projects and requests - printing and binding
- General clerical tasks - scanning, copying and filing
- Appropriation Requests handling, tracking and entering of purchase orders
4
Skills For Administrative Specialist / Receptionist Resume
- Broker licensing: Keep track of which broker licenses are coming up on renewal and organize continuing education
- Provide marketing support (putting together SOQs and assisting with RFP and RFQs)
- Support senior executives and staff members with administrative task such as correspondence, filing, scanning and travel arrangements
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Maintain office security by following safety procedures and controlling access via the receptionist's desk (monitor visitor logbook, issue visitor badges)
- Prepare and handle all incoming/outgoing mail, UPS, courier services, and faxes
- Schedule and oversee office facility service providers, including cleaning services, maintenance, security, data services, refreshments, etc
- Manage incoming and outgoing mail and packages
5
Skills For Receptionist / Administrative Clerk Resume
- Pick up, sort and deliver incoming and outgoing mail and courier packages
- Handle a large number of incoming calls with a consistently pleasant voice and demeanor
- Proficient with Windows operating systems and Microsoft Office Word and Excel
- Answer, screen and forward incoming phone calls
- Knowledge of typing correspondences, reports and other documents
- Proficient in using up to date versions of Microsoft Office applications such as Word, Excel, PowerPoint and Publisher
- Work independently on assigned tasks as well as accepting direction on assignments
6
Skills For Administrative Receptionist / Clerk Resume
- Maintain conference room schedule using Microsoft Outlook
- Proactive and willing to pitch in wherever needed
- Greets incoming visitors to the facility and ensures proper documentation of visitors. Responsible for lobby, telephone coverage and messages
- Answer all incoming phone calls promptly and courteously
- Receive new service calls (Leads) including emergency calls & take detailed information down
- Manage conference rooms, front lobby and copy room, keeping areas clean and well stocked
- Order and stock all office supplies, ensuring adequate supply at all times
7
Skills For Receptionist / Administrative Technician Resume
- Manage kitchen/breakroom, keeping area clean and well stocked at all times
- Assist with upgrading technological equipment for all employees such as cell phones and iPads
- DESCRIPTION OF JOB 2.1. Responsible for providing operational administrative support for the facility and other groups
- Schedule and send out calendar invites for office leasing meetings/events when appropriate
- Be very familiar and comfortable with operating conference room AV equipment and able to set up guests computers for presentations
- Maintains kitchen area, making sure it is tidy at all times
- Write and edit correspondence and meeting minutes
- Format and word process complex documents, reports and contracts, including text, tables, spreadsheets, graphics and other diverse content
8
Skills For Administrative Clerk / Receptionist Resume
- Process Accounts Payable, manage project invoicing
- Support Columbus Health and Safety staff training
- Exposure to accounting software (i.e. Quickbooks, Quicken, TABS, etc.) desired
- Proficient in Microsoft Office Excel, Word, and Outlook
- Mature and responsible personality
- Track the schedules of staff and their responsibilities in order to direct calls in the most efficient way
9
Skills For Receptionist cum Administrative Assistant Resume
- Compose business email messages and professional responses to inquiries
- CITY HALL 400 SO. ORANGE AVE. 1ST FLOOR
- Greet visitors and staff in a professional, courteous manner
- Assist the Facilities & Office Manager with daily facility and office operations
- Use a computer equipment and software, answers main phone line for the Center
- Work both independently or within a complex structured team
- Demonstrated ability to work in a fast-paced pressured environment, with the ability to effectively prioritize and manage workload to accomplish best results for the business
- Greet and welcome guests as soon as they arrive at the office
10
Skills For Receptionist & Administrative Associate Resume
- Direct visitors to the appropriate person and office
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Administrative office experience Excellent verbal and written communication skills Proficiency in MS Office High level of organization and time management abilities Keen attention to detail and a high level of commitment
- Strong ability to type 50 wpm
List of Typical Responsibilities For an Administrative Receptionist Resume
1
Responsibilities For Receptionist / Administrative Associate Resume
- Assists with data entry and filing; enters, verifies, and retrieves data from automated information databases
- Assists in planning special meetings and events
- Oversee kitchen requirements to include supply orders, equipment cleanings, beverage supplies, etc
- Organize caterers, office events and office clean up
- Order office supplies, organize office and supply room
- Proofread reports, records, and other data for accuracy
- Liaison and provide local support for the IS group (trouble shoot as directed by IS staff)
2
Responsibilities For Administrative Coordinator / Receptionist Resume
- Assist in organization of office events
- Virtually support other Midwest offices
- Knowledge of organizational operations and procedures essential
- Receive and relay messages as required
- Kindly and appropriately assist callers with questions
- Provide customers with information as requested and handle other directory assistance queries’
- Provides frontline customer service to internal and external customers by answering questions, providing information, directing calls, and locating appropriate staff members
- Prepares correspondence, certificates, labels, envelopes, and/or forms
- Maintains files and records as assigned
3
Responsibilities For Receptionist / Administrative Resume
- Well manage office stationaries, merchandises in store including receive stationary orders from staff and process these requirement, making record and report for all these, drinks/café and other office inventory
- Support logistics for events and supervise interns/volunteers for events
- Coordinate office-wide events
- Greet and welcome visitors
- Answer and redirect telephone calls
4
Responsibilities For Administrative Specialist / Receptionist Resume
- Set up and manage meetings
- Data entry in various CRMs
- Support HR and safety department
- Perform assignments of confidential nature for functional groups and managers
- Plan, organize, and schedule work within guidelines
- Understand, implement, and adhere to corporate policies related to finance, cost control, project delivery, safety, and quality assurance
- Answer phones, greet clients and guests
5
Responsibilities For Receptionist / Administrative Clerk Resume
- Taxi cards & Mail control
- Other clerical and admin support as required by line manager
- Graduated from College/ University
- Efficient user of MS Office
- Customer - service oriented
- Presentable, service minded & positive attitude
6
Responsibilities For Administrative Receptionist / Clerk Resume
- Well organized, structured and able to multitask
- Professionally greet and direct all visitors
- Professionally answer the phone and direct all calls accordingly
- Assist with special administrative projects
- Manage conference room calendars
- Ensure that lobby area is kept neat and clean at all times
7
Responsibilities For Receptionist / Administrative Technician Resume
- Duration: Temp to hire
- TRAVEL REQUIRED: Hudson County, Middlesex County and Union County
- Travel Required to all Hudson County Centers (6 centers)- Bayonne, Hoboken, Jersey City, North Bergen, Weehaken
- High character and integrity and reflect the love of Christ in interactions
- Able to communicate well face to face and telephonically
- Follow through with supervisor’s instructions and assignments in a timely and professional manner
8
Responsibilities For Administrative Clerk / Receptionist Resume
- Polished and poised demeanor
- Think critically and to run with sometimes vague instructions
- A sense of urgency and ownership with regards to their work
- Multitask, learn quickly, and to react calmly under pressure
- A collaborative, team-player attitude
- Proficiency in the Microsoft Office suite of programs, with an emphasis on Outlook and Excel
9
Responsibilities For Receptionist cum Administrative Assistant Resume
- NO APPOINTMENT NECESSARY
- Oral Comprehension
- Mail and deliveries
- Oral Expression
- Pay Range: $18
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