Administration Specialist Resume Sample
Earnestine Hilll
6099 Friesen Greens,
Dallas,
TX
+1 (555) 966 5526
Work Experience
Administration Specialist
06/2015
-
PRESENT
Chicago, IL
- If needed, develop clearly defined job descriptions for posts in all departments and sectors based on the new organizational chart and in alignment with Kuwait’s Civil Service Law
- Propose administrative and managerial processes including, but not limited to, work-planning, reporting on progress and establishment of KPI’s
- Propose and develop clearly defined performance management system for staff at PAS, including annual performance evaluation forms and evaluation criteria
- Present the new Performance management system to all staff at PAS as well as the functional description of each department
- Assist and train staff in each department on setting their own KPIs and performance objectives based on their new functional descriptions
- Pilot new performance management system and train managers and head of departments on how to manage it with clear SOPs and documentations
- Advising clients on innovation strategy
- Directly applicable experience with firm fixed price (FFP) Construction, Base Operations Services (BOS), and Secure Services project(s) / program(s) throughout the Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS)
Systems Administration Specialist
03/2010
-
01/2015
San Francisco, CA
- Exceptional customer service; including professional response to internal and external customer inquiries
- Accurate data entry within multiple computer systems for grant administration and reporting (including MS Excel, eCivis, FSRS, and other federal agency tools.)
- Timely preparation, review and submittal of agency reports
- Thorough review and recording of project financial data and accomplishment information
- Professional organization of grant documents, electronic files and office resources
- Knowledgeable grant administration support for multiple department program specialists
- Regular maintenance of program targets and accomplishment data
- Active support of Arizona Management System efforts to improve agency processes and efficiencies
Project Administration Specialist
09/2005
-
02/2010
Phoenix, AZ
- Gather and compile data essential to formation and/or solicitation, negotiation, and administration of contracts in the construction industry
- Responsible for the compliance with Contract Management practices and procedures and coordinates and monitors completion of assigned tasks
- Maintains a working knowledge of the Company’s Contract Management & Procurement Standards, programs and goals
- Establish and maintain communications with client representatives and project staff through meetings, telephone and web conferences, and reports to provide for client satisfaction
- Participate in the Pre-Qualification process of subcontractors; monitor and track subcontractors’ compliance to Fluor’s HSE, Quality and Finance procedures currently in place
- Prepare and maintain all electronic and hard copy files
- Learn and utilize Cost Point
- Develop and make formal presentations when given the opportunity
Education
Strayer University - Arlington Campus
1999 - 2004
Bachelor's Degree in Information Technology
Professional Skills
- Problem-solving, analytical, presentation, basic math skills as well as strong organizational skills
- Digital fluency – strong systems and computer skills and experience across full spectrum of Office programmes and analytical support tools
- Strong oral, written and interpersonal communication skills and confidence to effectively
- Demonstrates good problem-solving skills
- Excellent verbal and written communication, customer service, leadership, project management and decision-making skills required
- Excellent database and data processing skills
- Strong analytical skills, sense of analysis
How to write Administration Specialist Resume
Administration Specialist role is responsible for organizational, english, interpersonal, database, computer, advanced, customer, excel, basic, software.
To write great resume for administration specialist job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Administration Specialist Resume
The section contact information is important in your administration specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Administration Specialist Resume
The section work experience is an essential part of your administration specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administration specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administration specialist position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Administration Specialist resume experience can include:
- Very good computer skills (Word, Excel, Outlook)
- Have excellent English skills (at least B2 level)
- Working cooperatively in a team environment by interacting effectively with managers, co-workers, tenants and/or ground owners
- Min. 2 years relevant experience preferring in a similar size manufacture industries with good knowledge of the overall administration management
- Advanced computer and typing skills
- Fiserv’s Business Process Manager and/or Premier Viewpoint report writing skills
Education on an Administration Specialist Resume
Make sure to make education a priority on your administration specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administration specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Administration Specialist Resume
When listing skills on your administration specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical administration specialist skills:
- Demonstrated ability to learn new technologies and effectively apply learning
- Excellent attention to detail, problem solving, organizational and time management and follow-through skills
- Good MS Office skills including Outlook, Excel and PowerPoint
- Strong communication, cross-functional collaboration, coordination skills
- Demonstrated ability to work effectively and exercise sound business judgment in a team environment, as well as independently
- Have excellent communication skills and manner
List of Typical Experience For an Administration Specialist Resume
1
Experience For Systems Administration Specialist Resume
- Good interpersonal skills and customer interface skills - both on the phone and in person with customers and colleagues.
- Strong administrative, data entry, and customer service skills
- High level of organizational and communication skills
- Prioritize unpacking and entry of rush, short hold and priority samples
- Describe your approach to successfully managing priorities and competing deadlines in a fast-paced, constantly changing environment
- Maintain a good working knowledge of FMLA and ADA laws as well as Cook company leaves
- Prioritize work and manage conflicting deadlines
- Cooperate closely with Communication Specialist
2
Experience For Workforce Administration Specialist Resume
- Analyzes LOA programs and plans from a variety of HR disciplines to optimize and re-engineer for streamlined effectiveness and reduce administrative burden
- Develop the Procurement Plan for the technical unit to be consolidated by the Procurement Focal Point
- Experience with systems software / hardware, networks and operating systems
- Experience as a web system administrator (e.g., WAS or WebLogic)
- Experience with service-oriented architecture (SOA) and web services
3
Experience For Project Administration Specialist Resume
- Gather student reports at end of experience
- Three (3) years providing administrative assistance to projects, preferably in information technology project(s) with experience in the following
- Experience Required: At least 4 years
- Excellent English spoken and written, fluent Brazilian Portuguese is required
- Excellent customer service ethic and high expectations for quality
- Proven ability to skilfully navigate a tiered support model
- Applies judgment and common sense - able to use insight and good judgement to inform actions taken and ensure solutions are pragmatic
4
Experience For Leave Administration Specialist Resume
- Experience in HR and Business Operations work essential (advantage)
- Experience in HRIS, Personnel and SAP transactions (advantage)
- CGMP and sample administration experience
- At least one year technical laboratory experience
- Demonstrated self-starter and self-manager
- COMPASS platform experience and knowledge is required
5
Experience For Subcontract Administration Specialist Resume
- Hands-on experience with Active Directory
- HTTP Server and IIS Server experience
- Interpreting and entering client samples into computer system; keeping up to date with technical center requirements
- Driving and leading digitization effort in the manufacturing, test cells and assembly areas
- Researching and disseminating lease information for customers, accounting and field personnel
- Supporting controlling, budget/expense and monitoring CATS compliance
6
Experience For Grants Administration Specialist Resume
- Scanning and indexing of account documents into Premier Director in a timely and accurate manner
- Managing large projects and maintaining client files
- Providing customer service by resolving customer questions and/or problems, both individually, and with the assistance of other company personnel
- Assisting with the training of Site Administration Specialists
- Coordinating and completing post-sale operational tasks
7
Experience For Pension Administration Specialist Resume
- Making decisions in controlling business risks, staff results, and quality service to debt buyers and internal departments
- Fielding difficult calls from staff and determining satisfactory resolution based on approved strategies
- Making decisions in controlling business risks and staff results
- Arranging internal unit and team meetings from agenda management, content and speaker coordination to the booking of rooms or venues
- Arranging customer/partner meetings and conference calls, including co-ordination of larger events
- Understanding of HR Functional domains (Benefits, Compensation, HRIS, Workforce Data Administration, HR Business Partnering, Employee Relations) or Payroll
8
Experience For Senior Policy Administration Specialist Resume
- Working knowledge and understanding DNS / DHCP configuration and operations
- Working knowledge and understanding of Windows share & NTFS permissions
- Working knowledge of System Administration and Operating Systems; Server 2008, 2012, 2016
- Providing support via email (and occasionally via phone) to internal and external customers
- Contacting clients via phone and email for alignment on documentation, travel arrangements, meetings and follow-up tasks
- Tracking of PJ schedule and KPI’s
- Assisting with tenant or ground reconciliations
- Updating policies & procedures
- Creating Quality Assurance programs for tasks completed in the department
9
Experience For Sample Administration Specialist Resume
- Processing Affidavit requests from various debt buyers, litigation vendors and attorneys
- Working tasks assigned by management and special projects
- Fielding difficult calls and account issuers from staff
- Taking responsibility for small project-related tasks
- Managing workflows such as vacation requests, purchase orders, internal orders, invoices, distribution lists, inventory, system access requests etc
- Understanding of common workforce administration tasks (e.g. long term illness, leaves, etc)
- Understanding of common workforce administration tasks (e.g. long term illness, leaves, retirement, etc) - (essential)
- Working knowledge of certificates
10
Experience For Junior Administration Specialist Resume
- Working knowledge of Systems Hardware
- Working knowledge of Enterprise Level Systems infrastructure
- Ensuring compliance with Personal Data Protection Requirements incl. GDPR by documenting and auditing personal data databases and related processes
- Managing IPP Polska agreements database (agreements with other IP legal entities and vendors (incl. ensuring compliance statements etc.)
- Supporting implementation of IP sourcing policies and practices in GBSC
- Supporting purchasing processes of GBSC
List of Typical Skills For an Administration Specialist Resume
1
Skills For Systems Administration Specialist Resume
- Strong communication, investigation and follow-up skills
- Strong computer skills along with excel knowledge
- Excellent written and verbal communication skills in native language (Polish) and English essential
- Excellent written and verbal communication skills in native level Spanish/Italian and English is essential
- Excellent written and verbal communication skills in native language (Czech) and English (essential)
- Strong presentation skills and the ability to interact well at all levels of the organization
- Good inter-personal skill and a good team player
- Excellent interpersonal skills with high professionalism
2
Skills For Workforce Administration Specialist Resume
- A certificate IV in relevant discipline or equivalent skills, knowledge and experience
- Graduating student or 1-2 years solid experience in life insurance, better majored in Accounting or finance related but not limited
- Demonstrated experience in developing systems and processes to support efficient operations
- Demonstrated experience in the provision of high quality administrative support to meet corporate compliance requirements
- Understand and be able to work effectively within the systems used to document leaves of absence
- Communications skills for multi-team coordination
- Strong communication, investigation and negotiation skill
- Have analytical skills and show attention to detail
3
Skills For Project Administration Specialist Resume
- Managing and prioritizing of large email volumes
- Willing to learn and good at dealing with multi-tasks
- Outstanding project management and organizational skill
- Documenting proactive procedures and processes to maintain and operate systems
- Determining the priorities of work items to coincide and meet various critical deadlines
- Very diligent in ensuring valid permits at all times, tracking and following up on permits
4
Skills For Leave Administration Specialist Resume
- Very diligent in ensuring valid permits at all times, tracking and following up on permit
- Strong financial background, including basic understanding of budgets, invoicing, and financial project structure
- Experience with designing and implementing infrastructure at all levels, including compute, network, storage, and virtualization
- Experience installing / managing Linux-based servers
- Experience with HR supporting technology and the capability to quickly learn and adapt to new ways of working
- Work as a team member including the ability to be flexible with changing priorities based on the business need
- Build strong relationships with vendors to help facilitate requesting, maintenance, and invoicing of vendor POs and check requests
- Experience with troubleshooting complex technical problems spanning all general areas of IT
5
Skills For Subcontract Administration Specialist Resume
- Experience in supporting and designing Enterprise Microsoft Windows Server environments
- Responsible for providing a tiered troubleshooting experience for all Spotlight enterprise applications that fall under the Technology Integration's purview
- 3years related working experience
- Experience in configuration, operation, optimization, and troubleshooting Windows Server (2008+)
- Experience in supporting LAN/WAN infrastructure (ex. Cisco switches and firewalls)
- Demonstrates ability to participate and complete all required training programs
6
Skills For Grants Administration Specialist Resume
- Demonstrates a thorough knowledge of customer service, order processing, MCO and Medicaid regulations and Order Management processes
- Leave Administration and/or Processing experience
- OneMain offers an excellent compensation package including a competitive base pay
- OneMain offers an excellent compensation package including a competitive base pay with additional incentives and bonuses
- Relevant working experience
- Experience with configuration and use of Java Application Performance Monitoring tools
- Able to manage high workloads and conflicting priorities
- Minimal 2 years of relevant working experience
- Accurate, self-standing and with strong attention to detail
7
Skills For Pension Administration Specialist Resume
- Is continually enhancing self-awareness and actively seeks input from others on impact and effectiveness
- Knowledge and experience with digital marketing, and Microsoft Office
- Strong communicator who loves working with people of different cultures, languages and professional bands
- Strong ability to multi-task and assist others while providing exceptional service to designated region
- Strong attention to detail performing project support activities
8
Skills For Senior Policy Administration Specialist Resume
- Experience in grants and budget management, data analysis, and reporting
- Develop and maintain effective working relationships with staff, volunteers, partners and constituents
- Build strong relationships with external customers to help facilitate requesting and maintenance of revenue POs and check requests
- Min. 2-3 years relevant experience preferring in a similar size manufacture industries
- Demonstrated abilities in problem solving and project management
- Experience with varied operating systems, such as Windows Server, Linux, Mac OS, ESXi
- Experience with automation, scripting, and a familiarity with development processes and environments
9
Skills For Sample Administration Specialist Resume
- Provides researched resolutions by connecting knowledge and experience to improve consistency and efficiency
- Demonstrated abilities in communication and problem solving
- Demonstrated abilities in building relationship
- Have experience in working with customers (asset)
- Experience in configuration and support of Java EE application servers such as WildFly, JBoss, WebLogic, or WebSphere
- Improve business effectiveness and efficiency by internal process improvement opportunities
- Request order for do not follow the goods
- Experience in active directory management
- Experience in desktop/laptop support for a team of highly technical users
10
Skills For Junior Administration Specialist Resume
- Experience in installation, management and optimization of database servers such as Microsoft SQL 2008+, Postgres 9.3+, MySQL 5.5+
- Experience in professional verbal and written communications
- Possess enthusiasm, perseverance, and a strong desire to succeed
- At least one year experience in a call center environment
- Demonstrated ability to collaborate with various levels of employees and management
List of Typical Responsibilities For an Administration Specialist Resume
1
Responsibilities For Systems Administration Specialist Resume
- Excellent project management and organizational skills, strong attention to detail, and ability to multi-task with demanding time-frames and deadlines
- Coordinates and prioritizes day-to-day gift processing activities and ensures accurate processing and stewardship of gifts
- We are willing to consider hiring at a higher level dependent upon experience.
- Experience following standard business procedures, and general business knowledge/acumen
- At least 1-2year(s) of working experience in the related field
2
Responsibilities For Workforce Administration Specialist Resume
- One to three years’ experience in Human Resources or with HR processes
- Multi-task in a fast paced, high volume environment (Shared Service Experience would be an asset)
- Salesforce experience would be an asset
- Attention to details and very good organization of own work
- Experience with enterprise architecture patterns and frameworks, such as TOGAF or Zachman
- Experience with technology integration, migration, and fork-lift upgrades
3
Responsibilities For Project Administration Specialist Resume
- Experience with Change Management such as ITIL, as well as general Project Management
- Detail-orientated with the ability to successfully prioritize and manage multiple projects
- Administrative support experience required
- Identify, socialize, prioritize and execute changes and enhancements to the taxonomy or ontology to help
- Over 2 years’ work experience in multinational company as receptionist or Admin. Assistant
- Strong in PC applications like Microsoft Office (esp. Excel)
4
Responsibilities For Leave Administration Specialist Resume
- Strong attention to detail and high work standards in support of seamless execution
- Experience with SAP development-specific administrative and operational tasks and procedures
- Workday and Salesforce experience desired
- Performing operational tasks in SAP HR and Workday and administering the systems
- Tracking and following up on tenant installation information with applicable Regional Site Managers for all leases and amendments within assigned states
- Training and capacity building plan for Human Resource department – 2 months
- Working knowledge in HR SAP (PA, OM, Travel Management) or other SAP module
5
Responsibilities For Subcontract Administration Specialist Resume
- Cooperating with other HR and IT teams
- Working knowledge of scholarship budget and OneSolution, UGAJobs, OneSource and various other UGA programs and policies
- Working knowledge in HR SAP (PA, OM, and Travel Management) or other SAP module
- Working knowledge in HR SAP (PA, OM)
- Understanding of Swiss Permit Legislation & Processes
6
Responsibilities For Grants Administration Specialist Resume
- Understanding of Swiss Apprentice Programs & Apprentice Management
- Understanding of Contingent Workforce Management
- Being patient and careful, paying attention to details
- Playing a role of Personal Data Security Administrator (ABI)
- Monitoring data retention guidelines execution
- Cooperating closely with Communication Specialist
- Processing repurchase requests
- Managing internal and external communication
7
Responsibilities For Pension Administration Specialist Resume
- Completes mass modifications and is responsible for correcting data audit scans.Interfaces with accounting in an auditing/balancing function
- Supports scheduling of meetings by setting up invites, booking rooms, and coordinating logistics
- Assists with staff training scheduling, tracking and reporting
- Expertise in the following: Windows Desktop Operating Systems; PC Hardware; Peripherals; MS Office; Imaging software
- Acts as a facilitator for Contact Center, Training, Marketing, Ship Pending, and any other areas within KCI to improve communications through documentation
- Assist in grant writing and securing future funding for programs
- Commitment to conduct research and attend training and/or industry seminars as appropriate, to stay abreast of current and emerging technologies
- Assists in handling telephone calls and emails, as well as providing world class customer service to university staff, alumni and constituents
- Oversee Risk and Audit Tracking and reporting for all International Sales offices
8
Responsibilities For Senior Policy Administration Specialist Resume
- Analyze current operating methods and working documents; identify problem areas and recommend improvements
- Proactively assessing exposure areas and taking steps to reduce vulnerabilities
- Serve as back up administrative support for Office of Instruction (answering phones, checking calendars, etc.) as needed
- Proficiency with tracking status of projects and evaluating financial reports
- Assist in planning and execution of branch grand opening events
9
Responsibilities For Sample Administration Specialist Resume
- Manage office email account, responding to inquiries or directing to appropriate person as needed
- Complete functional cross training in both ground and tenant leasing processes
- Ensure compliance with Personal Data Protection Requirements incl. GDPR by documenting and auditing personal data databases and related processes
- Actively support IP Polska Management Team with administrative tasks (i.e. organization of meetings, meeting agendas, meeting minutes and active follow ups)
- Actively support IP Polska MT in deploying of the GBSC strategy as well as tracking its progress
- Manage incoming/out coming calls and correspondence
- Ensure a safe, clean and orderly working eironment following EHS requirements
- Promotes the use of on-line tools and assists employees in accessing and using these systems
- Ensure tracking, completion of, and compliance with all grant acknowledgement, reporting, and renewal requirements
10
Responsibilities For Junior Administration Specialist Resume
- Work with program staff to ensure accurate and timely reporting of time and effort tracking for grant activities (e.g. personnel activity reports)
- Sends manager employee’s performance improvement plan (PIP) documents for completion and signature of warning letter
- Perform ongoing clean up and retention of documents in Premier Director as direct by DS Manager and Bank policy
- In depth training on all the environmental analyses performed at the lab and each method’s requirements
- Communicate ticket and troubleshooting status in a clear and timely manner
- Participate in product upgrade testing and deployments
- Close cooperation with the Bottler’s corresponding functions to align the System’s efforts in the CSR area
- Provides mentoring and guidance to other IT personnel
- Reconciles batches with statements and donor documentation to ensure accurate recording
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