Admin Executive Resume Sample

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Leann Connelly
3703 Karlee River,  Houston,  TX
+1 (555) 105 2221

Work Experience


Admin Executive
10/2017 - PRESENT
New York, NY
  • Responsible for approval of any travel that goes outside of the Revlon Travel Policy
  • Responsible for approval to use “event” card for any employee that doesn’t have a corporate credit card
  • Handles all T&E that results from the use of the event card
  • Tracks unused tickets and makes every effort to utilize them prior to expiration
  • Point person for the company (all locations) with regard to any travel questions or issues
  • Writes any memos, letters, any other correspondence and reports as the management needs
  • Responsible to planning / control the general cleaning of the office building with support of Internal / external cleaning sources
  • Administer the general healthcare insurance tasks (weekly claimant & mailing to the insurers)
  • Responsible for time and leave records management
Executive Business Admin
01/2015 - 05/2017
Philadelphia, PA
  • Handle booking hotel/air tickets/visas
  • Handle other general procurement tasks: stationeries, phone billings, pantry supplies…
  • POs preparation, follow-up order status and monitor on delivery with suppliers
  • Perform non-trade purchasing for Operations. Ensure to comply with required procedures of purchasing and ensure purchase requisitions are being executed promptly and meeting delivery deadline
  • Support HR/Admin Manager to organize and manage any staff activities, outings, Town Halls, events…
  • Support HR/Admin Manager in implementing sourcing and develop new suppliers based on end user’s requirement with the objective to develop alternative source in terms of service, delivery, payment term and quality
  • Perform other administration tasks assigned by HR/Admin Manager
  • Provide administrative support for sales and marketing related activities to Business Unit (to be rotated among the Business Unit as Point of Contact) : Event management and compliance related requirement
  • Provide general administrative support across CPO (Archiving of document/storage of promotion items), as well as equipment and general tidiness/cleanliness of office
Senior Admin Executive
02/2011 - 09/2014
Philadelphia, PA
  • Provide admin related support to Function Heads upon request
  • Provide admin support in Procurement, Finance related process such as Vendors, Purchase Orders and Payments
  • Coordinate and Schedule internal meetings with other Microsoft GM’s and CVP’s
  • Schedule and implement organization’s staff meetings, events and off sites; including meeting logistics, and material preparation
  • Work with the CVP’s Chief of Staff on the Rhythm of the Business processes
  • Arrange team morale events and/or broader division-wide events including but not limited to, obtaining rooms, catering, incorporating and managing Lync, Skype and SharePoint Technology’s across time zones
  • Use critical thinking in understanding what the team needs to succeed, even if it isn’t initially clearly defined
  • This role is based out of our Redmond studio. No relocation is available at this time.
  • Strategic prioritization in calendar management with insight to understanding what is critical to the business in order to make the appropriate decisions that directly impact the Director’s time

Education


Franciscan University of Steubenville
2007 - 2011
Bachelor's Degree in Management

Professional Skills


  • Excellent oral and written communication skills and a proven history of providing exceptional customer service at all levels
  • Excellent interpersonal skills and commitment to building a collective spirit
  • Strong communication skills for a global audience – verbal and written
  • Strong organizational skills with the ability to do multi-tasks
  • Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity
  • Great planning and organisational skills – attention to detail
  • Self-initiate to improve technical skills relating to Damco systems/applications

How to write Admin Executive Resume

Admin Executive role is responsible for planning, english, events, finance, credit, training, procurement, printing, purchasing, security.
To write great resume for admin executive job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Admin Executive Resume

The section contact information is important in your admin executive resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Admin Executive Resume

The section work experience is an essential part of your admin executive resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous admin executive responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular admin executive position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Admin Executive resume experience can include:

  • Having management experience
  • Making sure to demonstrate professional and polite responses in all Tele- conversations
  • Have experience in working on projects and preparing management reports
  • Scheduling experience managing multiple high level executive calendars, high volume clientele at Vice President level
  • High level administrative and project management experience supporting a senior executive in a fast-paced environment
  • Experience supporting an Executive

Education on an Admin Executive Resume

Make sure to make education a priority on your admin executive resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your admin executive experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Admin Executive Resume

When listing skills on your admin executive resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical admin executive skills:

  • Has initiative, good interpersonal, communication and supervisory skills
  • Possess excellent verbal and written communication skills in English
  • Flexibility, ability to operate effectively and with composure under pressure and within time constraints
  • Good command of English communication and computer skills
  • Good interpersonal/ communication skills, capability to handle diverse matters with flexibility
  • Effectively managing day-to-day operations of the office

List of Typical Experience For an Admin Executive Resume

1

Experience For Executive Business Admin Resume

  • Ensure the maintenance of the plant office and office equipment (except PC’s) is performed safely and cost effectively by contractors
  • Experience, or equivalent work experience
  • Understanding of the business and what is important at different times by mapping where time is spent to key priorities
  • Strategic prioritization in calendar management, understanding what is critical to the business in order to make the appropriate use of VP’s time
  • Preferable experience in handling similar tasks for at least 4 to 5 years
2

Experience For Admin Asst, Executive Resume

  • Operate and notify Incentive program result to relevant party
  • Co-operate and co-work daily and monthly tasks related to other departments
  • 3 – 4 years’ secretarial / admin experience
  • Effective management of misc. Admin activities like communication mail despatch etc. To facilitate & support operational Administration
  • Experience in Outlook, Word, Excel, PowerPoint and Visio
  • Strong accountability to manage policies and procedures, health and safety standards, and business administration activities
  • Strong analytical mind and a flair for details
  • Good knowledge of PC software such as Excel, Access
  • Ensuring the correct format of the invoice is being raised to the client. As we have 2 formats for invoicing ie INR and USD format
3

Experience For Senior Admin Executive Resume

  • Meeting arrangements and logistics
  • Taking care of Cab bookings
  • Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, etc.,
  • Ensuring that the name of the signatory with proper designation is in place
  • Booking for guest house / Hotel
  • Partnering with a team of business administrators to support an engineering organization around T&E budgets, employee onboarding, and team events
  • Vendor management- Oversee acquisition, installation, and commissioning of equipment that is required for the facility & Administration, air conditioning etc
  • 30) Technical support for employee logon issues including users needing to be enabled or password resets
  • EA backup during any time the CVP’s Executive Assistant is out of the office
4

Experience For Finance Contracts Admin Executive Resume

  • Coordinate scheduling and logistics for CVP’s All Hands
  • Process expense reports, while managing to fiscal year budget
  • Handle leave administration, travel arrangements and training registrations
  • Handle procurement process for department ( For internal posting – SOs/POs/SEs/GRS for general office administration, except for events-related purchases)
  • Organise monthly team meeting
  • Organise celebrations, SPOT awards, order gifts for special occasions, etc and other staff welfare/volunteering activities
  • Co-ordinate with traveler for filling up visa form
5

Experience For Senior Project & Admin Executive Resume

  • To guide the staff of the Department on HR policies, such as leave application, overtime work, claiming of travel allowances etc
  • Answer incoming calls and direct enquiries to the relevant team member
  • Assist in organizing trainings and events
  • Cab booking and other works related to admin
  • Dynamic, willing to take initiative, organized and able to work under pressure to meet the deadline
  • Knowledge of SingTel billing systems would be an advantage
  • 27) General card administration including fraud calls, balance reviews, credit limit adjustments
  • 28) New P-card issuance and shutoff/inactivation of existing cards
  • 29) Adding of Oracle account numbers into the CAR system to assign charges
6

Experience For Retail Admin Executive Resume

  • VISA covering letter
  • GCE ‘O' level & above
  • Bilingual in English / Mandarin
  • Knowledge of PC software is an advantage
  • Able to work independently, under pressure and tight deadlines
7

Experience For Fleet Admin Executive Resume

  • To lead or support GCOE’s facilitation service offerings and premises, e.g. i-cube events and operate i.cube so as to deliver an excellent level of service to internal users and ensuring that GCOE meets its service excellence targets
  • To manage and run GCOE’s day to day operations, including administrative support, e.g. calendaring, arranging meetings, processing of invoices and claims, asset tracking, procurement, office management, intranet management, etc
  • To provide personal assistance and support to the department’s VP
  • Diploma in Business Admin, Communications or Event Management
  • Work in fast-paced team environment
  • Provide calendar support – Coordination of internal and external meetings with various admins across the company and External Partners
  • 13) Support the Vice President of Global Demand Planning in daily responsibilities including, but not limited to: handling correspondence; completing expense reports; scheduling meetings and travel arrangements; preparing presentation materials; screening calls and incoming mail; printing emails; coordinating calendar and scheduling appointments
  • Managing a complex calendar with the utmost attention to accuracy, timeliness, and ensuring that the schedule aligns with the Chief of Staff’s priorities and commitments
8

Experience For Admin / Executive Assistant Resume

  • Provide group level support for the Chief of Staff’s Directs
  • Show respect to colleagues and stakeholders
  • Adhere to the company’s values and code of conduct
  • Perform or take lead in any ad hoc project(s)/task(s) as required by management
  • Maintain and initiate proper communication channel between teams.
  • Verify and archive hard copy logistics invoices
  • Reconciliation of hardcopies of invoices with invoices in that are recorded in the ERP
  • Manage, communicate and follow up for the required documents from relevant parties
9

Experience For DRM Admin Executive Resume

  • Proficiency in MS Office packages (Word, Excel)
  • Manage office stationery create requests for new stationery items
  • This would include hotel arrangement, air tickets and ground transportation
  • Full support for the Chief of Staff’s (CoS) office
  • Collaborate closely with CVP’s Chief of Staff and EA on aligning Rhythm of the Business processes and operations with CVP’s calendar and to ensure tight coordination of CVP commitments
  • Partner closely with CVP’s CoS and Communications Manager on customer/partner requests ensuring all briefing documents have been requested, received and entered onto the CVP’s calendar
  • Maintain and publish BAG organizational chart
  • Manage and maintain team aliases for CVP
10

Experience For Ad Admin Executive Resume

  • Proactively manage calendars, making decisions on behalf of the GM to prioritize calendar requests based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time
  • Managing close working relationships with key business stakeholders/leaders in the associated Engineering Groups and across the Azure organization to ensure strategic prioritization of the CVP’s attention
  • Schedule and implement the CVP’s staff meetings, events and off-sites, including partnering with the Compute PM admin around major events and local activities
  • Provide leadership, direction and potentially training to members of the Admin team as well as maintain positive and effective relationships with the Azure Lead EA and broader Azure Admin team
  • Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Possess initiative and ability to communicate effectively
  • Manage e-filing, and shared drive access for the Strategy and Operations Team
  • Plan and organize internal and external meetings
  • Coordinate events for clients and provide logistics support

List of Typical Skills For an Admin Executive Resume

1

Skills For Executive Business Admin Resume

  • Administrative experience, with good functional expertize
  • Coordinating with Global Area administrators for field facing travel, priorities and agendas
  • Experienced in handling shipping documents and PC literate in Microsoft Excel, Words
  • Good working knowledge in MS office with word, PowerPoint and excel knowledge
  • Strong working knowledge of MSFT internal tools such as Headtrax, Manager Self Service, MS Expense, My Order and SharePoint
  • Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
  • Strong working knowledge of Microsoft Outlook, Word, Excel, PowerPoint and Visio
2

Skills For Admin Asst, Executive Resume

  • Experience in an Administration position – ideally in Manufacturing
  • New joiners Induction logistic like taking care desk arrangement, Business cards, ID Cards, Stationery & Goodies
  • Evaluate multiple detailed tasks, determine priorities and organize work in a manner that allows for timely completion of tasks
  • Executive support experience
  • Excellent proficiency in Microsoft Suite (Word, PowerPoint, Excel, Outlook)
  • Build strong relationships with all levels of staff, vendors, customers
  • Solid knowledge in HSSE and international management system requirements, relevant local regulation requirements
3

Skills For Senior Admin Executive Resume

  • Good with numbers and have an eye for details
  • Process improvement or customer experience
  • Providing operation assistance across the Plant, working with data and analyzing results and providing various reports to support the Management team
  • Coordinating and managing workshops for the team which might include training or conferences and also arranging business meetings for the management team
  • Taking care of quarterly, yearly budget provision of maintenance and repairing of office equipment’s. Preparing the monthly provisions
  • Overseeing headcount allocation within NTE and space planning for the team while working in close partnership with the other Services administrators
4

Skills For Finance Contracts Admin Executive Resume

  • Reconciling team expense reports, ensuring timely processing and approvals
  • Developing and/or implementing organizational processes
  • Taking care of office carpentry, plumbing, electrical activities
  • Managing repair, maintenance & replacement of office equipment’s, appliances, furniture, furnishing, facilities etc
  • Maintaining and co-owning team distribution lists
  • Maintaining records and assisting line VP in reports preparation for Management use
  • Assisting VP and Directors with travel booking arrangements
  • Understanding of applicable computer systems: Microsoft Office, Google Application, Internet
5

Skills For Senior Project & Admin Executive Resume

  • Handling Mediclaim and Life Insurance
  • Working knowledge of office equipment like printers / fax machine / photocopier machines etc.,
  • Ensuring employees desk decorated for Birthdays, 5 Years completed journey decoration & Events decoration
  • Organizing travel arrangements for employees both within and outside the country
  • Managing the mobile and communication services for the corporate requirements
  • Managing the canteen, food stall and pantry services
  • Managing expense report submission for VP
  • Purchasing, Implementation, and operations of Security and Surveillance
  • Ensuring the milestone which is to be invoiced to the client
6

Skills For Retail Admin Executive Resume

  • Coordinating with the Project Manager on the incorporation of the service tax part
  • This would include preparing invoices, sorting and dispatching incoming/outgoing mails
  • On the receipt of the Journal Voucher list, taking out the corresponding supporting vouchers from the file and making an excel for the same
  • Proficiency in proofreading, grammar/punctuation, telephone support and travel management, pulling/formatting reports
  • Office equipment’s repairing, provision, ordering, asset tagging
  • Prepare the training plan for SC staff and workers and coordinate that all necessary records are kept in compliance with staff training requirements
  • Check the daily reading of Electricity, Chiller & Diesel Generator and tally bill every month with tracking details
  • Verify the completeness of supporting documents before filing
  • Responsible for looking after day-to-day general Office Administration, Housekeeping & Security Management
7

Skills For Fleet Admin Executive Resume

  • Responsible for managing administrative activities involving purchase and shall be the sole responsibility owner for all day to day operational purchases
  • Judgment in dealing with confidential information and ensuring accurate and timely distribution of information
  • Attend meetings in the executive's absence and delivering and receiving messages on executive?s behalf
  • Maintain RoB records, communicate changes and lead discussions with business management team regarding upcoming events and VP deliverables
  • Facilitate onboarding of new staff (apply system access, laptops, handphones, etc) and exit process of staff leaving company
8

Skills For Admin / Executive Assistant Resume

  • To co-ordinate team building & training activities for the Department
  • Attend meetings in the executive's absence and delivering and receiving messages on executiveâs behalf
  • Exercise extreme confidentiality in handling employee records, financial information and highly-sensitive projects
  • Support / organize training courses at the Plant when need arises
  • Sales Force Technical Monitoring
  • Success Factors Technical Monitoring
  • Proficiency with Microsoft software, including Microsoft Office and Outlook
9

Skills For DRM Admin Executive Resume

  • Some understanding of site management around how to deploy standards and policies
  • Sense of carefulness and proactive; confident and professional in dealing with confidential information
  • Multi-task oriented and having positive attitude to learn and take up new challenges
  • Centrally process purchasing requisition and purchase orders for SEB
  • Assist in creating Free Service Contract when transferred from NEB
  • Assist In creating Service Contracts when contracts are secured by sales personnel
10

Skills For Ad Admin Executive Resume

  • Corporate banquets/Food & Beverages knowledge of events/annual day arrangements and support in getting the right vendors/hotels
  • Customer feedback and interface for positively improving the feedback on admin services etc
  • Maintain and tracking AMC vendors
  • Work on cost saving aspects
  • Event Management requirement, organizing meetings, conferences, Transporation for Employees
  • Specialization in handling back office operations, inter-office correspondence, confidential emails
  • Show constant care by taking necessary corrective actions on areas of responsibility if required
  • Verify and organise the archived logistics invoices according to audit requirements
  • Transport, parking and cab services management

List of Typical Responsibilities For an Admin Executive Resume

1

Responsibilities For Executive Business Admin Resume

  • Detailed planning, execution and organizational skills are required. High level of integrity and ability to manage sensitive and confidential information with discretion and professionalism. Coordinate space planning and office moves for team
  • Proven relevant work experience
  • Assisting with preparation of presentation materials and off-site meeting logistics, as needed
  • Anticipate conflicts/changes and act proactively to resolve to efficiently solve difficult or complex problems
  • Exceptional attention to detail and high accountability with the ability to complete high volumes of tasks on numerous projects
  • Provide secretarial and administration support
  • Purchase and maintain stationeries and beverages
2

Responsibilities For Admin Asst, Executive Resume

  • All Singaporeans and SPRs are invited to apply
  • Complex calendar management (day-to-day, fiscal year planning, and time management), resulting in the VP staying focused on his business priorities, working efficiently and ensuring he is fully prepared and timely for appointments
  • Scheduling and implementing the VP's staff and team meetings, morale events and offsite sessions (agenda management, meeting logistics and material preparation)
  • Proactively working with MS Travel to plan, schedule and coordinate a heavy domestic and international travel calendar from end-to-end, including co-ordination of visa process, occasionally checking travel status on weekends when the VP is traveling
  • Working closely with the team business manager and VP’s other directs to deliver Rhythm of the Business processes, including quarterly business reviews, leadership meetings, marketing staff meetings, All-Hands meetings, etc
  • Uccessful work experience supporting a senior executive in a fast-paced assistant capacity
  • Manage meeting schedules and maintain department calendar
  • Manage office supplies & stationery
  • Manage department activities/staff welfare matters such as organise birthday/festive
3

Responsibilities For Senior Admin Executive Resume

  • Maintain and update department documentations and file registry & archives (for hard copies and soft copies)
  • Provide onsite assistance/support for events, when required
  • Process staff disbursements & travel claims for Senior Management & Contract staff ( For internal posting – TMs and contract staff with no access to Redvine / intranet)
  • To provide administrative support and to coordinate meetings and business appointments for the line VP
  • Assist to apply system access for newcomers/Temp staff & request to cancel when staff leave the company
  • To order and control stock level of the various offices stationery items, such as Toners, Letterhead Paper, Photocopying A4 & A3 size paper, pens, highlighters, etc
  • Min. GCE O level/Diploma and Office Skills or its equivalent, preferably with 2-3 years of secretarial experience
  • Correspond and co-ordinate with factory and customers on orders and shipments
  • Make travel arrangements and prepare trip expense claims
4

Responsibilities For Finance Contracts Admin Executive Resume

  • Team player and highly motivated individual
  • Business reports related to MBFSK and dealer)
  • Make regular business report related to MBFSK KPI (daily / monthly)
  • Make regular business reports per dealer / dealership (daily / monthly)
  • Calculate and apply commission and incentive per dealer / dealership / SM / FM (monthly)
  • Calculate Wholesale (Floorplan and Demo) interest for each Dealer (monthly)
  • Make specific reports related to business purpose
  • Treatment and support for demand and request from customers, FM/FA and salesperson
5

Responsibilities For Senior Project & Admin Executive Resume

  • Solve and support requests and demands from customers, FM/FA and salesperson
  • Participate in development of IT system (POS, CAP, DTP, etc.)
  • Notify FM/FA related to business and regulation changes. etc
  • Gather feedbacks and request from sales person and FM/FA, share them and suggest solution
  • Make and manage contracts with salesperson, sales manager, FM / FA
6

Responsibilities For Retail Admin Executive Resume

  • Make quotation and contract related to RTI and Daimler employee program
  • Occasional r eports for request s from government, HQ, and other departments
  • Make reports for requests from other parties (inside and outside)
  • Computer literate in MS Office and AUTOCAD
  • Highly committed and have the ability to be work in a team and with other departments
  • Aptitude to take orders and execute the same efficiently
  • Able to work successfully in a team environment, build effective working relationships inside and outside group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups
  • Knowledge of corporate organization and ability to navigate it and knowledge of departmental business practices and tools is required
  • Proficiency in Outlook, Word, Excel, PowerPoint and Visio
7

Responsibilities For Fleet Admin Executive Resume

  • Knowledge of internal Microsoft tools such as Headtrax, MS Expense, Travel, MS Market, etc
  • Proficiency in Microsoft Office applications is required (i.e. Outlook, Word, Excel, PowerPoint, etc.)
  • Any Graduate with Computer knowledge
  • Proficient in Microsoft Word/Excel/PowerPoint and Outlook
  • Familiar with the SAP are welcome to apply
  • Adept at managing administrative activities involving the purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction etc
  • Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees
8

Responsibilities For Admin / Executive Assistant Resume

  • Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, pest control, housekeeping, Security, Printing, etc
  • Food & Beverage: Responsible for all cafeterias and food. Ensure that hygienic and cost optimum food options are available as per the set standards
  • Good knowledge about electronic devices to ensure there is no power interruption, no power shutdown, AHU maintenance, healthy power supply to all the division like Server Room, Work Station, Pantries and rest of the office areas
  • Checking for the Client Name and address as per the PO which is to be incorporated in the invoice
  • Preparation of the first level draft version ofthe invoice and forwarding the same to the Project Manager. After receiving the approval from the project manager, forwarding the same to Finance Department for finalization of the invoice
  • In the case of expenses invoice as the request comes from the Project Manager, forward the same to the Finance Department and requesting them for the Journal voucher
  • After preparation of the excel, preparation of the invoice and forwarding the same to Project Manager and post to which forwarding the same to the Finance Team for finalization of the same
  • Coordinating and assisting in any printing needed for updates to the management and Board
9

Responsibilities For DRM Admin Executive Resume

  • Smooth functioning of the Strategy and Operations Team (including but not limited to: staff onboarding and exit, travel arrangements, reimbursements, procurement processes, meeting arrangement and logistics)
  • Managing e-filing and the shared drive for the Strategy and Operations Team
  • Monitor driver’s performance
  • Analytical and very detailed
  • Proficient in Microsoft Office applications, namely Excel, Word and Power point
  • Follow up on request and demands
  • Handle travel arrangement
10

Responsibilities For Ad Admin Executive Resume

  • Check monthly phone bills
  • Diploma or GCE ‘A’ level holder
  • Manage transport facility for the employees to reach the Shop floor in time to achieve target production without failure
  • Manage events organised for the welfare of the employees to achieve high level of moral & satisfaction in employees
  • Euro & Travel Cards
  • Forex Currency Orders and Reports

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